6e Aviation Committee Charter
Item Number: 6e_charter Meeting Date: May 14, 2019 1 PORT OF SEATTLE COMMISSION 2 2019 AVIATION SPECIAL COMMITTEE CHARTER 3 4 As proposed May 14, 2019 5 6 I. INTRODUCTION 7 8 The 2019 Aviation Special Committee, herein referred to as "the committee," is a special 9 committee created by the Port of Seattle Commission. The committee will provide information, 10 advice, and recommendations about fulfilling the port's Century Agenda goals to meet the 11 region's air transportation needs at Seattle-Tacoma International Airport for the next 25 years 12 and encouraging the cost-effective expansion of domestic and international passenger and 13 cargo service. The committee will focus on airport capital infrastructure programs and review of 14 Century Agenda goals as described further below. 15 16 This charter defines the composition, authority, mission, scope, responsibility, and meeting 17 structure of this committee. 18 19 II. COMPOSITION 20 21 The Aviation Committee will consist of two Port of Seattle Commissioners appointed by the 22 commission president after consultation with the commission at the beginning of each calendar 23 year in which the committee is active. 24 25 III. SCOPE OF WORK 26 27 The work of the 2019 Aviation Committee shall include the following: 28 29 A. Provide recommendations to the Port of Seattle Commission to revise, as necessary, the 30 port's Century Agenda Strategy 1: "Position the Puget Sound region as a premier 31 international logistics hub" with a focus on Objective 3: "Triple air cargo volume to 32 750,000 metric tons." 33 34 B. Review and provide recommendations to the Port of Seattle Commission on progress, 35 schedule, and budget for major airport infrastructure projects including projects 36 currently underway. 37 38 C. Review and recommend to the Port of Seattle Commission ground transportation access 39 principles and goals and propose to the commission a policy to support implementation 40 of those goals and principles by end of Q2 2019. 41 2019 Aviation Committee Charter Page 1 of 3 42 D. Review and recommend to the Port of Seattle Commission principles and goals, and an 43 implementation plan for the South King County Fund in Q2 2019. Recommend a South 44 King County Fund policy or guidance to the Commission in Q3, after public input. 45 46 IV. AUTHORITY 47 48 In pursuit of its mission and scope, the committee is not legally authorized to act on behalf of 49 the Port of Seattle Commission, but is authorized to conduct the following activities: 50 51 A. Gather information, consider all matters within the committee's scope of work, and 52 provide information, advice, and recommendations to the Port of Seattle Commission. 53 54 B. Engage in outreach efforts and activities to gather information to provide to the Port of 55 Seattle Commission. 56 57 C. If the committee determines that to meet its responsibilities it needs the independent 58 services of an outside advisor or consultant with aviation capital project, SAMP, or 59 ground transportation expertise, it may propose the retention of such advisor or 60 consultant to the commission for approval. 61 62 V. DURATION 63 64 The work of the Aviation Committee will continue for the duration of the Sustainable Airport 65 Master Plan process. 66 67 VI. RESPONSIBILITY 68 69 A. The role of the committee chair(s) shall be to: 70 71 1. Preside at meetings and serve as committee sponsor(s); 72 73 2. Ensure that the committee is addressing the purposes described in this charter; and 74 75 3. Set committee meeting agendas. 76 77 B. The Commission Policy Manager is the committee liaison, and commission specialists 78 will support the work of the committee as assigned. The role of the committee liaison 79 shall be to: 80 81 1. Regularly update the commission on the work of the committee in memos, 82 individual briefings, and public session. 83 84 2. Support the work of the committee. 85 2019 Aviation Committee Charter Page 2 of 3 86 3. Help develop, manage, and distribute meeting materials. 87 88 4. Provide logistical support including procuring meeting rooms, scheduling, creating 89 meeting records, and providing technical assistance. 90 91 C. The Port of Seattle Director of Capital Project Delivery, External Relations, will support 92 the committee as the primary executive staff contact. The role of the executive staff 93 contact shall be to: 94 95 1. Support the committee with timely and responsive information; 96 97 2. Coordinate with other executive staff in support of the committee's work; and 98 99 3. Serve as a resource for committee deliberation. 100 101 VII. MEETINGS 102 103 A. The committee will meet at least quarterly and will subsequently report to the 104 commission in public session to provide transparency as to progress made in executing 105 its charter. 106 107 B. Workgroups composed of non-commissioner advisors and subject matter experts may 108 be formed by the committee to provide in-depth analysis of issues for the committee 109 and are expected to meet as frequently as needed. Workgroup meetings are not 110 considered official committee meetings for purposes of establishing a quorum or 111 management of records by the commission clerk. 112 113 C. A quorum of the committee is required to conduct official committee business. A 114 quorum is defined as the presence of both commissioners assigned to the committee. 115 116 D. Meetings of the 2019 Aviation Special Committee shall be open to the public when 117 required by applicable law or the bylaws of the Port of Seattle Commission. 118 119 E. Agendas will be prepared and made available to committee members in advance of 120 meetings. 121 122 F. Agendas for updates to the commission to be presented in public session will be 123 published as part of regular or special commission meeting notices. 124 125 G. Minutes will be prepared and retained for all meetings of the committee. 126 127 H. Records of committee meetings, including any meeting minutes, shall be provided to 128 the commission clerk for appropriate retention in accordance with applicable law and 129 best practices. 2019 Aviation Committee Charter Page 3 of 3
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