COMMISSION 
AGENDA MEMORANDUM                        Item No.          6e 
ACTION ITEM                            Date of Meeting     November 19, 2019 
DATE:     October 21, 2019 
TO:        Stephen P. Metruck, Executive Director 
FROM:    Sarah Cox, Senior Compliance Manager, Aviation Environment & Sustainability 
SUBJECT:  Aviation Environmental Review and Permitting IDIQ Contract 
Amount of this request:               $6,500,000 
ACTION REQUESTED 
Request Commission authorization for the Executive Director to execute one indefinite delivery,
indefinite quantity professional services agreement for environmental review and permitting
consulting services in support of the Aviation Division with a cumulative total amount not to
exceed $6,500,000 and a contract ordering period of five years plus three option years. The
ordering period aligns to airport mitigation compliance and capital planning horizons. No
funding is associated with this request. 
EXECUTIVE SUMMARY 
The Aviation Environment & Sustainability Department proposes to advertise and select a 
qualified firm to provide environmental review and permitting services. If authorized, the
procured services will replace an existing IDIQ contract anticipated to reach its funding limit in
2020. The proposed IDIQ will be used to ensure development and redevelopment projects
meet or exceed environmental standards by conducting State Environmental Policy Act (SEPA)
and National Environmental Policy Act (NEPA)  review; obtaining federal, state and local
environmental  permits, and ensuring compliance with environmental determinations and
permit conditions. The contract will also provide services to support airport sustainability
initiatives such as the United States Green Building Council's (USGBC) Leadership in Energy and
Environmental Design (LEED) programs, Salmon Safe certification, and the carbon reduction
objectives. These services are essential for enabling economic development; achieving the
Port's Century Agenda Strategy 4  to be the greenest, and most energy efficient port in North
America; and responsibly stewarding community financial, social, and environmental resources. 
The contract will also be used to support environmental design and permitting for future capital
projects and development activities. 


Template revised January 10, 2019.

COMMISSION AGENDA  Action Item No. ____                                Page 2 of 5 
Meeting Date: November 19, 2019 
JUSTIFICATION 
Timely environmental review and permitting is essential for keeping operations and capital
projects on schedule and budget. Therefore, fulfilling environmental regulatory obligations
through this procurement supports the Port's Century Agenda objective to meet the region's
transportation needs. It also supports positioning the Puget Sound region as a premier logistics
and transportation hub as the airport maintains and grows infrastructure investments. 
This procurement will allow the Port to responsibly manage finances by providing a costeffective
means of managing programs that have variable workloads, are time-sensitive, and
require specialized expertise. The Aviation Capital Process, Airport Building Department and
any required NEPA/SEPA determination or environmental permits require specific submittals
and environmental analyses for approval. Work under this contract will provide specialized
expertise required at the Airport, which operates  as a utility with a  unique regulatory
environment.  Importantly, this contract also provides capacity for third-party review of
projects. 
The contract duration and value will ensure the Port has continuity and capacity throughout an 
eight-year capital improvement program horizon to support permitting, environmental design,
and construction for individual projects and programs. The contract scope will also support
long-term compliance monitoring efforts for Third Runway mitigation, Lora Lake Apartments
Model Toxics Control Act (MTCA) remediation/mitigation, the Flight Corridor Safety Program,
and any future compensatory mitigation, all of which also have compliance horizons of at least
eight years. 
Diversity in Contracting 
Port staff met with the Diversity in Contracting Department within the Economic Development
Division to set a woman- and minority-owned business enterprise (WMBE) goal of fifteen
percent of contract spending. Funding of services under this contract will come separately from
annual operating budgets. 
DETAILS 
Indefinite delivery, indefinite quantity (IDIQ) contracts provide the Port with flexibility to meet
business requirements as they arise by issuing individual service directives to accomplish tasks
within a general, pre-defined scope of work, on an as-needed basis, for a fixed period of time,
and a maximum contract amount. Specifically, this service agreement will allow Aviation
Environment &  Sustainability to review and permit airport operational and development 
projects on time and on schedule; maintain compliance with environmental permits; and
continue to integrate sustainability initiatives into airport programs and processes. Services will 
also include as-needed support for the activities of other Port groups such as Economic
Development, Aviation Properties, Aviation Facilities, and Legal. 


Template revised June 27, 2019 (Diversity in Contracting).

