Item Number:      8a_charter 
Meeting Date:   April 16, 2019 
1                                        PORT OF SEATTLE COMMISSION 
2                             2019 AVIATION SPECIAL COMMITTEE CHARTER 
3 
4                                              As proposed April 16, 2019 
5 
6     I.   INTRODUCTION 
7 
8     The 2019 Aviation Special Committee, herein referred to as "the committee," is a special
9     committee created by the Port of Seattle Commission. The committee will provide information,
10    advice, and recommendations about fulfilling the port's Century Agenda goals to meet the
11    region's air transportation needs at Seattle-TacomaInternational Airport for the next 25 years
12    and encouraging the cost-effective expansion of domestic and international passenger and
13    cargo service. The committee will examine airport capital programs, ground transportation
14    planning, and review of Century Agenda goals as described further below. 
15 
16    This charter defines the composition, authority, mission, scope, responsibility, and meeting
17    structure of this committee. 
18 
19    II.  COMPOSITION 
20 
21    The Aviation Committee will consist of two Port of Seattle Commissioners appointed by the
22    commission president after consultation with the commission at the beginning of each calendar
23    year in which the committee is active. 
24 
25    III. SCOPE OF WORK 
26 
27    The work of the 2019 Aviation Committee shall include the following: 
28 
29        A.  Provide recommendations to the Port of Seattle Commission to revise, as necessary, the
30            port's Century Agenda Strategy 1: "Position the Puget Sound region as a premier
31            international logistics hub" with a focus on Objective 3: "Triple air cargo volume to
32            750,000 metric tons." 
33 
34        B.  Review and provide recommendations to the Port of Seattle Commission on progress,
35            schedule,  and  budget  for  major  airport  infrastructure  projects  including  projects
36            currently underway. 
37 
38        C.  Monitor the development of the Sustainable Airport Master Plan (SAMP) and the
39            resulting Environmental Impact Statement (EIS). 
40 
41        D.  Review and recommend to the Port of Seattle Commission ground transportation access
42            principles  and  goals   and  propose  to  the  commission  a  motion  to  support
43            implementation of those goals and principles. Periodically review ground transportation

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44            issues and proposals that fall within the ground transportation framework attached as
45            Exhibit A to this charter. 
46 
47    IV. AUTHORITY 
48 
49    In pursuit of its mission and scope, the committee is not legally authorized to act on behalf of
50    the Port of Seattle Commission, but is authorized to conduct the following activities: 
51 
52        A. Gather information, consider all matters within the committee's scope of work, and
53            provide information, advice, and recommendations to the Port of Seattle Commission. 
54 
55        B.  Communicate the aviation capital project, SAMP, or ground transportation priorities of
56            the Port of Seattle Commission. 
57 
58        C.  Engage in outreach efforts and activities to gather information to provide to the Port of
59            Seattle Commission. 
60 
61        D.  If the committee determines that to meet its responsibilities it needs the independent
62            services of an outside advisor or consultant with aviation capital project, SAMP, or
63            ground transportation expertise, it may propose the retention of such advisor or
64            consultant to the commission for approval. 
65 
66    V.  DURATION 
67 
68    The work of the Aviation Committee will continue for the duration of the Sustainable Airport
69    Master Plan process. 
70 
71    VI. RESPONSIBILITY 
72 
73        A.  The role of the committee chair(s) shall be to: 
74 
75            1.  Preside at meetings and serve as committee sponsor(s); 
76 
77            2.  Ensure that the committee is addressing the purposes described in this charter; and 
78 
79            3.  Set committee meeting agendas. 
80 
81        B.  The Commission Policy Manager is the committee liaison, and commission specialists
82            will support the work of the committee as assigned. The role of the committee liaison
83            shall be to: 
84 
85            1.  Regularly  update  the  commission  on  the  work  of  the  committee  in  memos,
86                individual briefings, and public session.
87 

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88            2.  Support the work of the committee. 
89 
90            3.  Help develop, manage, and distribute meeting materials. 
91 
92            4.  Provide logistical support including procuring meeting rooms, scheduling, creating 
93                meeting records, and providing technical assistance. 
94 
95        C.  The Port of Seattle Director of Capital Project Delivery, External Relations, will support
96            the committee as the primary executive staff contact. The role of the executive staff
97            contact shall be to: 
98 
99            1.  Support    the    committee    with    timely    and    responsive    information; 
100 
101            2.  Coordinate with other executive staff in support of the committee's work; and 
102 
103            3.  Serve as a resource for committee deliberation. 
104 
105    VII. MEETINGS 
106 
107        A.  The committee will meet at least quarterly and will subsequently report to  the
108            commission in public session to provide transparency as to progress made in executing
109            its charter. 
110 
111        B.  Workgroups composed of non-commissioner advisors and subject matter experts may
112            be formed by the committee to provide in-depth analysis of issues for the committee
113            and are expected to meet as frequently as needed. Workgroup meetings are not
114            considered official committee meetings for purposes of establishing a quorum or
115            management of records by the commission clerk. 
116 
117        C.  A quorum of the committee is required to conduct official committee business. A
118            quorum is defined as the presence of both commissioners assigned to the committee. 
119 
120        D.  Meetings of the 2019 Aviation Special Committee shall be open to the public when
121            required by applicable law or the bylaws of the Port of Seattle Commission. 
122 
123        E.  Agendas will be prepared and made available to committee members in advance of
124            meetings. 
125 
126        F.  Agendas for updates to the commission to be presented in public session will be
127            published as part of regular or special commission meeting notices. 
128 
129        G.  Minutes will be prepared and retained for all meetings of the committee. 
130 

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131        H.  Records of committee meetings, including any meeting minutes, shall be provided to
132            the commission clerk for appropriate retention in accordance with applicable law and
133            best practices. 



















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