8d. Attachment Memorandum of Understanding Initial Post-Damage Safety Evalu
MEMORANDUM OF UNDERSTANDING Item No. 8d_attach_1 Initial Post-Damage Safety Evaluation of Facilities Meeting Date: March 23, 2021 PURPOSE: The purpose of this Memorandum of Understanding (MOU) between the Seattle Department of Construction and Inspections (SDCI) and the Port of Seattle is to document SDCI's agreement to establish policies and procedures for the Port of Seattle to conduct initial post-damage safety evaluations of buildings and structures it owns. BACKGROUND: Under RCW 19.27.050 and the Seattle Building Code, SDCI has direct responsibility and authority over the safety and inspection of structures within the city limits of Seattle. However, the Port of Seattle employs staff or consultants who have the skills and training to perform post-damage safety evaluations of the buildings and structures owned by the Port of Seattle. In a large -scale disaster, SDCI and the Port of Seattle both recognize these staff are likely to be able to conduct the necessary safety evaluations sooner than SDCI staff, which will aid the City in responding to and recovering from the disaster. SDCI has designed policies and procedures to accommodate other entities who wish to conduct advisory safety evaluations of damaged buildings they own. These policies and procedures allow the entity, with SDCI approval as documented in a MOU, to post buildings and structures with "advisory tags" that effectively communicate their safety status, but do not carry SDCI's authority. PROVISIONS: The Port of Seattle is permitted to conduct initial safety evaluations of the buildings and structures it owns and post the results on the buildings, subject to the conditions documented in this MOU and only in the following circumstances: 1. When the City has declared an emergency or disaster because of an event that affected or may have affected the structural integrity of one or more of the Port of Seattle's buildings or structures; or 2. Following a significant event that gives the Port of Seattle concern for the structural integrity of one or more of the Port of Seattle's buildings or structures. Safety evaluations following related subsequent events, such as earthquake aftershocks, are permitted to follow the initial evaluation policies and procedures in this MOU. Memorandum of Understanding SDCI and Port of Seattle Initial Post Damage Safety Evaluation of Facilities SDCI retains its authority to determine whether a building is or is not safe to occupy. CONDITIONS: 1. Employees or consultants who conduct the initial safety evaluations for the Port of Seattle under this MOU shall not be considered employees or deputies of SDCI, and therefore, are not acting for or in lieu of SDCI. a. Employees or consultants shall only conduct safety evaluations of buildings and structures owned by the Port of Seattle, unless they volunteer with SDCI. b. Volunteers to SDCI must be formally deputized by SDCI before conducting any safety evaluations and are only authorized to act under SDCI's direction. i. SDCI will not deputize volunteers before an event occurs. 2. Safety evaluations of damaged buildings shall be conducted and documented in accordance with the procedures of "ATC 20 Post-Earthquake Safety Evaluation of Buildings" (hereinafter referred to as ATC 20) as published by the Applied Technology Council, with the following exceptions: a. In lieu of the standard ATC 20 red/yellow/green placards, the Port of Seattle shall post an SDCI-approved "advisory tag" (using red, yellow, or green to indicate the level of concern) on the building to communicate the safety status to building occupants and visitors. Such an advisory tag shall contain a statement that the posting is advisory, shall not communicate any legal requirement or prohibition, and shall state: "This as an ADVISORY BUILDING EVALUATION TAG issued by the Port of Seattle and is not an evaluation by Seattle's Department of Construction and Inspection ("SDCI"). SDCI has not evaluated the structural integrity of this site. Dangerous conditions may exist in the tagged building." A form advisory tag is attached as Exhibit 1. b. The Port of Seattle shall communicate the results of the evaluation(s), including the color of the advisory tag, to SDCI. i. The results of buildings and structures posted with red or yellow advisory tags shall be communicated to SDCI as soon as reasonably practical. ii. The results of buildings and structures posted with green advisory tags shall be communicated to SDCI on a regular schedule not to exceed 2 weeks. c. SDCI will conduct its own safety evaluation of damaged buildings as time permits and will post a SDCI red, yellow, or green placard. Memorandum of Understanding SDCI and Port of Seattle Initial Post Damage Safety Evaluation of Facilities i. SDCI will evaluate buildings and structures the Port of Seattle has posted with red or yellow advisory tags as soon as reasonably practical, within the priorities and procedures in the SDCI Emergency Response Plan. ii. SDCI will evaluate buildings and structures the Port of Seattle has posted with green advisory tags as staffing and time permit. 3. The Port of Seattle will apply for reevaluation of SDCI placards and all required building permits related to work on the damaged building in compliance with normal SDCI procedures. 