8d draft waterfront and industrial lands committee charter
Item Number: 8d_Exhibit_D Meeting Date: February 25, 2020 1 RESOLUTION 3770 EXHIBIT D 2 PORT OF SEATTLE COMMISSION 3 WATERFRONT AND INDUSTRIAL LANDS STANDING COMMITTEE CHARTER 4 5 Proposed February 25, 2020 6 7 I. INTRODUCTION 8 9 A. The Waterfront and Industrial Lands Standing Committee, herein referred to as "the 10 committee," is a standing committee created by the Port of Seattle Commission. The committee 11 will provide information, advice, and recommendations to the full commission and executive 12 director regarding the port's waterfront and industrial lands interests and goals. 13 14 B. This committee will build upon some of the Port of Seattle's earliest accomplishments; 15 promoting and developing industrial lands policy on behalf of the public. The port's Century 16 Agenda continued this commitment by calling out the need to anchor industrial lands within the 17 urban area. The Port of Seattle and Northwest Seaport Alliance recognized the importance of this 18 limited resource when they publicly committed to no net loss of industrial lands in the 2016 19 motion: "Guiding Principles: Protect and Enhance Maritime and Industrial Lands." This 20 committee will work to support policy and activities that support maritime and industrial 21 businesses and provide a diversity of good paying employment opportunities to our region. 22 23 C. This charter defines the mission, composition, scope, authority, responsibility, and 24 meeting structure of this committee. 25 26 I. COMPOSITION 27 28 The committee will consist of two Port of Seattle commissioners appointed by the commission 29 president, after consultation with the commission, at the beginning of each calendar year in 30 which the committee is active. 31 32 II. SCOPE OF WORK 33 34 The work of the Waterfront and Industrial Lands Standing Committee shall include the following 35 areas and associated activities: 36 37 A. Waterfront: Review and provide recommendations to the commission on the 38 development and implementation of internal and external advocacy efforts, policies, systems, 39 and practices including but not limited to the development of maritime and industrial properties, 40 cruise, waterfront development, and initiatives including Terminal 46. 41 42 B. Industrial Lands: Review and provide policy recommendations to the commission 43 regarding the protection and growth of industrial lands. Monitor and support the Port of Seattle's Waterfront and Industrial Lands Standing Committee Charter Page 1 of 4 44 role at the state level and in the City of Seattle's decision-making process regarding zoning and 45 industrial lands. 46 47 C. Review and recommend to the Port of Seattle Commission pilot projects/research 48 opportunities to develop commission policy directives. 49 50 D. Review and recommend to the Port of Seattle Commission updates to the Century Agenda 51 and policies to support the waterfront development and industrial lands policies. 52 53 III. AUTHORITY 54 55 A. In pursuit of its mission and scope, the committee is not legally authorized to act on behalf 56 of the Port of Seattle Commission, but is authorized to conduct the following activities: 57 58 B. Gather information, consider matters within the committee's scope of work, and provide 59 information, advice, and recommendations to the Port of Seattle Commission. 60 61 C. Communicate the priorities of the Port of Seattle Commission. 62 63 D. Engage in outreach efforts with community leaders and stakeholders and activities to 64 gather information to provide to the Port of Seattle Commission. 65 66 E. If the committee determines that to meet its responsibilities it needs the independent 67 services of an outside advisor or consultant within any areas under its authority, it may propose 68 the retention of such advisor or consultant to the commission for approval. 69 70 IV. DURATION 71 72 The Waterfront and Industrial Lands Committee is a standing committee with broad purview over 73 matters related to the port's interests in the waterfront and industrial lands and will continue 74 indefinitely until the commission repeals its charter. 75 76 V. RESPONSIBILITIES 77 78 A. The role of the committee chair(s) shall be to: 79 80 1. Preside at meetings and serve as committee sponsor(s); 81 82 2. Ensure that the committee addresses the purposes described in this charter; and 83 84 3. Set committee meeting agendas. 85 Waterfront and Industrial Lands Standing Committee Charter Page 2 of 4 86 B. The Commission Policy Manager is the committee liaison, and commission staff will 87 support the work of the committee as assigned. The role of the committee liaison shall be to: 88 89 1. Regularly update the commission on the work of the committee in memos, individual 90 briefings, and public session; 91 92 2. Support the work of the committee; 93 94 3. Help develop, manage, and distribute meeting materials; 95 96 4. Provide logistical support including procuring meeting rooms, scheduling, creating 97 meeting records, and providing technical assistance; and 98 99 5. Coordinate with the primary executive staff contact to keep the Executive Director 100 informed about committee progress. 101 102 C. The Port of Seattle Managing Director of Maritime and the Senior Director of External 103 Relations or their delegates will support the committee as the primary executive staff 104 contacts. The role of the executive staff contacts shall be to: 105 106 1. Inform the Executive Director about committee progress; 107 108 2. Support the committee with timely and responsive information; 109 110 3. Coordinate with other executive staff in support of the committee's work; and 111 112 4. Serve as a resource for committee deliberation. 113 114 VI. MEETINGS 115 116 A. The committee will meet at least quarterly and will report to the commission in public 117 session to provide transparency as to progress made in executing its charter. 118 119 B. A quorum of the committee is required to conduct official committee business. A quorum 120 is defined as the presence of both commissioners assigned to the committee. 121 122 C. Meetings of the Waterfront and Industrial Lands Committee shall be open to the public 123 when required by applicable law or the bylaws of the Port of Seattle Commission. 124 125 D. Agendas will be prepared and made available to committee members in advance of 126 meetings. 127 128 E. Agendas for updates to the commission to be presented in public session will be published 129 as part of regular or special commission meeting notices. Waterfront and Industrial Lands Standing Committee Charter Page 3 of 4 130 131 F. Minutes will be prepared and retained for all meetings of the committee. 132 133 G. Records of committee meetings, including any meeting minutes, shall be provided to the 134 commission clerk for appropriate retention in accordance with applicable law and best practices. Waterfront and Industrial Lands Standing Committee Charter Page 4 of 4
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