6i NWSA Interlocal Agreement
Item No. 6i_attach
Meeting Date: November 12, 2019
INTER-LOCAL AGREEMENT FOR SUPPORT SERVICES BY AND BETWEEN
THE PORT OF SEATTLE AND THE NORTHWEST SEAPORT ALLIANCE
INTER-LOCAL AGREEMENT FOR SUPPORT SERVICES BY AND BETWEEN
THE PORT OF SEATTLE AND THE NORTHWEST SEAPORT ALLIANCE
THIS INTER-LOCAL AGREEMENT ("Agreement") is entered into by and between the Port
of Seattle, a Washington municipal corporation, ("POS") and The Northwest Seaport Alliance, a
Washington Port Public Development Authority ("NWSA") (referred to herein individually as
"Party" and collectively as the "Parties").
WHEREAS, the Port of Tacoma and the Port of Seattle have entered into an agreement
to establish The Northwest Seaport Alliance pursuant to the following federal and state
authorities: (1) the FMC Discussion Agreement, (2) an interlocal agreement with delegated
powers exercised pursuant to the port joint powers statute (RCW 53.08.240) which expressly
permits joint operation and investment outside of a port's district, (3) RCW 39.34.030, the state
Interlocal Cooperation Act, and (4) pursuant to ESHB 1170, WA Session Laws of 2015-6,
(Chapter 53.57 RCW), which authorizes the Ports to create a port development authority to
use, operate and manage certain marine facilities jointly, to be known as the NWSA;
WHEREAS, in order to improve efficiency in obtaining, the services necessary for the
development, redevelopment, repair and maintenance of new and existing facilities, and
providing for the operation of The Northwest Seaport Alliance, NWSA and POS desire to retain
support services from one another pursuant to the terms and conditions contained herein; and
WHEREAS, the Parties are authorized, pursuant to Chapter 39.34 RCW (the Inter-local
Cooperation Act), to enter into this Inter-local agreement.
NOW, THEREFORE, the Parties agree as follows:
I. General Provisions for Support Services
A. Duration of this Agreement. Services to be provided under the terms of this Agreement
will be provided during Calendar Year 2020. This Agreement and attached Service Directive
exhibits are effective between January 1, 2020 and December 31, 2020. Subsequent Inter-Local
Agreements for Support Services, if any, will be executed on an annual basis.
B. Services Provided. The NWSA and POS have agreed to provide support services to one
another as defined in the Service Directive exhibits attached to this Agreement. Each Service
Directive exhibit defines the scope of services, cost for services, charge methodology, and
service level expectations for each service area to be provided. The NWSA and POS, in their
respective sole discretion, may obtain the services under this Agreement from entities other
than the Parties to this Agreement.
1
INTER-LOCAL AGREEMENT FOR SUPPORT SERVICES BY AND BETWEEN
THE PORT OF SEATTLE AND THE NORTHWEST SEAPORT ALLIANCE
C. Communications. Each Service Directive exhibit identifies the contact people for the
Parties that will coordinate the work for each service area. It is expected that the identified
contact people will communicate frequently, to coordinate the work, to confirm that services
are being provided in a manner that meets service level expectations, and to evaluate monthly
financial performance of actual vs. projected spending.
D. Employment, Policies and Procedures. During the term of this Agreement, individuals
providing support services will remain full-time employees of their respective employer, who
shall continue to be responsible for salary, benefits and retirement contributions. Nothing
contained herein shall be construed as creating an employer/employee relationship between
the individuals providing support services and the entity receiving the services. Staff providing
support services will follow the policies and procedures of their respective employer in
conducting the work.
E. Billing Rate and Procedures. The charge for services will be determined during the
budget cycle for the coming fiscal year. Based on the type of support service and as reflected
on each specific Service Directive exhibit, costs will be allocated in one of the following ways:
(1) monthly based on a fixed charge or formula, (2) charged to projects based on developed
charge out rates or (3) performed as a fee for service based on predetermined charged out
rates.
F. Independent Municipal Governments. The Parties hereto are independent
governmental entities and nothing herein shall be construed to limit the independent
government powers, authority or discretion of the governing bodies of each Party. It is
understood and agreed that this Agreement is solely for the benefit of the Parties hereto and
gives no right to any other party. No joint venture or partnership is formed as a result of this
Agreement. No employees or agents of any Party shall be deemed, or represent themselves to
be, employees of any of the other Party.
G. Legal obligations. This Agreement does not relieve either Party of any obligation or
responsibility imposed upon it by law.
H. Timely Performance. The requirements of this Agreement shall be carried out in a timely
manner according to a schedule negotiated by and satisfactory to the Parties.
I. Recording. Copies of this Agreement shall be posted to the web sites of the Parties.
J. Audit of Records. During the term of this Agreement, and for a period not less than six
(6) years from the date of termination, records and accounts pertaining to the work of this
Agreement and accounting therefore shall be kept by each Party and shall be available for
inspection and audit by representatives of either Party and any other entity with legal
entitlement to review said records. If any litigation, claim, or audit is commenced, the records
2
INTER-LOCAL AGREEMENT FOR SUPPORT SERVICES BY AND BETWEEN
THE PORT OF SEATTLE AND THE NORTHWEST SEAPORT ALLIANCE
and accounts along with supporting documentation shall be retained until all litigation, claims,
or audit finding has been resolved, even though such litigation, claim, or audit continues past
the six-year (6) retention period. This provision is in addition to and is not intended to supplant,
alter or amend records retention requirements established by applicable state and federal laws.
II. Dispute Resolution
A. Process. The Parties' designated representatives under Paragraph III herein shall use
their best efforts to resolve disputes between the Parties. If the designated representatives are
unable to resolve a dispute, then each Party's responsible Project Directors shall review the
matter and use their best efforts to resolve it. If the Project Directors are unable to resolve the
dispute, the matter shall be reviewed by the department director or chief executive officer of
each Party or his or her designee. The Parties agree to exhaust each of these procedural steps
before seeking to further resolve the dispute in any other forum. Any controversy or claim
arising out of or relating to this Interlocal Agreement, or the breach thereof, which is not
settled by agreement between the Parties, shall be settled by mediation in the State of
Washington, in Pierce or King Counties. In the event either Party reasonably believes mediation
will not result in a solution to the disagreement, mediation may be waived.
B. Controlling law & Venue. This Agreement shall be construed and enforced according
to the laws of the State of Washington.
III. Notices
A. Contact Persons. Any notice, demand, request, consent, approval or communication
that either Party desires or is required to give to the other Party shall be in writing addressed to
the other Party at the addresses as follows unless otherwise indicated by the Parties to this
Agreement:
NWSA: Erin Galeno, Chief Financial and Admin Officer
PO Box 1837
Tacoma, WA 98401
egaleno@portoftacoma.com
Port of Seattle: Dan Thomas, Chief Financial Officer
PO Box 1209
Seattle, WA 98111
thomas.d@portseattle.org
B. Receipt. Notice shall be deemed "received" on the date of actual delivery or the first
attempted delivery as shown on the return receipt if mailed with the United States Postal
3
INTER-LOCAL AGREEMENT FOR SUPPORT SERVICES BY AND BETWEEN
THE PORT OF SEATTLE AND THE NORTHWEST SEAPORT ALLIANCE
Service by certified mail, return receipt requested, otherwise receipt if presumed three days
after deposit of mail into US Mail, or by receipt of email.
IV. Indemnification and Hold Harmless
A. The Parties release each other from, and shall defend, indemnify, and hold each other
and agents, employees, and/or officers harmless from and against all claims, demands, suits at
law or equity, actions, penalties, losses, damages, or costs, of whatsoever kind or nature, made
by or on behalf of the other Party and/or its agents, employees, officers, and/or subcontractors,
arising out of or in any way related to this Agreement, unless and except to the extent the same
be caused in whole or in part by the negligence of a Party or its agents, employees, and/or
officers.
B. This Agreement includes a waiver of subrogation against all losses sustained by either
Party and/or its agents, employees, officers, subcontractors, and/or insurers, arising out of or
related to this Agreement except to the extent the Parties' losses are caused in whole or in part
by the negligence of the other Party or its agents, employees, and/or officers.
C. Each Party specifically assumes liability for actions brought by its own employees
against the other Party and for that purpose each Party specifically waives, as respects the
other Party only, any immunity under the Worker's Compensation Act, RCW Title 51.
D. Both Parties recognize that this waiver was the subject of mutual negotiation. In the
event any Party incurs attorney's fees, costs or other legal expenses to enforce the provisions of
this Agreement against the other Party, all such fees, costs and expenses shall be recoverable
by the prevailing Party.
E. No liability shall attach to any of the Parties by reason of entering into this Agreement
except as expressly provided herein.
F. Each Party agrees that it will include in any contract which is related to the work of
this Agreement a provision requiring the contractor to defend, indemnify and hold harmless all
the Parties to this Agreement against any claims arising out of or related to the work of the
contractor.
G. The provisions of this Article shall survive any termination or expiration of this
Agreement.
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INTER-LOCAL AGREEMENT FOR SUPPORT SERVICES BY AND BETWEEN
THE PORT OF SEATTLE AND THE NORTHWEST SEAPORT ALLIANCE
V. Severability
If any term or provision of this Agreement, or its application to any person or
circumstance is ruled invalid or unenforceable, the remainder of this Agreement will not be
affected and will continue in full force and effect.
VI. Limits of Financial Obligations/Property ownership.
Except as provided above, each Party shall finance its own conduct of responsibilities
under this Agreement. No ownership of property will transfer as a result of this Agreement.
VII. Entire Agreement/Amendment
This Agreement, together with any documents incorporated by reference shall
constitute the entire agreement between the Parties with respect to the Services to be
provided and shall supersede all prior agreements, proposals, understandings, representations,
correspondence or communications relating to the subject matter hereof. No modification or
amendment of this Agreement shall be valid and effective unless approved by both parties in
writing.
WHEREFORE, the parties have executed this Agreement this ______ day of ______,
______.
Northwest Seaport Alliance Port of Seattle
John Wolfe Stephen P. Metruck
Chief Executive Officer Executive Director
Date Date
5
INTER-LOCAL AGREEMENT FOR SUPPORT SERVICES BY AND BETWEEN
THE PORT OF SEATTLE AND THE NORTHWEST SEAPORT ALLIANCE
Attached Support Service Directives for Calendar Year 2020
Support Service Agreement between NWSA and POS:
Exhibit 1 Accounting, Finance, Treasury & Risk Management Support Services
Exhibit 2 Legal and Public Records Support Services
Exhibit 3 Information & Communication Technology and Security Support Services
Exhibit 4 External Relations Support Services
Exhibit 5 Portfolio Management Support Services
Exhibit 6 Capital Development Support Services
Exhibit 7A Port of Seattle Police Support Services
Exhibit 7B Security Support Services
Exhibit 8 Marine Maintenance Support Services
Exhibit 9 Central Procurement Office Support Services
Exhibit 10 Managing Member and Executive Support Services
Exhibit 11 Pier 69 Facilities Management Support Services
Exhibit 12 Environmental and Planning Support Services
Exhibit 13 Tribal Coordination Support Services
Exhibit 14 Labor Relations Support Services
Exhibit 15 Additional Support Services as Needed
6
EXHIBIT POS 01 - Service Directive:
Accounting, Finance, Treasury & Risk Managment Support Services
EXHIBIT POS 01
Service Directive for Accounting, Finance, Treasury & Risk Management Support Services
by and between
Port of Seattle and The Northwest Seaport Alliance
This document is an Exhibit to the Inter-Local Agreement for Support Services By and Between
the Port of Seattle (POS) and The Northwest Seaport Alliance (NWSA).
1) Purpose:
The purpose of this exhibit is to identify the services provided by the Port of Seattle with
regard to Support Services listed above for The Northwest Seaport Alliance. This exhibit
defines the mutually agreed upon scope of services, cost for services, charge methodology,
and service level expectations to include performance measures and monitoring. Refer to
the governing Inter-Local Agreement for terms under which these services are provided.
2) Time period:
This agreement is for calendar year 2020.
3) Scope of Services to be provided by POS to The NWSA
a) Accounting
i) Prebilling tasks (such as balancing, reconciliation, review of billing data) for activity
based billings, i.e. utilities and MTIS
(1) Surety document maintenance (such as maintaining the original document onsite,
quarterly reconciliation, and forwarding original document when needed for
collection)
(2) Use tax (state) filing for items procured in North Harbor
ii) Accounts payable services for The NWSA for South Harbor activity
iii) Project accounting services to support project delivery for the NWSA.
