PORT OF SEATTLE 
MEMORANDUM 
COMMISSION AGENDA                      Item No.         4h 
ACTION ITEM 
Date of Meeting   November 25, 2014 
DATE:     November 18, 2014 
TO:        Ted Fick, Chief Executive Officer 
FROM:    David Soike, Director, Aviation Facilities and Capital Program 
Stuart Mathews, General Manager, Aviation Maintenance 
SUBJECT:  Scheidt & Bachmann Inc. Parking Revenue Control System Maintenance Service
Agreement 
Amount (for 5 years):         $1,854,508          Source of Funds:   Airport Development
Fund 
Est. State and Local Taxes:    $160,893 
ACTION REQUESTED 
Request Commission authorization for the Chief Executive Officer to execute a maintenance
service agreement for maintenance and support for the Parking Revenue Control System for one
year, with the option to renew annually for up to four additional years of service at a cost not to
exceed $1,854,508. 
SYNOPSIS 
Approval of this request will allow the Port to continue receiving technical support and software
upgrades for the Parking Revenue Control System used at the parking garage at Seattle-Tacoma
International Airport. This contract is for one year with the option to renew for four additional
years, with ability for the Port to cancel. 
BACKGROUND 
The Port began using Scheidt & Bachmann's parking revenue control system in 1995. Through a
competitive process, the parking revenue control system was replaced in 2012 with a system
again provided by Scheidt & Bachmann.
The Parking Revenue Control System is critical for Airport garage operations. In order to receive
continued technical support and upgrades for this system as they become available, the Port must
enter into an annual maintenance support agreement. 
Scheidt & Bachmann's maintenance support service includes the following: 
Program updates, fixes, security alerts, and critical patch updates; 
Programming code changes to add functionality; 

Template revised May 30, 2013.

COMMISSION AGENDA 
Ted Fick, Chief Executive Officer 
November 18, 2014 
Page 2 of 3 
Provision for emergency and routine service response; 
Technical support 24 hours per day, 7 days per week; 
On-Site Technical Support; and 
Parts. 
Staff is requesting Commission authorization to enter into a maintenance service contract with
Scheidt & Bachmann Inc. to allow for additional support for one year, with the potential to
renew the contract annually for up to four additional years, with an ability to cancel. Staff will
make the annual renewal decisions each year and are not committing funds up front for the fiveyear
period.
FINANCIAL IMPLICATIONS 
Total renewal costs (including sales tax) for the five-year period are estimated below: 
License and Support Costs (2015-2019) 
Year     Annual Support Amount   Sales Tax   Total 
Year 1   $319,000                 $30,305     $349,305 
Year 2   $328,570                 $31,214     $359,784 
Year 3   $338,427                 $32,151     $370,578 
Year 4   $348,580                 $33,115     $381,695 
Year 5   $359,037                 $34,109     $393,146 
Total     $1,693,614                 $160,893    $1,854,508 
Source of Funds: 
The estimated cost of this service agreement ($300,000) is included in the 2015 operating
budget.  This difference between the actual cost ($349,305) and the estimated costs will be
absorbed within the 2015 Aviation Maintenance department budget. The cost for future years
will be included in annual operating budgets.  As such, the funding source will be the Airport
Development Fund. 
STRATEGIES AND OBJECTIVES 
This request supports the Century Agenda Goal to meet the region's air transportation needs at
Seattle-Tacoma International Airport for the next 25 years and encourage the cost-effective
expansion of domestic and international passenger and cargo service, by supporting the Aviation
division goals to maximize non-aeronautical net operating income and managing Airport assets
to minimize the long-term total cost of ownership. 
ALTERNATIVES AND IMPLICATIONS CONSIDERED 
Alternative 1) - Do not enter into a maintenance support agreement. The Port would not receive
updates and support for the Scheidt & Bachmann software, and would not receive assistance
with any problems arising in the software. This would mean the Port would rapidly become non-

COMMISSION AGENDA 
Ted Fick, Chief Executive Officer 
November 18, 2014 
Page 3 of 3 
PCI compliant, as well as increasing the risk of extended downtime due to software failure. This
is not the recommended alternative. 
Alternative 2) - Enter into a maintenance support agreement to provide for one year of support
with the option to renew annually for up to four additional years of support, with an ability to
cancel.  The total cost of this option would not exceed $1,854,508 if all five (5) years were
executed. This is the recommended alternative. 
ATTACHMENTS TO THIS REQUEST 
None. 
PREVIOUS COMMISSION ACTIONS OR BRIEFINGS 
March 8, 2011 - the Commission authorized $9,317,000 for the procurement and
construction management for the PRCS. 
April 6, 2010 - the Commission authorized $460,000 for the execution and award of an
outside professional services agreement for design services to prepare procurement
specifications for the PRCS.