Agenda
COMMISSION REGULAR MEETING AGENDA Port of Seattle Commission Port of Seattle Seattle-Tacoma International Airport Airport Office Building Tom Albro International Auditorium Mezzanine Level South Bill Bryant Seattle, WA 98158 John Creighton Rob Holland REGULAR MEETING Gael Tarleton Chief Executive Officer Date: April 27, 2010 Tay Yoshitani ORDER OF BUSINESS 12:00 noon 1. Call to Order Web site: Recess to: www.portseattle.org 2. Executive Session, if necessary* E-mail: 1:00 p.m. Call to Order or reconvene to Open Public Session Commission-records 3. Approval of Minutes @portseattle.org 4. Special Order of Business 5. Unanimous Consent Calendar** Port Commission 6. Division, Corporate and Commission Action Items (206) 787-3034 7. Staff Briefings Meeting and Agenda 8. New Business Information 9. Policy Roundtable (206) 787-3222 10. Adjournment Port of Seattle: 1. CALL TO ORDER AND PLEDGE OF ALLEGIANCE Creating Economic 2. EXECUTIVE SESSION* - Pursuant to RCW 42.30.110, if necessary. Vitality Here 3. APPROVAL OF MINUTES Business Strategies Ensure Airport and Approval of minutes for the Special Meeting of March 23, 2010. Seaport Vitality Develop New Business 4. SPECIAL ORDER OF BUSINESS and Economic Opportunities for the a. Women's Outstanding Achievement Award. (memo enclosed) Region and the Port Enhance Public 5. UNANIMOUS CONSENT CALENDAR** Understanding and Support of the Port's Notice: There will be no separate discussion of Consent Calendar items as they are considered Role in the Region routine by the Port of Seattle Commission and will be adopted by one motion. If a Commissioner or Be a Catalyst for a member of the public requests discussion on a particular item, that item will be removed from the Regional Transportation Consent Calendar and considered separately Solutions Be a Leader in a. Authorization for the Chief Executive Officer to execute appropriate contract documents to continue Transportation Security the Internap Data Center contract for up to five years, the annual cost is approximately $350,000 for Exhibit Environmental a total authorization of $1,750,000. (memo enclosed) Stewardship through * An Executive Session may be held at any time after the convening time, if necessary. our Actions ** Unless otherwise requested by a Port Commissioner, all items under the Unanimous Consent Calendar will be considered as a Be a High Performance single item. Organization *** Cellular telephones and pagers should be off or on vibrate mode during the Public Session. AGENDA - Port Commission Regular Meeting, April 27, 2010 Page 2 5. UNANIMOUS CONSENT CALENDAR Continued b. Authorization for the Chief Executive Officer to execute an Interlocal Agreement between the Port of Seattle and the Washington Association of Sheriffs and Police Chiefs for Facility Critical Incident Planning and Mapping: Mapping of the Smith Cove Cruise Terminal at Terminal 91 and the Light Rail Terminal at Seattle-Tacoma International Airport. The current Interlocal Agreement obligates the Port to pay $20,653 from the Port of Seattle Police Department's drug seizure funds. The authorization will cover future mapping activities in an amount up to $300,000. (memo and ILA enclosed) c. Authorization for the Chief Executive Officer to execute an Interlocal Agreement between the Port of Seattle and King County, the City of Seattle, the City of Tacoma, the Eastside Public Communications Agency, the Washington State Patrol, Valley Communications Center, Snohomish County and Pierce County to participate in the Regional Executive Policy Committee Project Steering Committee to fund a study of the future emergency communications system for the three county region of King, Pierce and Snohomish Counties. The Port's obligation under this Interlocal Agreement is a one-time contribution of $20,000, to be paid within 45 days of signing, taken from the Port of Seattle Police Department's drug seizure funds. (memo and ILA enclosed) d. Authorization for the Chief Executive Officer to increase the amount authorized for the Barge Layberth Improvements at Terminal 25, Pier 28 and Terminal 46 by $38,000 to pay additional in-house and contractor costs, for a total authorization of $338,000. (memo enclosed) 6. DIVISION, CORPORATE AND COMMISSION ACTION ITEMS a. Authorization for the Chief Executive Officer to prepare design and construction bid documents for the replacement of approximately 90,000 square feet of roof systems located on the south end of the Main Terminal at Seattle-Tacoma International Airport. This authorization is for $120,000 of a total estimated project cost of $2,640,000. (CIP# C800360). (memo and map enclosed) b. Authorization for the Chief Executive Officer to approve all work and contracts, including executing and amending any and all necessary contracts and service directives, for the Automated Vehicle Identification (AVI) System Replacement Project in an amount not to exceed $840,000. This project will be competitively procured. (CIP# C800227). (memo enclosed) c. Authorization for the Chief Executive Officer to execute a professional services Indefinite Delivery/Indefinite Quantity (IDIQ) contract for Roadways Planning and Preliminary Design Services for one year with the option to extend for up to two additional years. Work will be released through service directives as needed for a total not to exceed amount of $600,000. (memo and map enclosed) Continued on next page AGENDA - Port Commission Regular Meeting, April 27, 2010 Page 3 7. STAFF BRIEFINGS a. Update on Self-Funding of the Port's Medical and Dental Benefit Plans. (memo and PowerPoint enclosed) b. Monthly Briefing: Update on the Consolidated Rental Car Facility Program. (memo, attachment and PowerPoint enclosed) 8. NEW BUSINESS 9. POLICY ROUNDTABLE None. 10. ADJOURNMENT PUBLIC TESTIMONY PROCEDURES 1. Any person wishing to speak at a Port Commission meeting must register on a sign-up sheet and identify the specific agenda item to which he/she will speak before the agenda item commences. 2. The Commission does not generally take public testimony for non-action agenda items such as "Policy and Staff Briefings" or Work Session presentations, but may do so at the discretion of the Commission Chair. 3. An individual may testify on an agenda item for up to three minutes. Organization representatives may testify for up to five minutes. 4. Any person wishing to speak on a topic not appearing on an agenda may sign up to speak under "New Business". All testimony provided under "New Business" is limited to three minutes. 5. In the interests of time, the Commission Chair may limit the number of persons speaking on any topic or may limit testimony to those having new information or material to present. 6. The Commission Chair may alter the time allotments for testimony to ensure that more speakers have an opportunity to be heard. 7. The identity of each testifier will be noted in the meeting minutes. An individual or organization representative may have the text of his/her remarks appended to the Commission minutes by submitting a written text at, or before, the meeting. The appended written text will be preserved permanently. 8. A digital audio recording of the public testimony is on file in Port offices. Digital audio recordings are retained in Port offices for six years and then transferred to State Archives. A charge is assessed for duplication or transcription. 9. The Commission does not engage in discussion or debate with testifiers during commission meetings. Questions and requests for information or documents may be addressed to Port staff or to individual Commissioners outside of Commission meetings. (Revised September 14, 2007)
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