(1) Project cost tracking and review of project costs for proper classification.
(2) Capitalization policy analysis and application to projects
(3) Capital Project Spending reporting and comparison to budget, coordinate Cash
Reimbursement for 50% of total project spending on monthly basis
iv) General accounting services for NH financial transactions associated with The NWSA
(1) In conjunction with POT, provide information, resources and expertise to ensure
The NWSA is in compliance with Generally Accepted Accounting Principles,
ILA for Support Services By and Between EX01-1
Port of Seattle and The Northwest Seaport Alliance
EXHIBIT POS 01 - Service Directive:
Accounting, Finance, Treasury & Risk Managment Support Services
Government Accounting Standards and specific Accounting policies as developed
by The NWSA
(2) Services to support external financial audit, single audit of financial reporting and
compliance with policies and state and federal statutes
v) Grant accounting services for SH federal and state grants.
(1) POS Accounting has provided and discussed grant compliance requirements with
NWSA accounting in accordance with 2 CFR 200.331. Applies to grants where POS
is grantee and NWSA is sub-recipient.
b) Finance & Budget
i) Provide Operating Budget services to include:
(1) Partner with POT staff to compile North Harbor budget
ii) Provide Capital Budget services
(1) No capital budget services provided by POS to NWSA
iii) Provide Financial Analysis Services to include:
(1) Business Development
(a) Review and provide feedback or suggestions on project analyses.
(2) Policy
(a) Work collaboratively on financial policy and procedure issues as initiated by
any of the three entities or as required for NWSA function.
(3) Funding
(a) Assess fundability and funding options for NWSA decision on investments.
c) Treasury
i) Provide Banking services, including but not limited to:
(1) No routine banking services provided by POS to the NWSA, however, certain
Accounting activities (see section 3, a, i, (1) and 3, a, ii) flow through POS main bank
account.
ii) Provide Investment services, including but not limited to:
(1) Invest the working capital liquidity fund for North Harbor projects.
d) Risk Management
ILA for Support Services By and Between EX01-2
Port of Seattle and The Northwest Seaport Alliance
EXHIBIT POS 01 - Service Directive:
Accounting, Finance, Treasury & Risk Managment Support Services
i) Provide risk management services to The NWSA for NWSA-licensed properties in King
County and as requested. Scope includes negotiation/update of insurance policies;
process claims; consult on risk management aspects of contracting.
ILA for Support Services By and Between EX01-3
Port of Seattle and The Northwest Seaport Alliance
EXHIBIT POS 01 - Service Directive:
Accounting, Finance, Treasury & Risk Managment Support Services
4) Cost for Service and Charge Methodology POS to The NWSA:
Service Area Service Item Method of Basis for Charge Hourly Rate, 2020
and (from list Charges1 Fixed Budgeted
Department # above) Percentage Amount2
(Acct if or Formula
appropriate)
Accounting
AFR Core 3.a.iv Fixed Charge based on the 2.3% of 16,842
Services standard allocation. actual
Dept# 2210 spending
AFR Revenue 3.a.i Fixed Based on support 1.0% of 22,270
Services services and activities actual
Dept# 2220 provided by staff to spending
each operating
division and NWSA.
AFR 3.a.ii Fixed Based on support 1.0% of 18,773
Disbursements services and activities actual
Dept# 2240 provided by staff to spending
each operating
division and NWSA.
AFR General 3.a.iii-v Fixed Based on support 2.3% of 53,173
Accounting services and activities actual
Dept# 2260 provided by staff to spending
each operating
division and NWSA.
AFR Financial 3.a.iv Fixed Charge based on the 2.3% of 22,731
Reporting standard allocation. actual
Dept# 2290 spending
Finance
1 Method Options: Fixed, Project Charges, Fee for Service/Variable. Costs associated with support services will be
charged to the Alliance as follows:
Fixed allocation Charged as a fixed allocated percentage or formula that will be applied monthly to
the actual expenditures.
Project Charges Charged to specific projects based on current procedures.
Fee for Service/Variable Charges will be tracked and charged based on level of use monthly at rates
agreed to when need for service is determined.
2 Preliminary budget amount subject to final budget approval.
ILA for Support Services By and Between EX01-4
Port of Seattle and The Northwest Seaport Alliance
EXHIBIT POS 01 - Service Directive:
Accounting, Finance, Treasury & Risk Managment Support Services
Finance & 3.b.i-iii Fixed Based on estimated 8.4% of 186,627
Budget support services actual
Dept# 2100 provided by each spending
staff to each
operating division
and NWSA.
Maritime 3.b.i-iii Fixed Based on estimated 8.7% of 105,778
Finance & support services actual
Budget provided by each spending
Dept# 6210 staff to each
operating division
and NWSA.
Environmental 3.b.i-iii Fixed Based on estimated 10.6% of 76,939
Finance support services actual
Dept# 6211 provided by each spending
staff to each
operating division
and NWSA.
Treasury 3.c.ii Fixed Investments: Based Included in
on NWSA funds % the cost
share of POS PIF allocation
for Dept
2100
Banking: see Included in
Accounting/AFR the cost
Revenue and AFR allocation
Disbursements, 3, a, i for Dept
and 3,a,ii, 2100
respectively
Risk Management
Risk 3.d.i Fixed Charge based on the 2.3% of 22,137
Management standard allocation. actual
Dept# 1330 spending
Insurance 3.d.i Fixed Property insurance is 100% of 323,228
Property direct charged to the property
Dept# 1335 subclass for the insurance for
NWSA, and based on Port
replacement value of properties.
the property.
Insurance 3.d.i Fixed Excess marine liability 2.04% for all TBD
Excess Marine is based on the cost liability
Liability allocation provided insurance.
Dept# 1335 by the NWSA.
ILA for Support Services By and Between EX01-5
Port of Seattle and The Northwest Seaport Alliance
EXHIBIT POS 01 - Service Directive:
Accounting, Finance, Treasury & Risk Managment Support Services
Insurance All 3.d.i Fixed All other insurance 2.04% for all TBD
Other allocated to the liability
Allocated subclass direct at insurance.
Dept# 1335 2.07%. Based on
property value and
cost of risk in each
operating division
and NWSA
5) Scope of Services to be provided by The NWSA to POS
a) None.
6) Cost for Service and Charge Methodology The NWSA to POS
a) None.
7) Service Level Expectations:
a) Before January 1, 2019, agreements will be made on desired standard report formats and
frequencies.
b) Accounting services will be provided on standard schedules consistent with, and
coordinating with, POT and POS accounting schedules.
c) Retention of key financial reports and information in compliance with state requirements.
b) Performance Measures and Metrics:
This section outlines the performance measures and metrics upon which service
under this SLA will be assessed. Shared Service Centers and Customers will
negotiate the performance metric, frequency, customer and provider service
responsibilities associated with each performance measure.
Measurements of the Port of Seattle activities are critical to improving services
and are the basis for cost recovery for services provided. The Port of Seattle and
The Northwest Seaport Alliance have identified activities critical to meeting The
NWSA's business requirements and have agreed upon how these activities will be
assessed.
ILA for Support Services By and Between EX01-6
Port of Seattle and The Northwest Seaport Alliance
EXHIBIT POS 01 - Service Directive:
Accounting, Finance, Treasury & Risk Managment Support Services
Service Area Type of Performance Measure (SMART - Target
Measure3 Specific, Measurable, Achievable,
Relevant, Time Bound)
Accounting Accuracy 1. Accurate activity based billing data 1. 100%
Accounts
Receivable
Accounting Management 1. Public works contracts paid within 1. 100%
Accounts Payable statutory period. 2. $0
2. Open payables over 60 days 3. Resolved
3. Rec'd not invoiced report reconciled within 1
weekly month
Accounting Accuracy 1. Project costs accurately reflected in
Projects the project subledger and reconciles
to GL.
2. Project reviewed and analyzed for
capital vs. expense accounting before
spending begins, provided timely and
complete Asset Plans are submitted
to POS Accounting by the project
management groups.
Accounting - Time Based 1. Monthly Fin'l package avail 1. 13th bus day
General a. SH data avail a. 8th bus day
b. Cashflow avail b. 9th bus day
c. NH data avail c. 10th bus day
2. Annual audited financial statements 2. April 30th
avail.
Accounting Grants Accuracy 1. Audit Findings 1. 0
Finance Budget Time Based 1. Provide North Harbor budget 1. (date updated
information by agreed upon dates annually)
Finance Financial Time Based 1. Provide timely response and 1. Timely
Analysis feedback regarding NWSA North
3 Type of Measure Options:
- Time Based measure is time bound duration, frequency, by a specific date, etc
- Management measure dealing with or controlling issues, communications, or staff
- Accuracy measure to have a specified level of accuracy to be measurable
- Other measure that doesn't fit into category above
ILA for Support Services By and Between EX01-7
Port of Seattle and The Northwest Seaport Alliance
EXHIBIT POS 01 - Service Directive:
Accounting, Finance, Treasury & Risk Managment Support Services
Harbor analyses, policies or
procedures.
Treasury Management 1. Maintain investments consistent 1. 100%
Investments with investment guidelines, compliance
prioritizing Safety, Liquidity and
Return of Principle, in that order.
8) Primary Contacts:
a) NWSA Erin Galeno
b) POS Dan Thomas
It is expected that the identified contact people will communicate frequently, to coordinate
the work, to confirm that services are being provided in a manner that meets service level
expectations, and to evaluate monthly financial performance of actual vs. projected
spending.
ILA for Support Services By and Between EX01-8
Port of Seattle and The Northwest Seaport Alliance
EXHIBIT POS - 02 - Service Directive:
Legal & Public Records Management Support Services
EXHIBIT POS - 02
Service Directive for Legal & Public Records Support Services
by and between
Port of Seattle and The Northwest Seaport Alliance
This document is an Exhibit to the Inter-Local Agreement for Support Services By and Between
the Port of Seattle (POS) and The Northwest Seaport Alliance (NWSA).
1. Purpose:
The purpose of this exhibit is to identify the services provided by the Port of Seattle with
regard to Support Services listed above for The Northwest Seaport Alliance. This exhibit
defines the mutually agreed upon scope of services, cost for services, charge methodology,
and service level expectations to include performance measures and monitoring. Refer to
the governing Inter-Local Agreement for terms under which these services are provided.
2. Time period:
This agreement is for calendar year 2020.
3. Scope of Services to be provided by POS to The NWSA
a) Legal & Public Records Management
i) Provide legal services to The NWSA associated with NWSA-licensed properties,
contracts, NWSA legal matters and workplace responsibility. Coordinate with POT
legal support and outside counsel. The major areas POS attorneys will possibly
cover include public works, contracts, leasing, land use, and environmental matters
for the NWSA.
ii) Provide legal services for project-specific environmental matters, litigation, specific
claims, focused contract negotiations, etc.
iii) Coordinate services of outside counsel as appropriate.
iv) Provide POS portion of state-mandated NWSA records management, and support
for NWSA PDR requests. This work will be done at the direction of Alliance Public
Records Officer Erin Galeno.
ILA for Support Services By and Between EX02-1
Port of Seattle and The Northwest Seaport Alliance
EXHIBIT POS - 02 - Service Directive:
Legal & Public Records Management Support Services
4. Cost for Service and Charge Methodology POS to The NWSA:
Service Area Service Method of Basis for Charge Hourly Rate, 2020
and Item Charges1 Fixed Budgeted
Department # (from Percentage Amount2
(Acct if list or Formula
appropriate) above)
Attorney 3.a.i-iii Fixed Charge based on the Standard Direct
Services direct charge and allocation is Charge:
Dept# 1310 standard allocation. 2.3% of $24,919
actual Allocation:
spending $67,752
Total:
$92,671
Records 3.a.iv Fixed Charge based on the 2.3% of $10,314
Management standard allocation. actual
Dept# 1311 spending
5. Scope of Services to be provided by The NWSA to POS
a) None.
6. Cost for Service and Charge Methodology NWSA to POS
a) None.
7. Service Level Expectations:
a) To Be Determined
b) Performance Measures and Metrics:
This section outlines the performance measures and metrics upon which service
under this SLA will be assessed. Shared Service Centers and Customers will
negotiate the performance metric, frequency, customer and provider service
responsibilities associated with each performance measure.
