COMMISSION 
AGENDA MEMORANDUM                        Item No.          8d 
ACTION ITEM                            Date of Meeting      October 8, 2019 
DATE:     October 1, 2019 
TO:        Stephen P. Metruck, Executive Director 
FROM:    Randy Krause, Fire Chief 
Wayne Grotheer, Director, Aviation Project Management 
SUBJECT:  Interim Westside Fire Station  Budget Request (CIP #C800876) 
Amount of this request:               $3,679,000 
Total estimated project cost:           $9,179,000 
ACTION REQUESTED 
Request Commission authorization for the Executive Director to  increase funding for the
Interim Westside Fire Station Design-Build Contract by $3,679,000 for a new total project cost
of $9,179,000. 
EXECUTIVE SUMMARY 
This project will establish a stand-alone, fully functional fire station on the west side of the
airfield  to  meet  Federal  Aviation  Administration  (FAA)  mandated  airfield  firefighting 
requirements. This new fire station will provide necessary accommodations to house 5
firefighters and 2 Aircraft Rescue Fire Fighting (ARFF) vehicles for 24/7/365 operation. This new
facility will replace temporary facilities that include a tent structure to cover 1 rescue vehicle
and multiple leased rooms within a nearby hangar that house firefighter quarters in a
'makeshift' or 'make-do' manner. 
This request is for a greater budget amount than originally foreseen because delivery access
and installation challenges arose that would close the immediately adjacent high-speed taxiway
and nearby runways. As a result, elements of the original design for a basic contracting model
(design-bid-build) utilizing modular units for crew quarters became obsolete and time was
needed to devise a better plan. To overcome a very constrained and difficult site adjacent to
the airfield caused staff to reach out to other airfield team members and to informational
contractor sessions to identify how best to construct on the difficult site. Contractor sessions
identified that anticipated costs were too low, and that the fastest possible delivery would
include working directly and in partnership with contractors to develop a custom design and
then be able to move quickly to construction. 


Template revised January 10, 2019.

COMMISSION AGENDA  Action Item No. _8d___                              Page 2 of 5 
Meeting Date: October 8, 2019 
With this information, staff sought and received authority from the Commission to move
forward with a different contracting model (design-build) to utilize contractor expertise while
minimizing schedule and cost risks. While 7 plan-holding contractors examined the project, 2
contractors stayed with the project to compete to design and build the project. The competitive
designs, costs, and schedules were evaluated by 5 port staff over a period of 2 months. The
evaluation team reviewed airfield, terminal, facilities, and firefighter requirements to ensure
that delivery of this project is achievable while meeting airport-wide needs. Today's request
seeks additional funding to complete the project by the end of 2020. 
JUSTIFICATION 
Since 1979, the Airport Fire Department has operated out of a single fire station, located
adjacent to the main terminal building on the east side of the airport runways. As part of the
FAA Federal Aviation Regulation Part 139 airport certification process, the Fire Department is
required to demonstrate its ability to respond to the midpoint of the furthest runway within
three (3) minutes. The completion of the airport's third runway and subsequent reconfiguration
of taxiways impacted this response time such that additional location has been arranged in
order to correct the situation. 
To meet the FAA's mandated response time, the Fire Department has been operating from a
small converted conference room within a hangar, located on the west side of the airfield. As
stated in previous requests, the current temporary housing at the PACCAR hangar is extremely
small and does not meet the Fire Department's personnel accommodation standards. In this
small space, the Fire Department can only operate a skeleton crew of two (firefighters and one
(1) ARFF vehicle. To properly staff the station, the Fire Department requires a total of five (5)
firefighters and two (2) ARFF vehicles at the location. 
As planning efforts proceed, it is becoming apparent that this interim station may remain
functional for many years to come. Its siting allows the proposed permanent Westside Fire 
Station, as depicted in Sustainable Airport Master Plan Near Term Projects to be constructed
and activated without impacting the ongoing firefighting operations. This westside facility also
allows for flexibility in planning and timing of the permanent station on the west side which
provides timing flexibility for master plan environmental review work. The flexibility provided
by the interim station and its position on the site provides the Port with options for how the
later permanent station is planned and designed in its final state and provides for the possibility
of future uses past its intended use as an interim westside fire station. 
Diversity in Contracting 
As part of the RFP, the Port established MWBE aspirational goal for this project of 2 percent for
design and 9 percent for construction. 


Template revised June 27, 2019 (Diversity in Contracting).