4. The Port of Seattle is responsible for ensuring employees or consultants conducting safety evaluations for the Port of Seattle have the necessary knowledge, skills, and training to properly conduct the evaluations in accordance with ATC 20. a. ATC 20 procedures are predicated on the evaluator having some knowledge of construction or principles of structural behavior. b. At a minimum, any person conducting evaluations shall have had an ATC 20 training or refresher training (or equivalent) within the 5 years preceding the time of conducting the evaluation. 5. This MOU does not preclude the Port of Seattle from establishing its own internal policies and procedures for evaluating damaged buildings and reporting damage, provided they are in general conformance with the principles in ATC 20 and this MOU. 6. The Port of Seattle is responsible for determining which buildings and structures to evaluate pursuant to this MOU and the schedule for such evaluations. IN WITNESS WHEREOF, the parties have executed this Memorandum of Understanding by having their representatives affix their signatures below. SEATTLE DEPARTMENT OF CONSTRUCTION AND PORT OF SEATTLE INSPECTIONS By: By: Kai Ki Mow, Principal Engineer Tina Soike, Director of Engineering Services Date: Date: Exhibit 1 Sample Unsafe (Red), Restricted Use (Yellow), and Inspected (Green) Advisory Tags: See following pages for Advisory Tags to be used by the Port of Seattle Memorandum of Understanding SDCI and Port of Seattle Initial Post Damage Safety Evaluation of Facilities UNSAFE DO NOT ENTER OR OCCUPY This structure has been found to be Date ___________________________ seriously damaged and is unsafe to Time ___________________________ occupy, as described below: _______________________________ This Port of Seattle owned _______________________________ facility was evaluated under _______________________________ emergency conditions for _______________________________ damage assessment. Do not enter, except as specifically This is an ADVISORY BUILDING EVALUATION TAG issued by the Port of Seattle and is not an evaluation by Seattle's Department of authorized by the City of Seattle. Construction and Inspections (SDCI). SDCI has not evaluated the structural integrity of this site. Dangerous conditions may exist in the Entry may result in death or injury. tagged building. Facility Name and Address: Inspector ID _______________________________ _______________________________ _______________________________ _______________________________ _______________________________ _______________________________ Do Not Remove, Alter, or Cover this Placard Memorandum of Understanding SDCI and Port of Seattle Initial Post Damage Safety Evaluation of Facilities RESTRICTED USE Caution: This structure has been Date _____________________________ evaluated and found to be damaged as Time _____________________________ described below: _________________________________ (Caution: Aftershocks since evaluation may _________________________________ increase damage and risk.) _________________________________ Entry, occupancy, and use are This Port of Seattle owned restricted as indicated below: facility was evaluated under emergency conditions for Do not enter the following areas: ___________ damage assessment. ___________________________________ Brief entry allowed for access to contents:____ This is an ADVISORY BUILDING EVALUATION TAG issued by the Port of Seattle and is not an evaluation by Seattle's Department of ___________________________________ Construction and Inspections (SDCI). SDCI has not evaluated the Other restrictions:____________________ structural integrity of this site. Dangerous conditions may exist in the tagged building. ___________________________________ Facility name and address: Inspector ID _________________________________ _________________________________ _________________________________ _________________________________ _________________________________ _________________________________ Do Not Remove, Alter, or Cover this Placard Memorandum of Understanding SDCI and Port of Seattle Initial Post Damage Safety Evaluation of Facilities NO APPARENT HAZARD RE-ENTY ALLOWED This structure has been evaluated (as Date ______________________________ indicated below) and no apparent structural hazard has been found. Time ______________________________ (Caution: Aftershocks since evlauation Evaluated Exterior Only may increase damage and risk.) Evaluated Exterior and Interior Report any unsafe condition to local This Port of Seattle owned authorities; re-evaluation may be required. facility was evaluated under emergency conditions for Inspector Comments: damage assessment. __________________________________ __________________________________ This is an ADVISORY BUILDING EVALUATION TAG issued by the Port of Seattle and is not an evaluation by Seattle's Department of __________________________________ Construction and Inspections (SDCI). SDCI has not evaluated the structural integrity of this site. Dangerous conditions may exist in the __________________________________ tagged building. Facility Name and Address: Inspector ID __________________________________ ________________________________ __________________________________ ________________________________ __________________________________ ________________________________ Do Not Remove, Alter, or Cover this Placard
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