1 Method Options: Fixed, Project Charges, Fee for Service/Variable. Costs associated with support services will be
charged to the Alliance as follows:
Fixed allocation Charged as a fixed allocated percentage or formula that will be applied monthly to
the actual expenditures.
Project Charges Charged to specific projects based on current procedures.
Fee for Service/Variable Charges will be tracked and charged based on level of use monthly at rates
agreed to when need for service is determined.
2 Preliminary budget amount subject to final budget approval.
ILA for Support Services By and Between EX02-2
Port of Seattle and The Northwest Seaport Alliance
EXHIBIT POS - 02 - Service Directive:
Legal & Public Records Management Support Services
Measurements of the Port of Seattle activities are critical to improving services
and are the basis for cost recovery for services provided. The Port of Seattle and
The Northwest Seaport Alliance have identified activities critical to meeting The
NWSA's business requirements and have agreed upon how these activities will be
assessed.
Service Area Type of Performance Measure (SMART - Specific, Target
Measure3 Measurable, Achievable, Relevant, Time
Bound)
Records Time Based Initial acknowledgement of Public 5 working days
Records request sent to requester
Initial response due date communicated 100%
to requester within 5 days
Records Time Based Fulfill state JLARC annual Public Records 100%
Response reporting due July 1
Records Management Records coordinators are trained on 100%
state records retention, reporting and
disclosure laws
All commissioners and records staff
meet current Open public Meetings and 100%
Open Public Records training
requirements
Records Accuracy All responsive records are identified, 100%
gathered and delivered pursuant to the
request
8. Primary Contacts:
a) NWSA Kurt Beckett
b) POS Tom Tanaka
3 Type of Measure Options:
- Time Based measure is time bound duration, frequency, by a specific date, etc
- Management measure dealing with or controlling issues, communications, or staff
- Accuracy measure to have a specified level of accuracy to be measurable
- Other measure that doesn't fit into category above
ILA for Support Services By and Between EX02-3
Port of Seattle and The Northwest Seaport Alliance
EXHIBIT POS - 02 - Service Directive:
Legal & Public Records Management Support Services
It is expected that the identified contact people will communicate frequently, to coordinate
the work, to confirm that services are being provided in a manner that meets service level
expectations, and to evaluate monthly financial performance of actual vs. projected
spending.
ILA for Support Services By and Between EX02-4
Port of Seattle and The Northwest Seaport Alliance
EXHIBIT POS - 03 - Service Directive:
Information & CommunicationTechnology and Security Support Services
EXHIBIT POS - 03
Service Directive for Information & Communication Technology and Security Support Services
by and between
Port of Seattle and The Northwest Seaport Alliance
This document is an Exhibit to the Inter-Local Agreement for Support Services By and Between
the Port of Seattle (POS) and The Northwest Seaport Alliance (NWSA).
1) Purpose:
The purpose of this exhibit is to identify the services provided by the Port of Seattle with
regard to Support Services listed above for The Northwest Seaport Alliance. This exhibit
defines the mutually agreed upon scope of services, cost for services, charge methodology,
and service level expectations to include performance measures and monitoring. Refer to
the governing Inter-Local Agreement for terms under which these services are provided.
2) Time period:
This agreement is for calendar year 2020.
3) Scope of Services to be provided by POS to The NWSA
a) Information Technology
i) 4 POS owned PCs are used currently used by NWSA personnel to facilitate
communication with POS employees and provide access to Port systems. No
additional PCs will be purchased or supported and options to reduce will be
analyzed.
ii) Provide technology for the POS support service groups that will be providing services
to the NWSA. This may include (but is not limited to): MAXIMO, CAD, Police Systems
(including 911 dispatch), Financial Systems, Project Delivery System, Construction
Document Management System, Contractor Management Systems, Debt
Management System, Emergency Communications, Engineering Archives, Access
Control ID Badge, and GIS, as well as PC, desktop software and technology
infrastructure support for those groups that are providing support to the NWSA.
iii) Miscellaneous service requests or new Port owned equipment outside of services
specifically listed in (i), (ii), and (iv) will be charged on a time and materials basis.
This could include PC replacements or enhancements to Port supported systems.
iv) Provide support for Marine Terminals Information System and PIERS System, used
by NWSA staff.
b) Information Security
ILA for Support Services By and Between EX03-1
Port of Seattle and The Northwest Seaport Alliance
EXHIBIT POS - 03 - Service Directive:
Information & CommunicationTechnology and Security Support Services
i) Provide cyber security protection, detection, and response services and business
continuity and disaster recovery programs for the POS support service groups that
will be providing services to the NWSA. This may include (but is not limited to):
MAXIMO, CAD, Police Systems (including 911 dispatch), Financial Systems, Project
Delivery System, Construction Document Management System, Contractor
Management Systems, Debt Management System, Emergency Communications,
Engineering Archives, Access Control ID Badge, and GIS, as well as PC, desktop
software and technology infrastructure support for those groups that are providing
support to the NWSA.
4) Cost for Service and Charge Methodology POS to The NWSA:
Service Area and Service Method of Basis for Charge Hourly Rate, 2020
Department # Item Charges1 Fixed Budgeted
(Acct if appropriate) (from Percentage Amount2
list or Formula
above)
PC and Service 3.a.i Fixed allocation N/A 0% of PC- $0
Desk Support related costs
Indirect Technology 3.a.ii ICT costs are PC Counts for Estimated at $752,799
Support. allocated to Infrastructure, PC 3.24% of
Charges for POS subclasses of Support and Service total ICT
service providers POS service Desk. budget
using technology groups which (~$26M)
while working for are then Systems Support Costs
NWSA. reallocated to for Business
Dept# 1910, 1970 NWSA as Applications.
appropriate.
Direct Support 3.a.iii Direct charges Service requests or Time and $0
Dept# 1910 additional equipment materials
requested from NWSA
staff for miscellaneous
1 Method Options: Fixed, Project Charges, Fee for Service/Variable. Costs associated with support services will be
charged to the Alliance as follows:
Fixed allocation Charged as a fixed allocated percentage or formula that will be applied monthly to
the actual expenditures.
Project Charges Charged to specific projects based on current procedures.
Fee for Service/Variable Charges will be tracked and charged based on level of use monthly at rates
agreed to when need for service is determined.
2 Preliminary budget amount subject to final budget approval.
ILA for Support Services By and Between EX03-2
Port of Seattle and The Northwest Seaport Alliance
EXHIBIT POS - 03 - Service Directive:
Information & CommunicationTechnology and Security Support Services
IT services while they
are at P69, or
accessing Port of
Seattle systems
Direct Support 3.a.iv Direct charges Support for current Estimated $640
Dept# 1970 versions of Marine annual labor
Terminals Information costs
System and PIERS
System.
Indirect 3.b.i Costs are PC Counts Estimated at $67,837
Information allocated to 3.4% of total
Security Support. subclasses of budget
Charges for POS POS service (~$2M)
service providers groups which
while working for are then
NWSA. reallocated to
Dept #1980 NWSA as
appropriate.
5) Scope of Services to be provided by The NWSA to POS
a) None.
6) Cost for Service and Charge Methodology NWSA to POS
a) None.
7) Service Level Expectations:
a) To Be Determined
b) Performance Measures and Metrics:
This section outlines the performance measures and metrics upon which service
under this SLA will be assessed. Shared Service Centers and Customers will
negotiate the performance metric, frequency, customer and provider service
responsibilities associated with each performance measure. The POS technology
ticketing system, Freshservice, should be used to ensure visibility regarding an
outage or service issue.
ILA for Support Services By and Between EX03-3
Port of Seattle and The Northwest Seaport Alliance
EXHIBIT POS - 03 - Service Directive:
Information & CommunicationTechnology and Security Support Services
Service Area Type of Performance Measure (SMART - Target
Measure3 Specific, Measurable, Achievable,
Relevant, Time Bound)
8) Primary Contacts:
a) NWSA Erin Galeno
b) POS Information Technology Matt Breed
It is expected that the identified contact people will communicate frequently, to coordinate
the work, to confirm that services are being provided in a manner that meets service level
expectations, and to evaluate monthly financial performance of actual vs. projected
spending.
3 Type of Measure Options:
- Time Based measure is time bound duration, frequency, by a specific date, etc
- Management measure dealing with or controlling issues, communications, or staff
- Accuracy measure to have a specified level of accuracy to be measurable
- Other measure that doesn't fit into category above
ILA for Support Services By and Between EX03-4
Port of Seattle and The Northwest Seaport Alliance
EXHIBIT POS - 04 - Service Directive:
Public Affairs Support Services
EXHIBIT POS - 04
Service Directive for Public Affairs Support Services
by and between
Port of Seattle and The Northwest Seaport Alliance
This document is an Exhibit to the Inter-Local Agreement for Support Services By and Between
the Port of Seattle (POS) and The Northwest Seaport Alliance (NWSA).
1) Purpose:
The purpose of this exhibit is to identify the services provided by the Port of Seattle with
regard to Support Services listed above for The Northwest Seaport Alliance. This exhibit
defines the mutually agreed upon scope of services, cost for services, charge methodology,
and service level expectations to include performance measures and monitoring. Refer to
the governing Inter-Local Agreement for terms under which these services are provided.
2) Time period:
This agreement is for calendar year 2020.
3) Scope of Services to be provided by POS to The NWSA
a) Government Relations
i) Represents the NWSA's legislative interests with federal officials, staff and agency
representatives.
ii) Represents the NWSA's legislative interests with local officials and staff and tribal
governments in King County.
b) Community Relations
i) Establish and maintain NWSA relationship with community organizations in King
County to build support for the NWSA's mission and activities.
c) Communications
i) Represents the NWSA to media.
ILA for Support Services By and Between EX04-1
Port of Seattle and The Northwest Seaport Alliance
EXHIBIT POS - 04 - Service Directive:
Public Affairs Support Services
4) Cost for Service and Charge Methodology POS to The NWSA:
Service Area Service Method of Basis for Charge Hourly 2020
and Item Charges1 Rate, Fixed Budgeted
Department # (from list Percentage Amount2
(Acct if above) or Formula
appropriate)
External 3.a Fixed External Relations will provide 8.9% of $790,173
Relations services to The Northwest actual
Dept #1420 Seaport Alliance (NWSA) on spending
issues and projects where the
unique knowledge, capabilities
and relationships of the POS
homeport staff are essential to
advancing NWSA business
priorities and the Port of
Seattle's Century Agenda
objectives. The cost allocation
is based on the estimated staff
time supporting each operating
division and the NWSA.
5) Scope of Services to be provided by The NWSA to POS
a) None.
6) Cost for Service and Charge Methodology NWSA to POS
a) None.
7) Service Level Expectations:
a) Public Affairs will provide any necessary services to the NWSA.
b) Performance Measures and Metrics:
This section outlines the performance measures and metrics upon which service
under this SLA will be assessed. Shared Service Centers and Customers will
1 Method Options: Fixed, Project Charges, Fee for Service/Variable. Costs associated with support services will be
charged to the Alliance as follows:
Fixed allocation Charged as a fixed allocated percentage or formula that will be applied monthly to
the actual expenditures.
Project Charges Charged to specific projects based on current procedures.
Fee for Service/Variable Charges will be tracked and charged based on level of use monthly at rates
agreed to when need for service is determined.
2 Preliminary budget amount subject to final budget approval.
ILA for Support Services By and Between EX04-2
Port of Seattle and The Northwest Seaport Alliance
EXHIBIT POS - 04 - Service Directive:
Public Affairs Support Services
negotiate the performance metric, frequency, customer and provider service
responsibilities associated with each performance measure.
Measurements of the Port of Seattle activities are critical to improving services
and are the basis for cost recovery for services provided. The Port of Seattle and
The Northwest Seaport Alliance have identified activities critical to meeting The
NWSA's business requirements and have agreed upon how these activities will be
assessed.
Service Area Type of Performance Measure (SMART - Target
Measure3 Specific, Measurable, Achievable,
Relevant, Time Bound)
Government Management Develop annual legislative agenda for Sufficient Progress
Relations MM to approve and make sufficient
progress toward achieving goals within.
Community Management Develop annual community outreach Sufficient Progress
Relations plan and make sufficient progress toward
achieving goals within. POS staff will
serve as the lead for the NWSA Annual
Breakfast as well as any unplanned
NWSA events in the North harbor.
Communications Management Respond to media requests in timely and Timely
professional manner. The POS maritime
media officer will be the primary
spokesperson for the Alliance on issues
residing in the North harbor. POS staff
will provide maritime clips to all
commissioners and appropriate staff.
