6c NWSA Inter-local Agreement Memo
COMMISSION AGENDA MEMORANDUM Item No. 6c ACTION ITEM Date of Meeting November 13, 2018 DATE: October 26, 2018 TO: Stephen P. Metruck, Executive Director FROM: Dan Thomas, Chief Financial Officer Tom Tanaka, Interim General Counsel SUBJECT: 2019 service agreements for Port of Seattle staff to provide services to the Northwest Seaport Alliance Amount of this request: $0 Total estimated project cost: $0 ACTION REQUESTED Request Commission authorization for the Executive Director to execute an interlocal agreement (ILA) with the Northwest Seaport Alliance (NWSA) to implement a series of support service agreements to allow Port staff to provide services to the NWSA for 2019. EXECUTIVE SUMMARY The NWSA will require service support from different departments at the Ports of Seattle and Tacoma. The means to provide these support services is through an ILA between the NWSA and the homeports as a part of the annual budget process. The costs for these support service agreements are included in both the Port's and NWSA's 2019 budgets. JUSTIFICATION The NWSA will require support services from both the Ports of Seattle and Tacoma in order to carry out its functions. Each port will provide these support functions through an ILA that describes the services to be provided. DETAILS The Ports of Seattle and Tacoma created the NWSA in August 2015 to jointly manage the two ports' marine cargo facilities. The NWSA will need support and services from both ports in order to carry out its various administrative functions and operations. Each port intends to execute an ILA with NWSA to allow the ports to provide those services for 2019. The two Managing Members (the two ports as represented by their respective commissioners) of the NWSA approved entering into an ILA with each port on November 1, 2016. The Port of Template revised April 12, 2018. COMMISSION AGENDA Action Item No. 6c Page 2 of 3 Meeting Date: November 13, 2018 Seattle budget included the budgeted amounts for the proposed ILA service agreements with the NWSA. There are 15 support service agreements that will be implemented as part of this agreement for 2019 and are attached as exhibits to the ILA. Scope of Work The proposed ILA is included as Attachment A. There are 15 service directives that are attached as exhibits to the ILA. The list of those exhibits is as follows: Exhibit 1: Accounting, Finance, Treasury and Risk Management Exhibit 2: Information Technology Exhibit 3: Public Affairs Exhibit 4: Managing member and Executive Exhibit 5: Legal and Public Records Exhibit 6: Labor Relations Exhibit 7: Capital Development Exhibit 8: Environmental and Planning Exhibit 9: Port of Seattle Police Exhibit 10: Central Procurement Office Exhibit 11: Security Exhibit 12: Maritime Maintenance Exhibit 13: Pier 69 Facilities Management Exhibit 14: Portfolio Management Exhibit 15: Additional Support Services as Needed Schedule This is a part of the annual budget process. FINANCIAL IMPLICATIONS The amounts required to provide the services to the NWSA are included in the Port's 2019 budget. ADDITIONAL BACKGROUN None ATTACHMENTS TO THIS REQUEST (1) Attachment A (Interlocal Agreement, including 15 service directives attached as exhibits). Template revised September 22, 2016; format updates October 19, 2016. COMMISSION AGENDA Action Item No. 6c Page 3 of 3 Meeting Date: November 13, 2018 PREVIOUS COMMISSION ACTIONS OR BRIEFINGS None Template revised September 22, 2016; format updates October 19, 2016.
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