COMMISSION AGENDA  Action Item No. ____                                Page 3 of 5 
Meeting Date: November 19, 2019 
Individual service directives consisting of a scope, level of effort, and schedule will be
negotiated and executed as needed. Funds will be derived primarily from Aviation Environment
& Sustainability annual operating budgets but will also use Capital Funds for approved projects
as needed. 
Scope of Work 
The service agreement will provide services to implement environmental review, permitting
and compliance, and sustainability initiatives. Specific support services may include conducting
preliminary environmental review and strategy development; preparing, negotiating, and
obtaining environmental permits, including associated documentation; supporting post-project
administration,  monitoring,  and  compliance;  developing  conceptual  and  preliminary
environmental designs, and researching and preparing documentation related to sustainability
initiatives such as LEED and Salmon Safe. The above tasks all include specialized environmental
monitoring and data collection; compiling and managing data ;  and assessing, analyzing,
modeling, or otherwise using the data to support decision-making, materials preparation, and
communications. 
This service agreement is not intended to support the Sustainable Airport Master Plan Near-
Term Projects environmental review.
Schedule 
The IDIQ service agreement will have a contract ordering period of eight years during which
service directives may be issued. Each service directive will specify the scope, duration, and
schedule associated with the work. This contract ordering period will ensure continuity of
environmental review, permitting, and compliance efforts. The contract may extend past the
eight-year ordering period, but no new service directives will be issued after the ordering
period or when contract funding capacity is reached, whichever occurs first. 
ALTERNATIVES AND IMPLICATIONS CONSIDERED 
Alternative 1  Procure project-specific contracts to support capital and operational activities
Cost Implications: $6.5 million + 1 FTE ($2 million) + cost of project delays: $8.5 million + delays 
Pros: 
(1)   Enables projects with service needs greater than staff resources. 
(2)   Aligns staffing with varying work load capacity. 
(3)   Expands opportunities for firms to participate. 
Cons: 
(1) Doesn't allow for preliminary work to support capital projects or operational activities 
(2)   Does not allow for time-sensitive tasks, leading to delays and increased costs. 
(3)   Inhibits continuity and development of institutional knowledge. 
(4)   Staffing   costs   significantly   increase   to   support   contract   procurement   and
administration. 

Template revised June 27, 2019 (Diversity in Contracting).

COMMISSION AGENDA  Action Item No. ____                                Page 4 of 5 
Meeting Date: November 19, 2019 
This is not the recommended alternative. 
Alternative 2  Add staff for compliance (monitoring and reporting) and procure IDIQ services
for environmental review and permitting 
Cost Implications: $6 million + 1.1 FTE ($1.8 million): $7.8 million 
Pros: 
(1)   Enables time-sensitive projects. 
(2)   Enables high-capacity projects. 
(3)   Improves continuity and institutional knowledge. 
Cons: 
(1)   Still requires contractor capacity for monitoring and reporting. 
(2)   Reduces productivity due to variable workloads. 
(3)   Staffing, technical expertise, and capacity requirements are not aligned. 
This is not the recommended alternative. 
Alternative 3  Current proposal for an IDIQ managed by senior Port staff 
Cost Implications: $6.5 million + 0.1 FTE ($200,000): $6.7 million 
Pros: 
(1)   Enables time-sensitive projects. 
(2)   Enables high-capacity projects. 
(3)   Aligns staff and technical expertise to varying workloads. 
(4)   Improves continuity and institutional knowledge. 
(5)   Reduces contract procurement and administration as well as technical staffing costs. 
Cons: None. 
This is the recommended alternative. 
FINANCIAL IMPLICATIONS 
Annual Budget Status and Source of Funds 
There is no funding associated with this request for authorization. Funding for Service
Directives under this contract will be for work authorized by either future capital projects or
annual Aviation Division operating budgets. 
ADDITIONAL BACKGROUND 
Environmental review & permitting services to support aviation capital development and
operations have been procured via IDIQ service agreements dating back to at least the 1997
Master Plan Update. Contracts were procured most recently in 2009, 2012 and 2016. The 2016
procurement was for 5 years and $6M. That contract is set to use remaining funds by summer
2020. New procurements for stormwater services have been authorized separately. With no
planned increase in staffing, this procurement anticipates a significant increase in development

Template revised June 27, 2019 (Diversity in Contracting).

COMMISSION AGENDA  Action Item No. ____                                Page 5 of 5 
Meeting Date: November 19, 2019 
activities  and  related  environmental  impacts  and  proposes  a  commensurate  increase  in
funding.
ATTACHMENTS TO THIS REQUEST 
None. 
PREVIOUS COMMISSION ACTIONS OR BRIEFINGS 
March 6, 2016 















Template revised June 27, 2019 (Diversity in Contracting).