8) Primary Contacts:
a) NWSA Nick Demerice
b) POS Pearse Edwards
3 Type of Measure Options:
- Time Based measure is time bound duration, frequency, by a specific date, etc
- Management measure dealing with or controlling issues, communications, or staff
- Accuracy measure to have a specified level of accuracy to be measurable
- Other measure that doesn't fit into category above
ILA for Support Services By and Between EX04-3
Port of Seattle and The Northwest Seaport Alliance
EXHIBIT POS - 04 - Service Directive:
Public Affairs Support Services
It is expected that the identified contact people will communicate frequently, to coordinate
the work, to confirm that services are being provided in a manner that meets service level
expectations, and to evaluate monthly financial performance of actual vs. projected
spending.
ILA for Support Services By and Between EX04-4
Port of Seattle and The Northwest Seaport Alliance
EXHIBIT POS - 05 - Service Directive:
Portfolio Management Support Services
EXHIBIT POS - 05
Service Directive for Portfolio Management Support Services
by and between
Port of Seattle and The Northwest Seaport Alliance
This document is an Exhibit to the Inter-Local Agreement for Support Services By and Between
the Port of Seattle (POS) and The Northwest Seaport Alliance (NWSA).
1) Purpose:
The purpose of this exhibit is to identify the services provided by the Port of Seattle with
regard to Support Services listed above for The Northwest Seaport Alliance. This exhibit
defines the mutually agreed upon scope of services, cost for services, charge methodology,
and service level expectations to include performance measures and monitoring. Refer to
the governing Inter-Local Agreement for terms under which these services are provided.
2) Time period:
This agreement is for calendar year 2020.
3) Scope of Services to be provided by POS to The NWSA
a) Property Management
i) For NWSA-licensed properties in King County, POS staff will provide property
management information tracking including updating of software system for lease
management, property management, tenant management, insurance and surety
compliance management, coordination with utility billing/invoicing, and current
routine reporting. Additional reports as requested may be subject to additional
charges.
ii) For NWSA-licensed properties in King County, POS staff will provide utility
administration including processing of utility invoices and billing of tenants their share
of utility expense as well as reimbursement of tenants paying utility providers directly
where Port or other tenants are also using those services. Services also include
budgeting for relevant utility revenue and expense accounts.
ILA for Support Services By and Between EX05-1
Port of Seattle and The Northwest Seaport Alliance
EXHIBIT POS - 05 - Service Directive:
Portfolio Management Support Services
4) Cost for Service and Charge Methodology POS to The NWSA:
Service Area and Service Method Basis for Charge Hourly Rate, 2020 Budgeted
Department # Item of Fixed Amount2
(Acct if appropriate) (from Charges1 Percentage
list or Formula
above)
Portfolio 3.a Fixed Percentage of Portfolio 17.2% of $194,101
Management (also Management department actual
includes Central costs based on analysis of spending
Harbor Mgmt, work activities as
Maritime Industrial determined in connection
Admin, Marina with development of 2018
Office & Retail Operating Budget and actual
Mgmt) employee time recorded on
Dept# 6230 bi-weekly payroll time
reporting.
5) Scope of Services to be provided by The NWSA to POS
a) None.
6) Cost for Service and Charge Methodology The NWSA to POS
a) None.
7) Service Level Expectations:
a) Timely and accurate.
b) Performance Measures and Metrics:
This section outlines the performance measures and metrics upon which service
under this SLA will be assessed. Shared Service Centers and Customers will
negotiate the performance metric, frequency, customer and provider service
responsibilities associated with each performance measure.
1 Method Options: Fixed, Project Charges, Fee for Service/Variable. Costs associated with support services will be
charged to the Alliance as follows:
Fixed allocation Charged as a fixed allocated percentage or formula that will be applied monthly to
the actual expenditures.
Project Charges Charged to specific projects based on current procedures.
Fee for Service/Variable Charges will be tracked and charged based on level of use monthly at rates
agreed to when need for service is determined.
2 Preliminary budget amount subject to final budget approval.
ILA for Support Services By and Between EX05-2
Port of Seattle and The Northwest Seaport Alliance
EXHIBIT POS - 05 - Service Directive:
Portfolio Management Support Services
Measurements of the Port of Seattle activities are critical to improving services
and are the basis for cost recovery for services provided. The Port of Seattle and
The Northwest Seaport Alliance have identified activities critical to meeting The
NWSA's business requirements and have agreed upon how these activities will be
assessed.
Service Area Type of Performance Measure (SMART - Target
Measure3 Specific, Measurable, Achievable,
Relevant, Time Bound)
Lease Time-Based Provide reports of provisions (ticklers) in Number of days
Administration and a timely manner to allow time for NWSA vary by provision
Utilities managers to take steps to ensure
continued tenant compliance
Timing of lease processing steps from
lease draft to billing subject to the goals
outlined in the approved Port Lease
Administration Procedures.
8) Primary Contacts:
a) NWSA Tong Zhu
b) POS Melinda Miller, Joe Pelonio
It is expected that the identified contact people will communicate frequently, to coordinate
the work, to confirm that services are being provided in a manner that meets service level
expectations, and to evaluate monthly financial performance of actual vs. projected
spending.
3 Type of Measure Options:
- Time Based measure is time bound duration, frequency, by a specific date, etc
- Management measure dealing with or controlling issues, communications, or staff
- Accuracy measure to have a specified level of accuracy to be measurable
- Other measure that doesn't fit into category above
ILA for Support Services By and Between EX05-3
Port of Seattle and The Northwest Seaport Alliance
EXHIBIT POS - 06 - Service Directive:
Capital Development Support Services
EXHIBIT POS - 06
Service Directive for Capital Development Support Services
by and between
Port of Seattle and The Northwest Seaport Alliance
This document is an Exhibit to the Inter-Local Agreement for Support Services By and Between
the Port of Seattle (POS) and The Northwest Seaport Alliance (NWSA).
1) Purpose:
The purpose of this exhibit is to identify the services provided by the Port of Seattle with
regard to Support Services listed above for The Northwest Seaport Alliance. This exhibit
defines the mutually agreed upon scope of services, cost for services, charge methodology,
and service level expectations to include performance measures and monitoring. Refer to
the governing Inter-Local Agreement for terms under which these services are provided.
2) Time period:
This agreement is for calendar year 2020.
3) Scope of Services to be provided by POS to The NWSA
a) Infrastructure Project Delivery
i) POS staff will support The NWSA with project delivery for NWSA projects in King
County. Services include project management, engineering, public works contract
procurement, construction management, construction safety, and construction
inspection.
Note: This does not restrict staff from working on NWSA projects in Pierce
County, but for budgeting purposes, the assumption is that for initial years of
operation, project delivery will be within homeport geography.
b) Port Construction Services (PCS)
i) NWSA will contract with Port Construction Services for small works construction
services at NWSA-licensed properties in King County.
c) Seaport Project Management (SPM)
i) POS staff will support The NWSA with project delivery for NWSA projects in King
County. Services for projects start from the initial phase of project initiation to the
last phase of project closeout. SPM project delivery processes include the following
phases: initiation, planning, design, execution, any grant related work and closeout.
ILA for Support Services By and Between EX06-1
Port of Seattle and The Northwest Seaport Alliance
EXHIBIT POS - 06 - Service Directive:
Capital Development Support Services
4) Cost for Service and Charge Methodology POS to The NWSA:
Service Area Service Method of Basis for Charge Hourly Rate, Fixed 2020 Budgeted
and Item Charges1 Percentage or Amount2
Department # (from list Formula
(Acct if above)
appropriate)
3.a Project Expense Projects, $171,750
Charge Direct Charge &
Project Costing
Engineering overhead
3.a FFS Variable Driven 10.58% of actual $484,019
Charge allocation spending
for department
expense
3.b Project Expense Projects, TBD
Charge Direct Charge &
Port Project Costing
Construction overhead
Services 3.b FFS Variable Driven 2.6% of actual $33,068
Depts #1700 Charge allocation spending
for department
expense
3.c Project Expense Projects $205,879
Charges and Direct
Charges &
Seaport Project Direct Charge
Management Markup Exp
Dept #6260 3.c FFS Variable Driven 49.2% of actual $306,012
Charge allocation spending
for department
expense
1 Method Options: Fixed, Project Charges, Fee for Service/Variable. Costs associated with support services will be
charged to the Alliance as follows:
Fixed allocation Charged as a fixed allocated percentage or formula that will be applied monthly to
the actual expenditures.
Project Charges Charged to specific projects based on current procedures.
Fee for Service/Variable Charges will be tracked and charged based on level of use monthly at rates
agreed to when need for service is determined.
2 Preliminary budget amount subject to final budget approval.
ILA for Support Services By and Between EX06-2
Port of Seattle and The Northwest Seaport Alliance
EXHIBIT POS - 06 - Service Directive:
Capital Development Support Services
Amounts identified in this table reflect Operating Budget only. Capital Budget spending is
detailed in the Capital Budget section of the 2020 Budget and Business Plan and Plan of
Finance.
5) Scope of Services to be provided by The NWSA to POS
a) None.
6) Cost for Service and Charge Methodology NWSA to POS
a) None.
7) Service Level Expectations:
a) Will provide any necessary services to the NWSA.
b) Performance Measures and Metrics:
This section outlines the performance measures and metrics upon which service
under this SLA will be assessed. Shared Service Centers and Customers will
negotiate the performance metric, frequency, customer and provider service
responsibilities associated with each performance measure.
Measurements of the Port of Seattle activities are critical to improving services
and are the basis for cost recovery for services provided. The Port of Seattle and
The Northwest Seaport Alliance have identified activities critical to meeting The
NWSA's business requirements and have agreed upon how these activities will be
assessed.
Service Area Type of Performance Measure (SMART - Target
Measure3 Specific, Measurable, Achievable,
Relevant, Time Bound)
Conformance with Management Projects appropriately authorized and 0 Deficiencies
appropriate and work completed in accordance with reported on the
applicable policies appropriate policies and procedures Compliance Report
and procedures
3 Type of Measure Options:
- Time Based measure is time bound duration, frequency, by a specific date, etc
- Management measure dealing with or controlling issues, communications, or staff
- Accuracy measure to have a specified level of accuracy to be measurable
- Other measure that doesn't fit into category above
ILA for Support Services By and Between EX06-3
Port of Seattle and The Northwest Seaport Alliance
EXHIBIT POS - 06 - Service Directive:
Capital Development Support Services
Scope Accuracy Project definitions, as defined in the basis Properly
of design or 30% design documents, are documented
accurate and complete
Budget Accuracy Projects are completed within authorized Project spending
amounts does not exceed
current
authorization
Schedule Accuracy Work is delivered on time Schedules are
developed and
agreed to by all
parties
8) Primary Contacts:
a) NWSA Dakota Chamberlain
b) POS
I. Engineering Tina Soike
II. Project Management Anne Porter
III. Port Construction Services Dwight Rives
It is expected that the identified contact people will communicate frequently, to coordinate
the work, to confirm that services are being provided in a manner that meets service level
expectations, and to evaluate monthly financial performance of actual vs. projected
spending.
ILA for Support Services By and Between EX06-4
Port of Seattle and The Northwest Seaport Alliance
EXHIBIT POS 07A - Service Directive:
Port of Seattle Police Support Services
EXHIBIT POS 07A
Service Directive for Port of Seattle Police Support Services
by and between
Port of Seattle and The Northwest Seaport Alliance
This document is an Exhibit to the Inter-Local Agreement for Support Services By and Between
the Port of Seattle (POS) and The Northwest Seaport Alliance (NWSA).
1) Purpose:
The purpose of this exhibit is to identify the services provided by the Port of Seattle with
regard to Support Services listed above for The Northwest Seaport Alliance. This exhibit
defines the mutually agreed upon scope of services, cost for services, charge methodology,
and service level expectations to include performance measures and monitoring. Refer to
the governing Inter-Local Agreement for terms under which these services are provided.
2) Time period:
This agreement is for calendar year 2020.
