COMMISSION 
AGENDA MEMORANDUM                        Item No.          8e 
ACTION ITEM                            Date of Meeting        July 9, 2024 
DATE:     June 28, 2024 
TO:        Stephen P. Metruck, Executive Director 
FROM:    Michael Drollinger, Director Business Intelligence 
Krista Sadler, Director ICT Technology Delivery 
SUBJECT:  Tableau Software Contract Authorization 
Amount of this contract authorization request:     $5,000,000 
ACTION REQUESTED 
Request Commission authorization for the Executive Director to execute a contract(s) to renew
the Tableau software license agreement in an amount not-to-exceed $5,000,000 for a total term
of up to ten years. 
SUMMARY 
Tableau Server (BI-HUB) has been the Port’s enterprise business intelligence platform since 2011
providing all employees access to data and analysis to facilitate evidence-based business
decisions and access high-value content. The licensing model in place since the original
implementation is no longer offered by Salesforce, the Tableau vendor, and a migration to their 
cloud offering with improved functionality, security, and capacity has been selected as the best
value for continued use of this important product. The 800-plus monthly Port users will benefit
from increased performance, additional features, and the ability to share important information
with external stakeholders such a airlines, vendors, and government partners. 
This contract(s), to be negotiated by the Central Procurement Office, is estimated at $5,000,000
over a ten-year period. Multiple contracts may be negotiated over the ten-year period to ensure
best value for the Port and to meet new government accounting rules. A small capital project
was approved to facilitate the move from our current, on-premises implementation to the new
cloud platform. No funds are authorized as part of this request. Annual costs are budgeted in the
Information and Communication Technology Operating Budget. 
There are no attachments to this memo. 



Template revised April 12, 2018.