8f - Personal property surplus memo
COMMISSION AGENDA MEMORANDUM Item No. 8f ACTION ITEM Date of Meeting January 7, 2020 DATE: December 30, 2019 TO: Stephen P. Metruck, Executive Director FROM: Rudy Caluza, Director, Accounting & Financial Reporting SUBJECT: Resolution No. 3769 Delegation of authority to sell and convey Port personal property for 2020 not exceeding a value of $19,000 ACTION REQUESTED Request introduction of Resolution No. 3769: A resolution of the Port of Seattle Commission authorizing the Executive Director to sell and convey Port personal property in 2020 in accordance with RCW 53.08.090 with a value not greater than $19,000 and repealing Resolution No. 3756, dealing with the same subject. EXECUTIVE SUMMARY The Port of Seattle regularly determines that personal property is no longer needed for port district purposes and prepares accordingly for its disposal. Commission authorization is required to grant the Executive Director authority to sell and convey port district personal property of $19,000 or less in value in accordance with RCW 53.08.090. JUSTIFICATION Pursuant to RCW 53.08.090, the Commission may, by resolution renewed from year to year, authorize the managing official of a port district to sell and convey port district personal property of $10,000 or less in value. RCW 53.08.090(2) requires yearly adjustment of the initial $10,000 limit based on the governmental price index. Such adjustment results in a $19,000 limit for 2020, the same level as 2019. It is now the appropriate time for the Commission to renew the Executive Director's authority for the year 2020. Surplus items that fall within the $19,000 fair market value limit have been well utilized over the years with many having reached the end of their useful lives. The Port on average surpluses, through either sale or disposal, about $10,000-$30,000 in equipment, furnishings and computer/mobility devices, and about $10,000-$30,000 in rolling stock/vehicles, each year. Also, Chapter 39.33 RCW in part authorizes the Port to sell, transfer or exchange surplus property to the state or other local jurisdictions. As in recent previous years, Port staff has proactively reached out to jurisdictions in 2019, including the school districts where the Port transferred certain computer mobility devices. Seattle School District received 120 iPhones Template revised September 22, 2016. COMMISSION AGENDA Action Item No. 8f Page 2 of 2 Meeting Date: January 7, 2020 and 18 iPads. Highline School District received 120 iPhones and 18 iPads. The school districts use the devices for the younger grades to educate and prepare them on the use of technology. ATTACHMENTS TO THIS REQUEST (1) Draft Resolution No. 3769 (2) Presentation slides PREVIOUS COMMISSION ACTIONS OR BRIEFINGS January 22, 2019 The Commision adopted Resolution No. 3756, authorizing the Executive Director to sell and convey Port personal property in accordance with RCW 53.08.090, and repealing Resolution No. 3715 dealing with the same subject. January 8, 2019 The Commission approved introduction of Resolution No. 3756, authorizing the Executive Director to sell and convey Port personal property in accordance with RCW 53.08.090, and repealing Resolutions No. 3715, 3730, and 3743, dealing with the same subject. January 9, 2018 The Commission introduced and adopted Resolution No. 3743, authorizing the Executive Director to sell and convey Port personal property in accordance with RCW 53.08.090. Template revised September 22, 2016; format updates October 19, 2016.
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