3) Scope of Services to be provided by POS to The NWSA
a) Port of Seattle Police
i) The NWSA will contract with POS Port Police for services at NWSA-licensed
properties in King County, which include:
(1) Terminal 5
(2) Terminal 10
(3) Terminal 18
(4) Terminal 46
(5) Terminal 30
(6) Terminal 25
(7) Terminal 103
(8) Terminal 104
(9) Terminal 106
(10) Terminal 107
(11) Terminal 108
(12) Terminal 115
ii) Services include, but are not limited to:
(1) General Patrol
(2) Traffic Management
ILA for Support Services By and Between EX07A-1
Port of Seattle and The Northwest Seaport Alliance
EXHIBIT POS 07A - Service Directive:
Port of Seattle Police Support Services
(3) Incident Response
(4) Crowd Management
(5) Community Participation
(6) CVE inspections
(7) Itinerant trespassing
4) Cost for Service and Charge Methodology POS to The NWSA:
Service Area Service Method of Basis for Charge Hourly 2020 Budgeted Amount2
and Item Charges1 Rate, Fixed
Department # (from list Percentage
(Acct if above) or Formula
appropriate) & Dept
Police 3.a Fixed The overall 3.9% of $1,211,954
Dept #4300 Allocation was actual
based on hours spending
assigned to
particular units.
Hours are
provided from the
Police scheduling
system from July
1, 2018 through
June 30 2019.
Breakdown of
allocation to
Maritime units
was determined
from calls for
service to specific
properties.
1 Method Options: Fixed, Project Charges, Fee for Service/Variable. Costs associated with support services will be
charged to the Alliance as follows:
Fixed allocation Charged as a fixed allocated percentage or formula that will be applied monthly to
the actual expenditures.
Project Charges Charged to specific projects based on current procedures.
Fee for Service/Variable Charges will be tracked and charged based on level of use monthly at rates
agreed to when need for service is determined.
2 Preliminary budget amount subject to final budget approval.
ILA for Support Services By and Between EX07A-2
Port of Seattle and The Northwest Seaport Alliance
EXHIBIT POS 07A - Service Directive:
Port of Seattle Police Support Services
5) Scope of Services to be provided by The NWSA to POS
a) None.
6) Cost for Service and Charge Methodology NWSA to POS
a) None.
7) Service Level Expectations:
a) Port of Seattle Police will provide any necessary services to the NWSA.
b) Performance Measures and Metrics:
This section outlines the performance measures and metrics upon which service
under this SLA will be assessed. Shared Service Centers and Customers will
negotiate the performance metric, frequency, customer and provider service
responsibilities associated with each performance measure.
Measurements of the Port of Seattle activities are critical to improving services
and are the basis for cost recovery for services provided. The Port of Seattle and
The Northwest Seaport Alliance have identified activities critical to meeting The
NWSA's business requirements and have agreed upon how these activities will be
assessed.
Service Area Type of Performance Measure (SMART - Target
Measure3 Specific, Measurable, Achievable,
Relevant, Time Bound)
General Patrol Time Based Daily frequency 3x / day
Traffic mgmt Management On Call Until trucks clear
Incident response Management On Call Until resolved
Crowd Mgmt Management On Call Until resolved
Community mtg Management On Call Attend
participation
CVE inspections Management Level 2 inspection 5 trucks per
month
3 Type of Measure Options:
- Time Based measure is time bound duration, frequency, by a specific date, etc
- Management measure dealing with or controlling issues, communications, or staff
- Accuracy measure to have a specified level of accuracy to be measurable
- Other measure that doesn't fit into category above
ILA for Support Services By and Between EX07A-3
Port of Seattle and The Northwest Seaport Alliance
EXHIBIT POS 07A - Service Directive:
Port of Seattle Police Support Services
Itinerant Time Based Contact and referral to City Within 24 hours
intervention
8) Primary Contacts:
a) NWSA Dustin Stoker
b) POS Rod Covey, Michael Villa, Mark Thomas
It is expected that the identified contact people will communicate frequently, to coordinate
the work, to confirm that services are being provided in a manner that meets service level
expectations, and to evaluate monthly financial performance of actual vs. projected
spending.
ILA for Support Services By and Between EX07A-4
Port of Seattle and The Northwest Seaport Alliance
EXHIBIT 7B - Service Directive:
Security Support Services
EXHIBIT 7B
Service Directive:
Security Support Services
This document is an Exhibit to the Inter-Local Agreement for Support Services By and Between
the Port of Seattle (POS) and The Northwest Seaport Alliance (NWSA) for Calendar Year 2020.
The NWSA and POS have agreed to provide support services to one another as defined in Service
Directive exhibits. Each Service Directive exhibit defines the scope of services, cost for services,
charge methodology, and service level expectations for each service area to be provided. Refer
to the governing Inter-Local Agreement for terms under which these services are provided.
Time period:
This agreement is for calendar year 2020.
Scope of Services and Costs for Service:
Security Support Services to be provided by POS to The NWSA include the following:
1. POS will manage contract security services as needed at NWSA-licensed properties in
King County. Those contract security charges will be billed to NWSA.
2. Maintain compliance with the Maritime Transportation Security Act (MTSA) at all
properties.
3. Maintain security personnel services for properties to provide for the protection of
the asset from theft, vandalism and other criminal activities.
4. Maintain security personnel services and U.S. Coast Guard required Facility Security
Plan (FSP) for properties to maintain compliance with MTSA and applicable laws,
regulations, policies and procedures.
5. Provide emergency management services to ensure continuity of operations,
mitigation of hazards and coordinated responses to planned and unplanned
emergent/emergency events.
6. Maintain liaison with Federal, State, County, City and other governmental and law
enforcement agencies for legal/regulatory compliance and emergency management,
to include act as representative for Maritime Security Committees.
7. Maintain the ability of the facilities to communicate effectively on the Port of Seattle
800 MHz Radio System through radios provide by the Port of Seattle and operated
through a Memorandum of Agreement with the tenants as part of the emergency
management and security program.
ILA for Support Services By and Between 1
Port of Seattle and The Northwest Seaport Alliance
EXHIBIT 7B - Service Directive:
Security Support Services
8. Coordinate drills and exercises of security plans and emergency management
activities with all Port of Seattle Maritime Properties and the appropriate federal,
state and local authorities in order to maintain regulatory/legal requirements and
operational readiness.
9. Represent the Port of Seattle and all Maritime properties and activities at the U.S.
Coast Guard Area Maritime Security Committee.
10. Represent Washington State Public Ports on the Puget Sound Harbor Safety
Committee.
11. Where appropriate, maintain Port of Seattle access control program and
infrastructure for access to facilities in compliance with U.S. Coast Guard regulations.
12. Where appropriate, maintain Port of Seattle video surveillance program and
infrastructure for video surveillance of Port of Seattle properties.
13. Maintain Port of Seattle 24 hour a day, 7 day a week Duty Officer response telephone
number for security and emergencies (206) 787-3688
14. Where appropriate, provide safety, security and emergency management training for
Port of Seattle personnel, contractors, vendors and tenants.
15. Where appropriate, maintain the Port of Seattle TWIC program for maritime facilities.
ILA for Support Services By and Between 2
Port of Seattle and The Northwest Seaport Alliance
EXHIBIT 7B - Service Directive:
Security Support Services
Cost for Service and Charge Methodology POS to The NWSA:
Service Area Method Basis for Charge Hourly 2020
of Rate, Fixed Budgeted
Charges1 Percentage Amount2
or Formula
Contract Direct Budget/Actual Budgeted/ $614,338
Security Charges expenditures for contract Actual
Services security at NWSA-licensed spending
Dept# 6910 properties.
Contract Security Services to be provided by The NWSA to POS include the following:
1. Contract security guard services at Terminal 46 to provide for perimeter security,
deterrence of theft, vandalism, criminal activity in the preservation of the value of the
asset, and compliance with USCG MTSA requirements.
2. Contract security guard services at other NWSA facilities not occupied by a tenant to
prevent theft, vandalism and criminal activity in the preservation of the value of the asset,
and compliance with USCG MTSA requirements as applicable.
Primary Contacts:
NWSA Dustin Stoker
POS Russ Read
It is expected that the identified contact people will communicate frequently, to coordinate the
work, to confirm that services are being provided in a manner that meets service level
expectations, and to evaluate monthly financial performance of actual vs. projected spending.
Service Level Expectations:
Monthly billing statements for security personnel to be provided by the Port of Seattle
Maritime Security program to the NWSA for services provided.
1 Method Options: Fixed, Project Charges, Fee for Service/Variable. Costs associated with support services will be
charged to the Alliance as follows:
Fixed allocation Charged as a fixed allocated percentage or formula that will be applied monthly to
the actual expenditures.
Project Charges Charged to specific projects based on current procedures.
Fee for Service/Variable Charges will be tracked and charged based on level of use monthly at rates
agreed to when need for service is determined.
2 Preliminary budget amount subject to final budget approval.
ILA for Support Services By and Between 3
Port of Seattle and The Northwest Seaport Alliance
EXHIBIT 7B - Service Directive:
Security Support Services
The Port of Seattle provides 24 hour a day, 7 days a week security and emergency
response via the Maritime Duty Officer telephone number (206) 787-3688.
Other service level expectations to be determined as needed.
ILA for Support Services By and Between 4
Port of Seattle and The Northwest Seaport Alliance
EXHIBIT POS - 08 - Service Directive:
Marine Maintenance Support Services
EXHIBIT POS - 08
Service Directive for Marine Maintenance Support Services
by and between
Port of Seattle and The Northwest Seaport Alliance
This document is an Exhibit to the Inter-Local Agreement for Support Services By and Between
the Port of Seattle (POS) and The Northwest Seaport Alliance (NWSA).
1) Purpose:
The purpose of this exhibit is to identify the services provided by the Port of Seattle with
regard to Support Services listed above for The Northwest Seaport Alliance. This exhibit
defines the mutually agreed upon scope of services, cost for services, charge methodology,
and service level expectations to include performance measures and monitoring. Refer to
the governing Inter-Local Agreement for terms under which these services are provided.
2) Time period:
This agreement is for calendar year 2020.
3) Scope of Services to be provided by POS to The NWSA
a) Marine Maintenance
i) The NWSA will contract with POS Marine Maintenance for facility maintenance
services at NWSA license properties in King County.
ii) Other to be determined.
ILA for Support Services By and Between EX08-1
Port of Seattle and The Northwest Seaport Alliance
EXHIBIT POS - 08 - Service Directive:
Marine Maintenance Support Services
4) Cost for Service and Charge Methodology POS to The NWSA:
Service Area Service Method of Basis for Charge Hourly Rate, 2020 Budgeted
and Item Charges1 Fixed Amount2
Department # (from list Percentage
(Acct if above) or Formula &
appropriate) Dept
Marine 3.a Project Project and other work as $1,294,218
Maintenance Charges budgeted in 2020 Total direct
Dept #6280 Operating Budget. Actual charge budget
charges will be for actual NWSA subclasses
projects and work
performed.
Marine 3.a Overhead To be based on pro-rata 10.1% $1,418,838
Maintenance not direct share of cost of total Total allocations
Dept #6280 charged projects and other work Maintenance and
through performed for NWSA, Parks subclasses
overhead Maritime Division and
(burden) Economic Development
rate Division.
Mitigation 3.a Project Project and other work as $54,514
Parks Charges budgeted in 2020 Total direct
Dept #6114 Operating Budget. Actual charge budget
charges will be for actual for Mitigation
projects and work Parks subclass
performed.
5) Scope of Services to be provided by The NWSA to POS
a) None.
6) Cost for Service and Charge Methodology The NWSA to POS
a) None.
1 Method Options: Fixed, Project Charges, Fee for Service/Variable. Costs associated with support services will be
charged to the Alliance as follows:
Fixed allocation Charged as a fixed allocated percentage or formula that will be applied monthly to
the actual expenditures.
Project Charges Charged to specific projects based on current procedures.
Fee for Service/Variable Charges will be tracked and charged based on level of use monthly at rates
agreed to when need for service is determined.
2 Preliminary budget amount subject to final budget approval.
ILA for Support Services By and Between EX08-2
Port of Seattle and The Northwest Seaport Alliance
EXHIBIT POS - 08 - Service Directive:
Marine Maintenance Support Services
7) Service Level Expectations:
a) To be determined
b) Performance Measures and Metrics:
This section outlines the performance measures and metrics upon which
service under this SLA will be assessed. Shared Service Centers and
Customers will negotiate the performance metric, frequency, customer and
provider service responsibilities associated with each performance measure.
Measurements of the Port of Seattle activities are critical to improving
services and are the basis for cost recovery for services provided. The Port of
Seattle and The Northwest Seaport Alliance have identified activities critical
to meeting The NWSA's business requirements and have agreed upon how
these activities will be assessed.
