6b Claims and Obligations
COMMISSION AGENDA MEMORANDUM Item No. 6b ACTION ITEM Date of Meeting October 9, 2018 DATE: October 1, 2018 TO: Steve Metruck, Executive Director FROM: Duane Hill, AFR Senior Manager Disbursements SUBJECT: Claims and Obligations September 2018 ACTION REQUESTED Request Port Commission approval of the Port Auditor's payment of the salaries and claims of the Port pursuant to RCW 42.24.180 for payments issued during the period September 1 through September 30, 2018 as follows: Payment Reference Payment Reference Payment Type Start Number End Number Amount Accounts Payable Checks 925723 926225 $ 5,942,361.29 Accounts Payable ACH 011041 011733 $ 65,070,425.49 Accounts Payable Wire Transfers 014961 014979 $ 9,843,898.29 Payroll Checks 190788 191044 $ 241,492.11 Payroll ACH 875255 879492 $ 10,571,253.62 Total Payments $ 91,669,430.80 Pursuant to RCW 42.24.180, "the Port's legislative body" (the Commission) is required to approve in a public meeting, all payments of claims within one month of issuance. OVERSIGHT All of these payments have been previously authorized either through direct Commission action or delegation of authority to the Executive Director and through his or her staff. Detailed information on Port expenditures is provided to the Commission through comprehensive budget presentations as well as the publicly released Budget Document, which provides an even greater level of detail. The Port's operating and capital budget is approved by resolution in November for the coming fiscal year, and the Commission also approves the Salary and Benefit Resolution around the same time to authorize pay and benefit programs. Notwithstanding the Port's budget approval, individual capital projects and contracts exceeding certain dollar thresholds are also subsequently brought before the Commission for specific authorization prior to commencement of the project or contractif they are below the thresholds the Executive Director is delegated authority to approve them. Expenditures are monitored against budgets on a monthly basis by management and reported comprehensively to the Commission quarterly. Effective internal controls over all Port procurement, contracting and disbursements are also in place to ensure proper central oversight, delegation of authority, separation of duties, payment approval and Template revised September 22, 2016. COMMISSION AGENDA Action Item No. 6b Page 2 of 3 Meeting Date: October 9, 2018 documentation, and signed perjury statement certifications for all payments. Port disbursements are also regularly monitored against spending authorizations. All payment transactions and internal controls are subject to periodic Port internal audits and annual external audits conducted by both the State Auditor's Office and the Port's independent auditors. For the month of September 2018, $81 million in accounts payable payments were made to 837 vendors/contractors, comprised of 2,166 vouchers and 11,562 accounting expense transactions. About 94 percent of the accounts payable payments made in the month fall into the Construction, Employee Benefits, Payroll Taxes, Contracted Services, Utility Expenses, NWSA Construction, Janitorial and Sales Tax categories. The following chart summarizes the top expense categories by total spend. Category Payment Amount Construction $ 52,533,484.29 Employee Benefits $ 8,640,323.08 Payroll Taxes $ 4,400,778.81 Contracted Services $ 3,495,491.36 Utility Expenses $ 2,078,284.60 NWSA Construction Costs $ 1,868,161.09 Janitorial Services $ 1,393,371.80 Sales Taxes $ 1,292,865.41 Maintenance Inventory $ 859,513.75 Parking Taxes $ 749,810.13 Environmental Remediation $ 631,968.64 Software $ 393,734.27 Bond Fees $ 288,333.33 Employee Travel Expenses $ 275,568.17 Computers & Telephone $ 273,535.44 All Other Categories $ 1,681,460.90 Net Payroll $ 10,812,745.73 Total Payments $ 91,669,430.80 Template revised September 22, 2016. COMMISSION AGENDA Action Item No. 6b Page 3 of 3 Meeting Date: October 9, 2018 Appropriate and effective internal controls are in place to ensure that the above obligations were processed in accordance with Port of Seattle procurement/payment policies and delegation of authority. At a meeting of the Port Commission held on October 9, 2018 it is hereby moved that, pursuant to RCW 42.24.180, the Port Commission approves the Port Auditor's payment of the above salaries and claims of the Port: Port Commission Template revised September 22, 2016.
Limitations of Translatable Documents
PDF files are created with text and images are placed at an exact position on a page of a fixed size.
Web pages are fluid in nature, and the exact positioning of PDF text creates presentation problems.
PDFs that are full page graphics, or scanned pages are generally unable to be made accessible, In these cases, viewing whatever plain text could be extracted is the only alternative.