8d draft equity committee charter
Item Number: 8d_Exhibit C Meeting Date: February 25, 2020 1 RESOLUTION 3770 EXHIBIT C 2 PORT OF SEATTLE COMMISSION 3 EQUITY STANDING COMMITTEE CHARTER 4 5 Proposed February 25, 2020 6 7 I. INTRODUCTION 8 9 A. The Equity Committee, herein referred to as "the committee," is a standing committee 10 created by the Port of Seattle Commission. The committee will provide information, advice, and 11 recommendations about the port's equity, workforce development, and career connected 12 learning programs and policies, and diversity in contracting goals. 13 14 B. The Port of Seattle is committed to joining regional and national efforts to achieve equity 15 and justice for all and recognizes our essential role in building a socially just institution by 16 dismantling the structural barriers that have prevented the full participation of our most 17 marginalized communities, particularly communities of color. To achieve equitable outcomes for 18 all we will lead with a racial equity lens, instituting policies and practices that address the 19 systemic inequity of economic opportunities, working conditions, impacts on local communities, 20 and participation in port affairs. 21 22 C. This charter defines the mission, composition, scope, authority, responsibility, and 23 meeting structure of this committee. 24 25 I. COMPOSITION 26 27 The committee will consist of two Port of Seattle commissioners appointed by the commission 28 president, after consultation with the commission, at the beginning of each calendar year in 29 which the committee is active. 30 31 II. SCOPE OF WORK 32 33 The work of the Equity Standing Committee shall include the following areas and associated 34 activities: 35 36 A. Equity: 37 38 1. Review and provide recommendations to the Commission on the development and 39 implementation of the Duwamish Valley Community Benefits Policy Directive and the 40 South King County Fund. 41 42 2. Review and monitor internal and external equity programs, policies, systems and 43 practices including but not limited to workforce development policy, community Equity Standing Committee Charter Page 1 of 4 44 partnerships with an emphasis on environmental, racial, and economic justice, and 45 effective channels of communication with port leaders in all port impacted 46 communities. 47 48 D. Workforce Development: Review and provide policy recommendations to the 49 commission to develop port workforce development programs that support equitable access to 50 port related jobs and opportunities. 51 52 E. Career Connected Learning: Review and provide recommendations to the commission to 53 guide the port's career connected learning strategies. The strategies are intended to ensure that 54 those participating in workforce development programs have access to real-world learning 55 experiences in port-related industries and that connect students to meaningful and well-paying 56 jobs at the Port of Seattle. 57 58 F. Diversity in Contracting: Monitor the implementation of the Diversity in Contracting 59 policy. Review and recommend to the commission policies that provide economic development 60 opportunities to women- and minority-owned business enterprises based on equity principles. 61 62 G. Communicate the port's approved legislative agenda to the public as it relates to the 63 scope of work for the committee. 64 65 H. Review and recommend to the Port of Seattle Commission updates to the Century Agenda 66 and policies to support the work of the Office of Equity, Diversity, and Inclusion. 67 68 II. AUTHORITY 69 70 A. In pursuit of its mission and scope, the committee is not legally authorized to act on behalf 71 of the Port of Seattle Commission, but is authorized to conduct the following activities: 72 73 B. Gather information, consider matters within the committee's scope of work, and provide 74 information, advice, and recommendations to the Port of Seattle Commission. 75 76 C. Communicate the priorities of the Port of Seattle Commission. 77 78 D. Engage in outreach efforts with community leaders and stakeholders and activities to 79 gather information to provide to the Port of Seattle Commission. 80 81 E. If the committee determines that to meet its responsibilities it needs the independent 82 services of an outside advisor or consultant with equity, workforce development, or career 83 connected learning expertise, it may propose the retention of such advisor or consultant to the 84 commission for approval. 85 Equity Standing Committee Charter Page 2 of 4 86 III. DURATION 87 88 The Equity Committee is a standing committee with broad purview over matters related to equity 89 and will continue indefinitely until the commission repeals its charter. 90 91 IV. RESPONSIBILITIES 92 93 A. The role of the committee chair(s) shall be to: 94 95 1. Preside at meetings and serve as committee sponsor(s); 96 97 2. Ensure that the committee addresses the purposes described in this charter; and 98 99 3. Set committee meeting agendas. 100 101 B. The Commission Policy Manager is the committee liaison, and commission specialists will 102 support the work of the committee as assigned. The role of the committee liaison shall be to: 103 104 1. Regularly update the commission on the work of the committee in memos, individual 105 briefings, and public session; 106 107 2. Support the work of the committee; 108 109 3. Help develop, manage, and distribute meeting materials; 110 111 4. Provide logistical support including procuring meeting rooms, scheduling, creating 112 meeting records, and providing technical assistance; and 113 114 5. Coordinate with the primary executive staff contact to keep the Executive Director 115 informed about committee progress. 116 117 C. The Port of Seattle Senior Director of Equity, Diversity, and Inclusion or delegate will 118 support the committee as the primary executive staff contact. The role of the executive staff 119 contact shall be to: 120 121 1. Inform the Executive Director about committee progress; 122 123 2. Support the committee with timely and responsive information; 124 125 3. Coordinate with other executive staff in support of the committee's work; and 126 127 4. Serve as a resource for committee deliberation. 128 Equity Standing Committee Charter Page 3 of 4 129 V. MEETINGS 130 131 A. The committee will meet at least quarterly and will report to the commission in public 132 session to provide transparency as to progress made in executing its charter. 133 134 B. A quorum of the committee is required to conduct official committee business. A quorum 135 is defined as the presence of both commissioners assigned to the committee. 136 137 C. Meetings of the Equity Committee shall be open to the public when required by applicable 138 law or the bylaws of the Port of Seattle Commission. 139 140 D. Agendas will be prepared and made available to committee members in advance of 141 meetings. 142 143 E. Agendas for updates to the commission to be presented in public session will be published 144 as part of regular or special commission meeting notices. 145 146 F. Minutes will be prepared and retained for all meetings of the committee. 147 148 G. Records of committee meetings, including any meeting minutes, shall be provided to the 149 commission clerk for appropriate retention in accordance with applicable law and best practices. Equity Standing Committee Charter Page 4 of 4
Limitations of Translatable Documents
PDF files are created with text and images are placed at an exact position on a page of a fixed size.
Web pages are fluid in nature, and the exact positioning of PDF text creates presentation problems.
PDFs that are full page graphics, or scanned pages are generally unable to be made accessible, In these cases, viewing whatever plain text could be extracted is the only alternative.