Service Area Type of Performance Measure (SMART - Target
Measure3 Specific, Measurable, Achievable,
Relevant, Time Bound)
8) Primary Contacts:
a) NWSA Dustin Stoker
b) POS Skip Himes
It is expected that the identified contact people will communicate frequently, to coordinate
the work, to confirm that services are being provided in a manner that meets service level
expectations, and to evaluate monthly financial performance of actual vs. projected
spending.
3 Type of Measure Options:
- Time Based measure is time bound duration, frequency, by a specific date, etc
- Management measure dealing with or controlling issues, communications, or staff
- Accuracy measure to have a specified level of accuracy to be measurable
- Other measure that doesn't fit into category above
ILA for Support Services By and Between EX08-3
Port of Seattle and The Northwest Seaport Alliance
EXHIBIT POS - 09 - Service Directive:
Central Procurement Office Support Services
EXHIBIT POS - 09
Service Directive for Central Procurement Office Support Services
by and between
Port of Seattle and The Northwest Seaport Alliance
This document is an Exhibit to the Inter-Local Agreement for Support Services By and Between
the Port of Seattle (POS) and The Northwest Seaport Alliance (NWSA).
1) Purpose:
The purpose of this exhibit is to identify the services provided by the Port of Seattle with
regard to Support Services listed above for The Northwest Seaport Alliance. This exhibit
defines the mutually agreed upon scope of services, cost for services, charge methodology,
and service level expectations to include performance measures and monitoring. Refer to
the governing Inter-Local Agreement for terms under which these services are provided.
2) Time period:
This agreement is for calendar year 2020.
3) Scope of Services to be provided by POS to The NWSA
a) Central Procurement
i) Provide procurement services associated with NWSA projects in King County
ii) Provide procurement services as necessary to support NWSA staff working from POS
offices.
ILA for Support Services By and Between EX09-1
Port of Seattle and The Northwest Seaport Alliance
EXHIBIT POS - 09 - Service Directive:
Central Procurement Office Support Services
4) Cost for Service and Charge Methodology POS to The NWSA:
Service Area and Service Method of Basis for Charge Hourly Rate, 2020
Department # Item Charges1 Fixed Budgeted
(Acct if appropriate) (from list Percentage Amount2
above) or Formula
CPO Construction 3.a Project Use Project Costing 2.3% of $1,589
(purchasing/consulting Charge/Fixed Charge first. The vast actual
if related to projects) amount of our work is spending
Dept# 1680 Capital with some (for fixed
Expense. method)
Central Procurement 3.a Fixed Charge based on the 2.3% of $147,369
Office standard allocation. actual
Dept# 9205 spending
5) Scope of Services to be provided by The NWSA to POS
a) None.
6) Cost for Service and Charge Methodology NWSA to POS
a) None.
7) Service Level Expectations:
a) Service will be provided as needed where POS Central Procurement Office can aid and
assist Alliance efforts through direct procurement, allowing use of POS contracts or
working collectively on mutual procurement needs.
b) Performance Measures and Metrics:
This section outlines the performance measures and metrics upon which service
under this SLA will be assessed. Shared Service Centers and Customers will
negotiate the performance metric, frequency, customer and provider service
responsibilities associated with each performance measure.
1 Method Options: Fixed, Project Charges, Fee for Service/Variable. Costs associated with support services will be
charged to the Alliance as follows:
Fixed allocation Charged as a fixed allocated percentage or formula that will be applied monthly to
the actual expenditures.
Project Charges Charged to specific projects based on current procedures.
Fee for Service/Variable Charges will be tracked and charged based on level of use monthly at rates
agreed to when need for service is determined.
2 Preliminary budget amount subject to final budget approval.
ILA for Support Services By and Between EX09-2
Port of Seattle and The Northwest Seaport Alliance
EXHIBIT POS - 09 - Service Directive:
Central Procurement Office Support Services
Measurements of the Port of Seattle activities are critical to improving services
and are the basis for cost recovery for services provided. The Port of Seattle and
The Northwest Seaport Alliance have identified activities critical to meeting The
NWSA's business requirements and have agreed upon how these activities will be
assessed.
Service Area Type of Performance Measure (SMART - Target
Measure3 Specific, Measurable, Achievable,
Relevant, Time Bound)
8) Primary Contacts:
a) NWSA Erin Galeno/Mark Little
b) POS Nora Huey
It is expected that the identified contact people will communicate frequently, to coordinate
the work, to confirm that services are being provided in a manner that meets service level
expectations, and to evaluate monthly financial performance of actual vs. projected
spending.
3 Type of Measure Options:
- Time Based measure is time bound duration, frequency, by a specific date, etc
- Management measure dealing with or controlling issues, communications, or staff
- Accuracy measure to have a specified level of accuracy to be measurable
- Other measure that doesn't fit into category above
ILA for Support Services By and Between EX09-3
Port of Seattle and The Northwest Seaport Alliance
EXHIBIT POS - 10 - Service Directive:
Managing Member/Commission & Executive Support Services
EXHIBIT POS - 10
Service Directive for Managing Member/Commission & Executive Support Services
by and between
Port of Seattle and The Northwest Seaport Alliance
This document is an Exhibit to the Inter-Local Agreement for Support Services By and Between
the Port of Seattle (POS) and The Northwest Seaport Alliance (NWSA).
1) Purpose:
The purpose of this exhibit is to identify the services provided by the Port of Seattle with
regard to Support Services listed above for The Northwest Seaport Alliance. This exhibit
defines the mutually agreed upon scope of services, cost for services, charge methodology,
and service level expectations to include performance measures and monitoring. Refer to
the governing Inter-Local Agreement for terms under which these services are provided.
2) Time period:
This agreement is for calendar year 2020.
3) Scope of Services to be provided by POS to The NWSA
a) Managing Member/Commission & Executive Support
i) POS executive and Commission staff will coordinate closely with NWSA staff to
provide support for NWSA Managing Member meeting coordination.
ii) POS executive and Commission staff will coordinate closely with NWSA staff to
provide weekly support for issues management, scheduling, travel arrangements and
production of briefings, outreach materials, event support, document signatures and
other emergent activities as necessary.
ILA for Support Services By and Between EX10-1
Port of Seattle and The Northwest Seaport Alliance
EXHIBIT POS - 10 - Service Directive:
Managing Member/Commission & Executive Support Services
4) Cost for Service and Charge Methodology POS to The NWSA:
Service Area Service Method of Basis for Charge Hourly Rate, 2020 Budgeted
and Item Charges1 Fixed Amount2
Department (from list Percentage
(Acct if above) or Formula
appropriate)
Commission 3.a Fixed Charge based on the 2.1% of actual $51,226
Office standard allocation. spending
Dept #1200
Executive 3.a Fixed Charge based on the 2.2% of actual $50,406
Office standard allocation spending
Dept #1100 (after direct charges to
the POS operating
divisions).
5) Scope of Services to be provided by The NWSA to POS
a) None.
6) Cost for Service and Charge Methodology NWSA to POS
a) None.
7) Service Level Expectations:
a) Will provide any necessary services to the NWSA.
b) Performance Measures and Metrics:
This section outlines the performance measures and metrics upon which service
under this SLA will be assessed. Shared Service Centers and Customers will
negotiate the performance metric, frequency, customer and provider service
responsibilities associated with each performance measure.
1 Method Options: Fixed, Project Charges, Fee for Service/Variable. Costs associated with support services will be
charged to the Alliance as follows:
Fixed allocation Charged as a fixed allocated percentage or formula that will be applied monthly to
the actual expenditures.
Project Charges Charged to specific projects based on current procedures.
Fee for Service/Variable Charges will be tracked and charged based on level of use monthly at rates
agreed to when need for service is determined.
2 Preliminary budget amount subject to final budget approval.
ILA for Support Services By and Between EX10-2
Port of Seattle and The Northwest Seaport Alliance
EXHIBIT POS - 10 - Service Directive:
Managing Member/Commission & Executive Support Services
Measurements of the Port of Seattle activities are critical to improving services
and are the basis for cost recovery for services provided. The Port of Seattle and
The Northwest Seaport Alliance have identified activities critical to meeting The
NWSA's business requirements and have agreed upon how these activities will be
assessed.
Service Area Type of Performance Measure (SMART - Target
Measure3 Specific, Measurable, Achievable,
Relevant, Time Bound)
Managing Member Other Managing Member administrative Weekly
& Executive support such as calendaring, briefings, coordination
Support materials dissemination, travel, policy
and media coordination.
Managing Member Other Managing Member shall meet at least At least Quarterly
Meeting quarterly and may hold executive
Frequency sessions to oversee the business of the
PDA, set policy and strategic direction
for the NWSA.
Managing Member Other Managing Member will carry out the 100% compliance
Compliance provisions of the PDA in RCW 53.08
and RCW 42.30.
Managing Member Other Three or more commissioners from 100% of MM
Meeting each homeport present at Managing Meetings
Attendance Member meetings.
8) Primary Contacts:
a) NWSA Kurt Beckett
b) POS Mike Merritt
3 Type of Measure Options:
- Time Based measure is time bound duration, frequency, by a specific date, etc
- Management measure dealing with or controlling issues, communications, or staff
- Accuracy measure to have a specified level of accuracy to be measurable
- Other measure that doesn't fit into category above
ILA for Support Services By and Between EX10-3
Port of Seattle and The Northwest Seaport Alliance
EXHIBIT POS - 10 - Service Directive:
Managing Member/Commission & Executive Support Services
It is expected that the identified contact people will communicate frequently, to coordinate
the work, to confirm that services are being provided in a manner that meets service level
expectations, and to evaluate monthly financial performance of actual vs. projected
spending.
ILA for Support Services By and Between EX10-4
Port of Seattle and The Northwest Seaport Alliance
EXHIBIT POS - 11 - Service Directive:
Pier 69 Facilities Management Support Services
EXHIBIT POS - 11
Service Directive for Pier 69 Facilities Management Support Services
by and between
Port of Seattle and The Northwest Seaport Alliance
This document is an Exhibit to the Inter-Local Agreement for Support Services By and Between
the Port of Seattle (POS) and The Northwest Seaport Alliance (NWSA).
1) Purpose:
The purpose of this exhibit is to identify the services provided by the Port of Seattle with
regard to Support Services listed above for The Northwest Seaport Alliance. This exhibit
defines the mutually agreed upon scope of services, cost for services, charge methodology,
and service level expectations to include performance measures and monitoring. Refer to
the governing Inter-Local Agreement for terms under which these services are provided.
2) Time period:
This agreement is for calendar year 2020.
3) Scope of Services to be provided by POS to The NWSA
a) Pier 69 Facilities Management
i) POS will provide the NWSA with the following fully serviced office space for the NWSA
employees housed at Pier 69:
(1) Three (3) enclosed window offices totaling 486 s/f
(2) Eight (8) standard workstations totaling 600 s/f
ii) POS will provide fully serviced office space, conference space and common use space
for those POS service groups housed at Pier 69 that provide services to NWSA.
iii) POS will provide the NWSA with use of the commission chambers, conference center,
and common use space at Pier 69.
iv) POS will provide NWSA employees housed at Pier 69 with access to the motor pool
fleet.
v) POS will provide NWSA employees housed at Pier 69 with parking access at the Bell
Street Garage.
ILA for Support Services By and Between EX11-1
Port of Seattle and The Northwest Seaport Alliance
EXHIBIT POS - 11 - Service Directive:
Pier 69 Facilities Management Support Services
4) Cost for Service and Charge Methodology POS to The NWSA:
Service Area Service Method of Basis for Charge Hourly 2020 Budgeted Amount2
and Item Charges1 Rate, Fixed
Department # (from list Percentage
(Acct if above) or Formula
appropriate)
Pier 69 3.a Fixed Percentage of 5.6% of $94,842
Facilities office space actual
Management charges based on spending
Dept #2510 % of overall square
feet occupied by
NWSA staff
housed at POS plus
allocation, based
on corporate
allocations for
some larger
departments, and
default corporate
allocations for
others, of office
space occupied by
Corporate and
CDD groups.
5) Scope of Services to be provided by The NWSA to POS
a) None.
6) Cost for Service and Charge Methodology NWSA to POS
a) None.
1 Method Options: Fixed, Project Charges, Fee for Service/Variable. Costs associated with support services will be
charged to the Alliance as follows:
Fixed allocation Charged as a fixed allocated percentage or formula that will be applied monthly to
the actual expenditures.
