6c Air Cargo 5 Ground Boarding Memo
COMMISSION AGENDA MEMORANDUM Item No. 6c ACTION ITEM Date of Meeting February 25, 2020 DATE: February 14, 2020 TO: Stephen P. Metruck, Executive Director FROM: Dwight Rives, Director Port Construction Services Wayne Grotheer, Director Aviation Project Management Group SUBJECT: Air Cargo 5 (AC-5) Ground Boarding Facility, Additional Funding Ratification to Close-out the project (CIP #C801089) Amount of this request: $25,000 Total estimated project cost: $575,000 ACTION REQUESTED Request Commission ratification and authorization of the additional expenditure of $25,000 needed to close out the Air Cargo 5 Ground Boarding Facility project at Seattle-Tacoma International Airport for a total revised authorization of $575,000. EXECUTIVE SUMMARY This action requests additional funds to complete closeout for a pre-fabricated building with a restroom and breakroom for 15-20 employees. This project serves two purposes; first to support mitigation of North Satellite (NSAT) construction impacts to Alaska operations and second to accommodate increased use of Air Cargo area five (AC-5) hardstand for multiple airline ground board operations. JUSTIFICATION The project is complete and operating. An added $25,000 expenditure was necessary for changes near the end of the project and to close-out the project. The modest increase was necessary because of varying site conditions and code compliance discovered during construction. DETAILS The project was executed as a separate CIP under the umbrella of the NorthSTAR program managed by the NSAT project management team. The pre-fabricated trailer was procured using a Port accessible, existing state contract, placed and with utilities tie-in work completed by Port Construction Services (PCS) with design support from an existing consulting design contract. In April 2019, the Port initiated a project to install a pre-fabricated trailer at the AC-5 Ground Boarding Facility. Roles and responsibilities for the project were established as follows: Template revised January 10, 2019. COMMISSION AGENDA Action Item No. _6c_ Page 2 of 3 Meeting Date: February 25, 2020 Aviation Project Management Group (1) Manage the project. (2) Procure the trailer using a Port accessible, existing state contract. (3) Prepare design documents using an existing contract. (4) Provide an approved building permit. (5) Coordinate and schedule the work. Port Construction Services (1) Excavate and connection to existing underground site utilities (i.e., domestic water, sanitary sewer, fire sprinkler). (2) Provide escort services during trailer delivery and placement. (3) Install electrical power and telecommunications utilities. Project design was completed on July 12, the building permit was approved on August 15, and construction started on September 12, 2019. During construction, several additional scope items were identified whose total cost exceeded the contingencies included in the budget PCS established. Completing the project resulted in a project cost overrun of $25,000. Diversity in Contracting Not applicable to this request; all work is complete. Scope of Work Increase the authorization by $25,000 ($25,000 capital and $0 expense) to close out the project for a total authorization of $575,000. Schedule The construction has been completed and the project is in close out. Activity Commission design authorization N/A Design start N/A Commission construction authorization 2019 Quarter 2 Construction start 2019 Quarter 3 In-use date 2019 Quarter 4 Cost Breakdown This Request Total Project Design $0 $50,000 Construction $25,000 $525,000 Total $25,000 $575,000 Template revised June 27, 2019 (Diversity in Contracting). COMMISSION AGENDA Action Item No. _6c_ Page 3 of 3 Meeting Date: February 25, 2020 FINANCIAL IMPLICATIONS Cost Estimate/Authorization Summary Capital Expense Total COST ESTIMATE Original estimate $550,000 $0 $550,000 Current change $25,000 0 $25,000 Revised estimate $575,000 0 $575,000 AUTHORIZATION Previous authorizations $550,000 0 $550,000 Current request for authorization $25,000 0 $25,000 Total authorizations, including this request $575,000 $0 $575,000 Remaining amount to be authorized $0 $0 $0 Annual Budget Status and Source of Funds The Air Cargo 5 Ground Board Facility (CIP #C801089) was included in the 2020-2024 capital budget and plan of finance with a budget of $550,000 (expected completion in 2019). The budget increase was transferred from the Aeronautical Reserve CIP (#C800753) resulting in no net change to the Aviation capital budget. The funding source will be Airport Development Fund. Financial Analysis and Summary Project cost for analysis $575,000 Business Unit (BU) Airfield Apron Area Effect on business performance NOI after depreciation will increase (NOI after depreciation) IRR/NPV (if relevant) N/A CPE Impact Less than $0.01 in 2020 Future Revenues and Expenses (Total cost of ownership) This facility completes the ground boarding operational set-up that was first considered and committed to with the construction of the Concourse D Annex last year. The Port will incur ongoing costs for regular janitorial, maintenance, and utility service of the trailer. ATTACHMENTS TO THIS REQUEST N/A PREVIOUS COMMISSION ACTIONS OR BRIEFINGS April 23, 2019 The Commission authorized $500,000 for design and construction Template revised June 27, 2019 (Diversity in Contracting).
Limitations of Translatable Documents
PDF files are created with text and images are placed at an exact position on a page of a fixed size.
Web pages are fluid in nature, and the exact positioning of PDF text creates presentation problems.
PDFs that are full page graphics, or scanned pages are generally unable to be made accessible, In these cases, viewing whatever plain text could be extracted is the only alternative.