Item Number:      8a_charter 
Meeting Date:   April 23, 2019 
1                                        PORT OF SEATTLE COMMISSION 
2                             2019 AVIATION SPECIAL COMMITTEE CHARTER 
3 
4                                              As proposed April 23, 2019 
5 
6     I.   INTRODUCTION 
7 
8     The 2019 Aviation Special Committee, herein referred to as "the committee," is a special
9     committee created by the Port of Seattle Commission. The committee will provide information,
10    advice, and recommendations about fulfilling the port's Century Agenda goals to meet the
11    region's air transportation needs at Seattle-TacomaInternational Airport for the next 25 years
12    and encouraging the cost-effective expansion of domestic and international passenger and
13    cargo service. The committee will examine airport capital programs, ground transportation
14    planning, and review of Century Agenda goals as described further below. 
15 
16    This charter defines the composition, authority, mission, scope, responsibility, and meeting
17    structure of this committee. 
18 
19    II.  COMPOSITION 
20 
21    The Aviation Committee will consist of two Port of Seattle Commissioners appointed by the
22    commission president after consultation with the commission at the beginning of each calendar
23    year in which the committee is active. 
24 
25    III. SCOPE OF WORK 
26 
27    The work of the 2019 Aviation Committee shall include the following: 
28 
29        A.  Provide recommendations to the Port of Seattle Commission to revise, as necessary, the
30            port's Century Agenda Strategy 1: "Position the Puget Sound region as a premier
31            international logistics hub" with a focus on Objective 3: "Triple air cargo volume to
32            750,000 metric tons." 
33 
34        B.  Review and provide recommendations to the Port of Seattle Commission on progress,
35            schedule,  and  budget  for  major  airport  infrastructure  projects  including  projects
36            currently underway. 
37 
38        C.  Monitor the development of the Sustainable Airport Master Plan (SAMP) and the
39            resulting Environmental Impact Statement (EIS). 
40 
41        D.  Review and recommend to the Port of Seattle Commission ground transportation access
42            principles  and  goals   and  propose  to  the  commission  a  motion  to  support
43            implementation of those goals and principles by early Q2 2019. Periodically review
44            ground transportation issues and proposals that are referred to the Committee by the

2019 Aviation Committee Charter                                                         Page 1 of 4

45            full Commission and fall within the ground transportation framework attached as Exhibit
46            A to this charter. 
47 
48        E.  Review and recommend to the Port of Seattle Commission principles and goals, and an
49            implementation plan for the South King County Fund and by early Q2 2019. Recommend
50            a South King County Fund motion to the Commission in Q3, after public input. 
51 
52    IV. AUTHORITY 
53 
54    In pursuit of its mission and scope, the committee is not legally authorized to act on behalf of
55    the Port of Seattle Commission, but is authorized to conduct the following activities: 
56 
57        A. Gather information, consider all matters within the committee's scope of work, and
58            provide information, advice, and recommendations to the Port of Seattle Commission. 
59 
60        B.  Communicate the aviation capital project, SAMP, or ground transportation priorities of
61            the Port of Seattle Commission. 
62 
63        C.  Engage in outreach efforts and activities to gather information to provide to the Port of
64            Seattle Commission. 
65 
66        D.  If the committee determines that to meet its responsibilities it needs the independent
67            services of an outside advisor or consultant with aviation capital project, SAMP, or
68            ground transportation expertise, it may propose the retention of such advisor or
69            consultant to the commission for approval. 
70 
71    V.  DURATION 
72 
73    The work of the Aviation Committee will continue for the duration of the Sustainable Airport
74    Master Plan process. 
75 
76    VI. RESPONSIBILITY 
77 
78        A.  The role of the committee chair(s) shall be to: 
79 
80            1.  Preside at meetings and serve as committee sponsor(s); 
81 
82            2.  Ensure that the committee is addressing the purposes described in this charter; and 
83 
84            3.  Set committee meeting agendas. 
85 


2019 Aviation Committee Charter                                                         Page 2 of 4

86        B.  The Commission Policy Manager is the committee liaison, and commission specialists
87            will support the work of the committee as assigned. The role of the committee liaison
88            shall be to: 
89 
90            1.  Regularly  update  the  commission  on  the  work  of  the  committee  in  memos,
91                individual briefings, and public session.
92 
93            2.  Support the work of the committee. 
94 
95            3.  Help develop, manage, and distribute meeting materials. 
96 
97            4.  Provide logistical support including procuring meeting rooms, scheduling, creating 
98                meeting records, and providing technical assistance. 
99 
100        C.  The Port of Seattle Director of Capital Project Delivery, External Relations, will support
101            the committee as the primary executive staff contact. The role of the executive staff
102            contact shall be to: 
103 
104            1.  Support    the    committee    with    timely    and    responsive    information; 
105 
106            2.  Coordinate with other executive staff in support of the committee's work; and 
107 
108            3.  Serve as a resource for committee deliberation. 
109 
110    VII. MEETINGS 
111 
112        A.  The committee will meet at least quarterly and will subsequently report to  the
113            commission in public session to provide transparency as to progress made in executing
114            its charter. 
115 
116        B.  Workgroups composed of non-commissioner advisors and subject matter experts may
117            be formed by the committee to provide in-depth analysis of issues for the committee
118            and are expected to meet as frequently as needed. Workgroup meetings are not
119            considered official committee meetings for purposes of establishing a quorum or
120            management of records by the commission clerk. 
121 
122        C.  A quorum of the committee is required to conduct official committee business. A
123            quorum is defined as the presence of both commissioners assigned to the committee. 
124 
125        D.  Meetings of the 2019 Aviation Special Committee shall be open to the public when
126            required by applicable law or the bylaws of the Port of Seattle Commission. 
127 
128        E.  Agendas will be prepared and made available to committee members in advance of
129            meetings. 

2019 Aviation Committee Charter                                                         Page 3 of 4

130 
131        F.  Agendas for updates to the commission to be presented in public session will be
132            published as part of regular or special commission meeting notices. 
133 
134        G.  Minutes will be prepared and retained for all meetings of the committee. 
135 
136        H.  Records of committee meetings, including any meeting minutes, shall be provided to
137            the commission clerk for appropriate retention in accordance with applicable law and
138            best practices. 
















2019 Aviation Committee Charter                                                         Page 4 of 4