Project Charges Charged to specific projects based on current procedures.
Fee for Service/Variable Charges will be tracked and charged based on level of use monthly at rates
agreed to when need for service is determined.
2 Preliminary budget amount subject to final budget approval.
ILA for Support Services By and Between EX11-2
Port of Seattle and The Northwest Seaport Alliance
EXHIBIT POS - 11 - Service Directive:
Pier 69 Facilities Management Support Services
7) Service Level Expectations:
a) Pier 69 Facilities Management will provide NWSA with the same high level of service it
provides to the POS.
b) POS employees and NWSA employees housed at Pier 69 will be subject to the same
policies and procedures with respect to requesting and receiving facility management
services.
c) Performance Measures and Metrics:
This section outlines the performance measures and metrics upon which service
under this SLA will be assessed. Shared Service Centers and Customers will
negotiate the performance metric, frequency, customer and provider service
responsibilities associated with each performance measure.
Measurements of the Port of Seattle activities are critical to improving services
and are the basis for cost recovery for services provided. The Port of Seattle and
The Northwest Seaport Alliance have identified activities critical to meeting The
NWSA's business requirements and have agreed upon how these activities will be
assessed.
Service Area Type of Performance Measure (SMART - Target
Measure3 Specific, Measurable, Achievable,
Relevant, Time Bound)
8) Primary Contacts:
a) NWSA Erin Galeno
b) POS Nick Milos
It is expected that the identified contact people will communicate frequently, to coordinate
the work, to confirm that services are being provided in a manner that meets service level
expectations, and to evaluate monthly financial performance of actual vs. projected
spending.
3 Type of Measure Options:
- Time Based measure is time bound duration, frequency, by a specific date, etc
- Management measure dealing with or controlling issues, communications, or staff
- Accuracy measure to have a specified level of accuracy to be measurable
- Other measure that doesn't fit into category above
ILA for Support Services By and Between EX11-3
Port of Seattle and The Northwest Seaport Alliance
EXHIBIT POS - 12 - Service Directive:
Environmental Services & Planning Support Services
EXHIBIT POS - 12
Service Directive for Environmental Services & Planning Support Services
by and between
Port of Seattle and The Northwest Seaport Alliance
This document is an Exhibit to the Inter-Local Agreement for Support Services By and Between
the Port of Seattle (POS) and The Northwest Seaport Alliance (NWSA).
1) Purpose:
The purpose of this exhibit is to identify the services provided by the Port of Seattle Maritime
Environment and Sustainability with regard to Support Services listed in the title for The
Northwest Seaport Alliance. This exhibit defines the mutually agreed upon scope of services,
cost for services, charge methodology, and service level. Refer to the governing Inter-Local
Agreement for terms under which these services are provided.
2) Time period:
This agreement is for calendar year 2020.
3) Scope of Services to be provided by POS to The NWSA
a) Environmental Services Administration
i) Overall administration of environmental and planning programs that support
coordination with and delivery of services to NWSA.
b) Environment, Planning & Sustainability Services
i) POS has common interest in meeting POS and NWSA environmental goals established
by the individual ports and the commonly managed properties under the NWSA.
NWSA, POT & POS staff agree to coordinate closely on regional programs, sharing
data, strategy development, and alignment of programs. Time spent on these
programs are staffed and paid for by each organization, although collaboration and
coordination of tasks will be required and cost sharing may be agreed to. Programs of
common coordination include but not limited to:
(1) Northwest Ports Clean Air Strategy update
(2) Emissions accounting
(3) Awards programs including POS Environmental Excellence Awards and NWSA North
Star Awards
(4) Southern Resident Killer Whale (SRKW) Orca Recovery efforts
(5) Water Quality Regulations
(6)
If individual ports or NWSA requires additional time spent on project led actions for
ILA for Support Services By and Between EX12-2
Port of Seattle and The Northwest Seaport Alliance
EXHIBIT POS - 12 - Service Directive:
Environmental Services & Planning Support Services
work outside of the common strategy development and beyond requirements of
individual port, actual costs (based on analysis of work activities, staff and consultant
contracting time) will be applied to the project with approvals by the project lead.
ii) POS staff will provide hazardous material cleanup response, hazardous material
cleanup, illicit discharge response and management of hazardous material disposal on
NWSA projects if requested.
iii) POS staff will provide The NWSA with project delivery of environmental services for
NWSA capital projects in the NWSA North Harbor. Services include planning,
permitting, SEPA/NEPA, environmental remediation and habitat mitigation. Project
costs associated with permit fees, staff time, and outside services required for permit
acquisition will be charged to the project.
iv) POS staff will support NWSA on an as-needed basis, including land use planning,
project-related planning. Land use planning will include feasibility studies,
development proposals, city regulatory or policy changes, as it applies to the area in
and around NWSA managed properties. POS staff will provide the following as it
relates to this work:
1) Be a conduit for NWSA with the Seattle Office of Planning and Community
Development (OPCD)
2) Maintain working knowledge of Seattle Department of Construction and
Inspection (SDCI) procedures as they may relate to NWSA projects
3) Maintain working knowledge of King County land use planning activities and
initiatives.
4) Maintain general awareness of projects and outreach efforts of
neighborhoods that surround NWSA properties
5) Maintain an understanding of NWSA goals and primary drivers, using this
information as appropriate during NWSA related meetings and
communications.
6) Have regular conversation with the NWSA Senior Planning Manager. If NWSA
requires additional resources to deliver a specific project, study or analysis
requiring outside services, the actual costs (based on analysis of work
activities, staff and consultant services) will be negotiated and paid for
separately.
ILA for Support Services By and Between EX12-3
Port of Seattle and The Northwest Seaport Alliance
EXHIBIT POS - 12 - Service Directive:
Environmental Services & Planning Support Services
4) Cost for Service and Charge Methodology POS to The NWSA:
Service Area Service Method of Basis for Charge Hourly 2020 Budgeted
and Item Charges1 Rate, Fixed Amount2
Department (from SD Percentage
(Acct if title) or Formula
appropriate)
Environmental 3.a.i Fixed Charge based on 2.3% of the $17,309
Services Admin the standard Admin
Dept #2710 allocation. budget
Environmental 3.b.i- Fixed Percentage of POS 10.8% of $342,731
Services iii and Environmental & actual /
Programs Project Planning budgeted
Dept #1350 charges department spending
Budget/Actual
costs based on
analysis of work
activities as
determined in
connection with
development of
2020 Operating
Budget. includes
staff and
contracting time
for Outside
Service for
hazardous
materials, air and
spill response and
Planning Land 3.b.iv Fixed Percentage of POS 12.3% of $28,609
Use Support Planning actual /
Dept #6250 department budgeted
Budget/Actual spending
costs based on
1 Method Options: Fixed, Project Charges, Fee for Service/Variable. Costs associated with support services will be
charged to the Alliance as follows:
Fixed allocation Charged as a fixed allocated percentage or formula that will be applied monthly to
the actual expenditures.
Project Charges Charged to specific projects based on current procedures.
Fee for Service/Variable Charges will be tracked and charged based on level of use monthly at rates
agreed to when need for service is determined.
2 Preliminary budget amount subject to final budget approval.
ILA for Support Services By and Between EX12-4
Port of Seattle and The Northwest Seaport Alliance
EXHIBIT POS - 12 - Service Directive:
Environmental Services & Planning Support Services
analysis of work
activities as
determined in
connection with
development of
2020 Operating
Budget.
5) Scope of Services to be provided by The NWSA to POS
a) It is anticipated that the following support will be provided by the NWSA
environmental team:
i) NWSA has common interest in meeting POS and NWSA environmental goals
established by the individual ports and the commonly managed properties
under the NWSA. NWSA, POT & POS staff agree to coordinate closely on
regional programs, sharing data, strategy development, and alignment of
programs. Time spent on these programs are staffed and paid for by each
organization, although collaboration and coordination of tasks will be required
and cost sharing may be agreed to. Programs of common coordination include,
but are not limited to:
Northwest Ports Clean Air Strategy update
Emissions accounting
Awards programs including POS Environmental Excellence Awards
and NWSA North Star Awards
SRKW Orca Recovery efforts
Water Quality Regulations
State and regional land use and transportation coordination
If individual ports or NWSA requires additional time spent on project led
actions for work outside of the common strategy development and beyond
requirements of individual port, actual costs (based on analysis of work
activities, staff and consultant contracting time) will be applied to the project
with approvals by the project lead.
6) Cost for Service and Charge Methodology The NWSA to POS
Service Area Service Method of Basis for Charge Hourly Rate, 2020
and Item Charges Fixed Budgeted
Department (fromSD Percentage or Amount
(Acct if title) Formula
appropriate)
ILA for Support Services By and Between EX12-5
Port of Seattle and The Northwest Seaport Alliance
EXHIBIT POS - 12 - Service Directive:
Environmental Services & Planning Support Services
Environmental 5.a.i As mutually agreed to per Based on Undetermined
text current billable as needed
rate basis
7) Partnership Expectations:
a) POS and NWSA agree to:
i) work cooperatively to share information
ii) communicate on a regular basis via phone and meetings to keep each other
appraised of issues of mutual interest
iii) Jointly decide level of engagement and participation
iv) respond to each other's requests in a timely manner
v) raise any concerns or issues in a timely manner and work cooperatively to resolve
8) Primary Contacts:
a) NWSA Kurt Beckett (Secondary: Jason Jordan, Deanna Seaman, Deirdre Wilson)
b) POS Sandra Kilroy, Joseph Gellings, Paul Meyer, Jane Dewell, Mike DeSota
It is expected that the identified contact people will communicate frequently to
coordinate the work, to confirm that services are provided, and to evaluate financial
performance.
ILA for Support Services By and Between EX12-6
Port of Seattle and The Northwest Seaport Alliance
EXHIBIT POS - 13 - Service Directive:
Tribal Coordination Support Services
EXHIBIT POS - 13
Service Directive for Tribal Coordination Support Services
by and between
Port of Seattle and The Northwest Seaport Alliance
This document is an Exhibit to the Inter-Local Agreement for Support Services By and Between
the Port of Seattle (POS) and The Northwest Seaport Alliance (NWSA).
1) Purpose:
The purpose of this exhibit is to identify the services provided by the Port of Seattle with
regard to Support Services listed above for The Northwest Seaport Alliance. This exhibit
defines the mutually agreed upon scope of services, cost for services, charge methodology,
and service level expectations to include performance measures and monitoring. Refer to
the governing Inter-Local Agreement for terms under which these services are provided.
2) Time period:
This agreement is for calendar year 2020.
3) Scope of Services to be provided by POS to The NWSA
a) Tribal Coordination
i) POS and NWSA staff will coordinate closely on tribal coordination, permits and
negotiations affecting marine cargo projects.
ii) POS staff will provide administrative services in connection with Tribal Coordination
activities to The NWSA.
iii) Other to be determined.
ILA for Support Services By and Between EX13-1
Port of Seattle and The Northwest Seaport Alliance
EXHIBIT POS - 13 - Service Directive:
Tribal Coordination Support Services
4) Cost for Service and Charge Methodology POS to The NWSA:
Service Area Service Method of Basis for Charge Hourly 2020 Budgeted Amount2
and Item Charges1 Rate, Fixed
Department (from list Percentage
(Acct if above) or Formula
appropriate)
Tribal a Fixed ILAs with $1,073,0780 (for the tribal
Coordination Muckleshoot and payments)
Dept #0101 Suquamish tribes
5) Scope of Services to be provided by The NWSA to POS
a) Regular engagement with POS and recognized Tribal Communities concerning items of
mutual interest to resolve problems, communicate ports development plans, receive
tribal concurrence necessary for issuance of ACOE permits for port projects, coordinate
vessel access to port facilities with tribal treaty fishing access needs, identify
government to government opportunities that could result in mutual benefits and other
reasons for maintaining and growing strong relationships between the ports and the
tribes.
b) Begin tribal negotiations on the updated long-term Maritime Access and Impact
Mitigation Agreement which expires at the end of 2020.
6) Cost for Service and Charge Methodology NWSA to POT
a) None.
7) Service Level Expectations:
a) Performance Measures and Metrics:
1 Method Options: Fixed, Project Charges, Fee for Service/Variable. Costs associated with support services will be
charged to the Alliance as follows:
Fixed allocation Charged as a fixed allocated percentage or formula that will be applied monthly to
the actual expenditures.
