9a Salary and Benefits Presentation
Item No. 9a Supp Meeting date: 10/23/18 2019 Salary and Benefits Commission Briefing October 23, 2018 1 Topics to Cover Background of the Salary and Benefits Resolution Recommended Updates Pay Range Adjustment Reporting Relationship Change Clarification of a Definition Change to Leave Plans Changes to Healthcare Plans Administrative Updates Healthcare Plan Design Washington Paid Family & Medical Leave 2 Background RCW 53.08.170 authorizes Commission to establish salaries and benefits via resolution The Salary and Benefits Resolution covers non-represented employees The Resolution includes delegation of authority not included elsewhere The 2019 Salary and Benefits Resolution will incorporate changes to Resolution No. 3739, the 2018 Salary and Benefits Resolution 3 Recommended Updates 4 Pay Range Adjustment With the limited data currently available we are estimating that the required adjustment will be between 3.0% and 3.5% to maintain market competitive pay ranges Data will continue to become available over the next few weeks and we will incorporate new data into a specific recommendation for the first reading of the Resolution Costs associated with the range adjustment are minimal Less than 40 employees affected Estimated cost is approximately $40,000 5 Reporting Relationship Change The reporting relationship of the Internal Audit Director will be clarified to specify that performance reviews will be prepared and conducted by the Executive Director Formerly prepared and conducted by the CFO 6 Definition Change A slight change to the definition of the probationary period that it is an extension of the hiring process 7 Paid Leave Plans Prompted by feedback from the 2016 Employee Benefits Survey and 2017 focus groups Researched local public employers and general industry market data and found we lagged the market average in this area Recommended Addition: One (1) Personal Day per year Administered similar to a holiday with no liability accruing to the Port, no accrual or carry forward of the day to the following year Taken as a full day off and cannot be split up and taken as multiple partial days off 8 Healthcare Plan Changes Defining the Vision and Prescription Plans Eliminating Retiree Medical Plans Following years of declining enrollment and increasing costs we will discontinue the retiree medical plans after the end of 2018 As a result, sections IV.A. and IV.B., Medical Benefits for Retirees and Medical Benefits for Dependents of Retirees, will be deleted Section V.B., Commissioner Retiree Medical Benefits, will also be deleted 9 Administrative Updates 10 Vision and Dental Plan Changes Employees have expressed a desire for more choice in health plan options we listened! For both the Vision Plan and Dental Plan we are implementing enhanced plans that employees may elect Enhanced Vision Plan will have increased benefits, including choices of additional lens allowances, and employees will pay a higher monthly premium Enhanced Dental Plan will have increased benefits, including a higher annual maximum and adult orthodontia, and employees will pay a higher monthly premium 11 Additional Medical Plan Benefit For the 2019 plan year we are adding infertility benefits that includes up to $10,000 lifetime maximum coverage for: Artificial Insemination and Ovulation Induction Overall, there are no cost increases for employees or the Port for 2019 benefits comparable to 2018 benefits There are additional costs for employees who elect enhanced vision and/or dental benefits 12 Washington State Paid Family & Medical Leave Mandated by state benefits available 1/1/2020 Provides partial pay (max $1,000/week) benefits for up to 12 weeks of medical (18 weeks in some pregnancy situations) Funded by employee and employer premiums beginning 1/1/2019 State rulemaking will not be completed until approximately 3Q 2019 The Port is pursuing the option to opt-out of the State plan with a voluntary plan offering benefits that are at least as good as the State plan The State must approve employers' applications to opt out We anticipate that our plan will be approved this year and become effective in 2020 Details on participation in either the State program or the Port's plan will be included in next year's briefing. 13 Questions? 14
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