COMMISSION AGENDA  Action Item No. _8d___                              Page 3 of 5 
Meeting Date: October 8, 2019 
DETAILS 
Scope of Work 
This project designs and constructs a building to accommodate the necessary living quarters for
five (5) firefighters and vehicle bays for the storage of two (2) ARFF vehicles. The building will
be located directly east of the PACCAR hangar within their current lease boundary. Additional
asphalt placement, security fence relocation and utility work are required to facilitate
placement of the new building and may be completed as enabling work prior to the designbuild
contract. 
The living quarters will consist of five (5) bunkrooms, a day room, kitchen, restrooms with
showers, laundry facilities and an exercise room. Secured entry doors, video conferencing
equipment and an emergency response alerting system will be installed. The ARFF vehicle bays
include features currently used at the existing fire station such as vehicle exhaust extraction. 
Schedule 
Activity 
Construction start                             Q1 2020 
In-use date                                    Q4 2020 
Cost Breakdown                                     This Request           Total Project 
Design Phase                                                   $0               $980,000 
Construction Phase                                      $3,679,000              $8,199,000 
Total                                                         $3,679,000               $9,179,000 
ALTERNATIVES AND IMPLICATIONS CONSIDERED 
All alternatives contemplate the eventual construction of a larger permanent fire station on the
west side of the Airport. This facility contemplates this later construction project. It is now
anticipated that construction of the permanent fire station may not require demolition of this
facility. 
For the purposes of this request, an alternative of canceling the project was considered but
deemed unacceptable (see Justification above) and is not included below. 
Alternative 1  Reduce scope and negotiate with the selected design-build team to remain
within the existing project budget. 
Cost Implications: $0 
Pros: 
(1)   No budget increase required 
Cons: 
(1)   Reduction of scope will compromise Fire Department operations. 

Template revised June 27, 2019 (Diversity in Contracting).

COMMISSION AGENDA  Action Item No. _8d___                              Page 4 of 5 
Meeting Date: October 8, 2019 
(2)   Reduction of scope will require additional time to negotiate and complete and thus 
will extend the project duration. 
This is not the recommended alternative. 
Alternative 2  Increase the budget by $3,679,000 and issue the intent to award to the selected
design-build team. 
Cost Implications: $3,679,000 
Pros: 
(1)   The project would construct a fully functional fire station with crew quarters. 
(2)   The project would construct a fire station that meets the requirements of the Fire
Department and the Airport. 
Cons: 
(1)   The project would require additional funds of $3,679,000. 
This is the recommended alternative. 
FINANCIAL IMPLICATIONS 
Cost Estimate/Authorization Summary               Capital        Expense           Total 
COST ESTIMATE 
Original estimate                                 $2,400,000               $0      $2,400,000 
Previous changes  net                          $3,100,000              $0      $3,100,000 
Current change                                $3,644,000        $35,000      $3,679,000 
Revised estimate                                $9,144,000         $35,000      $9,179,000 
AUTHORIZATION 
Previous authorizations                          $5,500,000               $0      $5,500,000 
Current request for authorization                $3,644,000         $35,000      $3,679,000 
Total authorizations, including this request       $9,144,000         $35,000      $9,179,000 
Remaining amount to be authorized                     $0              $0              $0 
Annual Budget Status and Source of Funds 
This project was included in the 2019 - 2023 capital budget and plan of finance with a budget of
$5,500,000 million. Sunk costs related to a prior design with a different contracting model
combined with the difficult project site and the realities of higher construction costs today now
require this request for additional funding to complete the project. The budget increase has
been transferred from the Aeronautical Reserve CIP (C800753) resulting in no net change to the
Aviation capital budget. The funding source will be the Airport Development Fund. 


Template revised June 27, 2019 (Diversity in Contracting).

COMMISSION AGENDA  Action Item No. _8d___                              Page 5 of 5 
Meeting Date: October 8, 2019 
Financial Analysis and Summary 
Project cost for analysis              $9,179,000 
Business Unit (BU)                  Airfield Movement Area 
Effect on business performance     NOI after depreciation will increase 
(NOI after depreciation) 
IRR/NPV (if relevant)                N/A 
CPE Impact                        Range depending on economic life (CPE increase in 2022
of $0.13 if 3 years; $0.07 if 6 years; $0.04 if 10 years) 
Future Revenues and Expenses (Total cost of ownership) 
Maintenance, utilities and janitorial costs will be incurred, but this amount is not established at
this time. 
ADDITIONAL BACKGROUND 
The Port is planning the future construction of a permanent fire station on the west side of the
Airport. The site of this project has been accounted for in the planning efforts to ensure that it
will not be impacted by future construction. 
ATTACHMENTS TO THIS REQUEST 
(1)   Presentation slides 
PREVIOUS COMMISSION ACTIONS OR BRIEFINGS 
May 28, 2019  The Commission authorized use of a design-build contract for this project.
No additional funding was requested. 
February 27, 2018  The Commission authorized design and construction of this project. 







Template revised June 27, 2019 (Diversity in Contracting).