Project Charges Charged to specific projects based on current procedures.
Fee for Service/Variable Charges will be tracked and charged based on level of use monthly at rates
agreed to when need for service is determined.
2 Preliminary budget amount subject to final budget approval.
ILA for Support Services By and Between EX13-2
Port of Seattle and The Northwest Seaport Alliance
EXHIBIT POS - 13 - Service Directive:
Tribal Coordination Support Services
This section outlines the performance measures and metrics upon which service
under this SLA will be assessed. Shared Service Centers and Customers will
negotiate the performance metric, frequency, customer and provider service
responsibilities associated with each performance measure.
Measurements of the Port of Seattle activities are critical to improving services
and are the basis for cost recovery for services provided. The Port of Seattle and
The Northwest Seaport Alliance have identified activities critical to meeting The
NWSA's business requirements and have agreed upon how these activities will be
assessed.
Service Area Type of Performance Measure (SMART - Target
Measure3 Specific, Measurable, Achievable,
Relevant, Time Bound)
Tribal Coordination Management Receive tribal concurrence on ACOE Receipt within
Agreements permits. project schedule.
8) Primary Contacts:
a) NWSA Kurt Beckett
b) POS Mike McLaughlin
It is expected that the identified contact people will communicate frequently, to coordinate
the work, to confirm that services are being provided in a manner that meets service level
expectations, and to evaluate monthly financial performance of actual vs. projected
spending.
3 Type of Measure Options:
- Time Based measure is time bound duration, frequency, by a specific date, etc
- Management measure dealing with or controlling issues, communications, or staff
- Accuracy measure to have a specified level of accuracy to be measurable
- Other measure that doesn't fit into category above
ILA for Support Services By and Between EX13-3
Port of Seattle and The Northwest Seaport Alliance
EXHIBIT POS - 13 - Service Directive:
Tribal Coordination Support Services
Additional Information
The Muckleshoot Indian Tribe, the Suquamish Indian Tribe, and the port share a common area
of operations, including bay and channel areas throughout north and south Elliott Bay. Since
1995, Treaty tribes and the port have cooperated through a series of agreements, with the
objective to avoid and minimize potential negative effects on Treaty-protected fishing access, in
conjunction with cargo and passenger activities and infrastructure improvements at port
marine terminal facilities.
Background
The Port of Seattle conducts government-to-government relations with the Muckleshoot and
Suquamish Indian tribes as federally recognized, Treaty-protected native sovereign nations.
POS long-term commitment to the Muckleshoot and Suquamish Indian tribes relates to
maintenance of usual and accustomed treaty fishing access adjacent to port marine terminal
sites throughout Elliott Bay, the East and West waterways, and the Duwamish Waterway.
Treaty tribe authority: The Muckleshoot Indian Tribe and the Suquamish Indian Tribe have
authority to exercise treaty-reserved fishing rights in Elliott Bay, the East and West waterways
in south Elliott Bay, and the Duwamish Waterway. This includes two elements affecting port
marine terminal facilities: (1) direct fishing access at marine terminal locations and (2)
participation in federal decision-making for proposed port development that might affect treaty
fishing access.
The tribes can fish in nearly all areas required for navigational access to port facilities, so
navigational and berth access to all port marine terminal facilities during fishing periods
(generally August through January) must be accomplished without substantially impeding
fishing activities.
Treaty tribes have equal decision-making authority with federal agencies, including the U.S.
Army Corps of Engineers, U.S. Fish and Wildlife Service, National Marine Fisheries Service, and
Environmental Protection Agency, regarding authorizations required by the port for
development, operation, and maintenance of marine cargo infrastructure. This authority also
extends to federal Superfund cleanup determinations and natural resource damage and
restoration requirements.
Treaty tribe and port cooperation: The Muckleshoot Indian Tribe and the port have worked to
manage successful Treaty fishing access with marine cargo and passenger vessel access.
Experience during the past 15 years indicates that actions taken to design, construct, and
operate port facilities to avoid conflicts with Treaty fishing improves safety, reduces damage to
ILA for Support Services By and Between EX13-4
Port of Seattle and The Northwest Seaport Alliance
EXHIBIT POS - 13 - Service Directive:
Tribal Coordination Support Services
fishing gear and vessels, allows for effective harvest, reduces the potential for delays in vessel
arrivals and departures, and reduces uncertainty for port-sponsored marine terminal
development actions.
Since 1995 all capital Port of Seattle development and marine facility improvement projects,
including Terminal 5, Terminal 18, Terminal 30, Terminal 91, and Terminal 115, have included
agreements to compensate Treaty tribes for adverse "in-water" effects on Treaty fishing, in
instances where displacement of fishing access could not be avoided or minimized.
Compensation measures in most cases consisted of payments to the Muckleshoot and
Suquamish Indian tribes.
In addition, recent agreements with the Muckleshoot Indian Tribe have provided for
coordination of fishing activities with marine terminal operations. During fishing periods, the
Muckleshoot Tribe and the port have agreed on measures and funding for twenty-four hour
monitoring and management, to minimize potential disruption of net fishing, while allowing for
movement of cargo and passenger vessels.
ILA for Support Services By and Between EX13-5
Port of Seattle and The Northwest Seaport Alliance
EXHIBIT POS - 14 - Service Directive:
Labor Relations Support Services
EXHIBIT POS - 14
Service Directive for Labor Relations Support Services
by and between
Port of Seattle and The Northwest Seaport Alliance
This document is an Exhibit to the Inter-Local Agreement for Support Services By and Between
the Port of Seattle (POS) and The Northwest Seaport Alliance (NWSA).
1) Purpose:
The purpose of this exhibit is to identify the services provided by the Port of Seattle with
regard to Support Services listed above for The Northwest Seaport Alliance. This exhibit
defines the mutually agreed upon scope of services, cost for services, charge methodology,
and service level expectations to include performance measures and monitoring. Refer to
the governing Inter-Local Agreement for terms under which these services are provided.
2) Time period:
This agreement is for calendar year 2020.
3) Scope of Services to be provided by POS to The NWSA
a) Labor Relations
i) Management and negotiation of CBA and other labor relations activities for
represented employees working for POS under service agreements to NWSA (eg:
Marine Maintenance, Port Construction Services).
ILA for Support Services By and Between EX14-1
Port of Seattle and The Northwest Seaport Alliance
EXHIBIT POS - 14 - Service Directive:
Labor Relations Support Services
4) Cost for Service and Charge Methodology POS to The NWSA:
Service Area Service Method of Basis for Charge Hourly 2020 Budgeted
and Item Charges1 Rate, Fixed Amount2
Department (from list Percentage
(Acct if above) or Formula
appropriate)
Labor 3.a Fixed Allocation is based on number 4.5% of $62,367
Relations of represented employees and actual
Dept #1810 the number of collective spending
bargaining units for AV and
Non-AV divisions, as well as
local unions outreach efforts
related to labor relations.
5) Scope of Services to be provided by The NWSA to POS
a) None.
6) Cost for Service and Charge Methodology NWSA to POT
a) None.
7) Service Level Expectations:
a) Labor Relations will provide any necessary services to the NWSA.
b) Performance Measures and Metrics:
This section outlines the performance measures and metrics upon which service
under this SLA will be assessed. Shared Service Centers and Customers will
negotiate the performance metric, frequency, customer and provider service
responsibilities associated with each performance measure.
1 Method Options: Fixed, Project Charges, Fee for Service/Variable. Costs associated with support services will be
charged to the Alliance as follows:
Fixed allocation Charged as a fixed allocated percentage or formula that will be applied monthly to
the actual expenditures.
Project Charges Charged to specific projects based on current procedures.
Fee for Service/Variable Charges will be tracked and charged based on level of use monthly at rates
agreed to when need for service is determined.
2 Preliminary budget amount subject to final budget approval.
ILA for Support Services By and Between EX14-2
Port of Seattle and The Northwest Seaport Alliance
EXHIBIT POS - 14 - Service Directive:
Labor Relations Support Services
Measurements of the Port of Seattle activities are critical to improving services
and are the basis for cost recovery for services provided. The Port of Seattle and
The Northwest Seaport Alliance have identified activities critical to meeting The
NWSA's business requirements and have agreed upon how these activities will be
assessed.
Service Area Type of Performance Measure (SMART - Target
Measure3 Specific, Measurable, Achievable,
Relevant, Time Bound)
Labor Relations Management Collective Bargaining Agreements are Agreements
negotiated in a timely manner so as to reached prior to
avoid contract expiration (and potential contract
lost productivity) expirations
8) Primary Contacts:
a) NWSA John Wolfe and Dustin Stoker
b) POS David Freiboth
It is expected that the identified contact people will communicate frequently, to coordinate
the work, to confirm that services are being provided in a manner that meets service level
expectations, and to evaluate monthly financial performance of actual vs. projected
spending.
3 Type of Measure Options:
- Time Based measure is time bound duration, frequency, by a specific date, etc
- Management measure dealing with or controlling issues, communications, or staff
- Accuracy measure to have a specified level of accuracy to be measurable
- Other measure that doesn't fit into category above
ILA for Support Services By and Between EX14-3
Port of Seattle and The Northwest Seaport Alliance
EXHIBIT POS - 15 - Service Directive:
Additional Support Services as Needed
EXHIBIT POS - 15
Service Directive for Additional Support Services as Needed
by and between
Port of Seattle and The Northwest Seaport Alliance
This document is an Exhibit to the Inter-Local Agreement for Support Services By and Between
the Port of Seattle (POS) and The Northwest Seaport Alliance (NWSA).
1) Purpose:
The purpose of this exhibit is to identify the services provided by the Port of Seattle with
regard to Support Services listed above for The Northwest Seaport Alliance, and vice versa.
This exhibit defines the mutually agreed upon scope of services, cost for services, charge
methodology, and service level expectations to include performance measures and
monitoring. Refer to the governing Inter-Local Agreement for terms under which these
services are provided.
2) Time period:
This agreement is for calendar year 2020.
3) Scope of Services to be provided by POS and The NWSA to Each Other
a) POS and The NWSA will provide miscellaneous additional support services as requested
by one to the other. The specific scope of those services will be determined at the time
of the request. These are services that are not covered by one of the other service
agreement exhibits. Charges will be tracked and charged based on level of use monthly
at rates agreed to when need for service is determined.
ILA for Support Services By and Between EX15-1
Port of Seattle and The Northwest Seaport Alliance
EXHIBIT POS - 15 - Service Directive:
Additional Support Services as Needed
4) Cost for Service and Charge Methodology POS to The NWSA:
Service Area Service Method of Basis for Charge Hourly 2020 Budgeted Amount2
and Item Charges1 Rate, Fixed
Department (from list Percentage
(Acct if above) or Formula
appropriate)
3.a Fee for Level of use Agreed to TBD
Service/Variable monthly at when need
agreed to rates for service
is
determined
5) Service Level Expectations:
a) To be determined for each individual service to be provided at the time of request
b) Performance Measures and Metrics:
This section outlines the performance measures and metrics upon which service
under this SLA will be assessed. Shared Service Centers and Customers will
negotiate the performance metric, frequency, customer and provider service
responsibilities associated with each performance measure.
Measurements of the Port of Seattle activities are critical to improving services
and are the basis for cost recovery for services provided. The Port of Seattle and
The Northwest Seaport Alliance have identified activities critical to meeting The
NWSA's business requirements and have agreed upon how these activities will be
assessed.
6) Primary Contacts:
a) NWSA Erin Galeno
1 Method Options: Fixed, Project Charges, Fee for Service/Variable. Costs associated with support services will be
charged to the Alliance as follows:
Fixed allocation Charged as a fixed allocated percentage or formula that will be applied monthly to
the actual expenditures.
Project Charges Charged to specific projects based on current procedures.
Fee for Service/Variable Charges will be tracked and charged based on level of use monthly at rates
agreed to when need for service is determined.
2 Preliminary budget amount subject to final budget approval.
ILA for Support Services By and Between EX15-2
Port of Seattle and The Northwest Seaport Alliance
EXHIBIT POS - 15 - Service Directive:
Additional Support Services as Needed
b) POS Dan Thomas, Michael Tong
It is expected that the identified contact people will communicate frequently, to coordinate
the work, to confirm that services are being provided in a manner that meets service level
expectations, and to evaluate monthly financial performance of actual vs. projected
spending.
ILA for Support Services By and Between EX15-3
Port of Seattle and The Northwest Seaport Alliance
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