Commissioners                                              Tay Yoshitani 
Chief Executive Officer 
Bill Bryant 
Chair and President 
Tom Albro                         P.O. Box 1209 
John Creighton                    Seattle, Washington 98111 
Rob Holland                       www. portseattle.org 
Gael Tarleton                          206.787.3000 

An audio of the meeting proceedings and meeting materials are available on the Port of Seattle
web site - http://www.portseattle.org/about/organization/commission/commission.shtml 

(The approximate point in the audio recording for the specific item is identified by minutes and
seconds; example: 01:30) 
APPROVED MINUTES 
COMMISSION SPECIAL MEETING JANUARY 26, 2010 
The Port of Seattle Commission met in a special meeting at 12:30 p.m., Tuesday, January 26, 
2010 in the International Auditorium at Seattle-Tacoma International Airport, Seattle, WA.
Commissioners Albro, Creighton, Holland and Tarleton were present. Commissioner Bryant was
absent. 
1.     CALL TO ORDER 
The special meeting was called to order at 12:30 p.m. by Gael Tarleton, Vice-Chair and Vice-
President. 
2.     EXECUTIVE SESSION pursuant to RCW 42.30.110 
The meeting was immediate recessed to an Executive Session to discuss Legal Risk matters for
approximately thirty minutes and reconvened to open public session. 
PLEDGE OF ALLEGIANCE 
3.     APPROVAL OF MINUTES 
(00:01:09) Minutes for the special meeting of January 5, 2010  with modification to clarify
which Commissioners were in attendance at the meeting: 
Motion for approval, as modified  Creighton 
Second  Holland 

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PORT COMMISSION MINUTES OF THE SPECIAL MEETING 
TUESDAY, JANUARY 26, 2010                                P. 2 
Motion carried by the following vote: 
In Favor: Albro, Creighton, Holland, Tarleton (4) 
Commissioner Bryant was absent for the vote. 
4.     SPECIAL ORDER OF BUSINESS 
None. 
5.     (00:02:42) UNANIMOUS CONSENT CALENDAR 
Item 5a was removed from the Unanimous Consent Calendar for a separate vote. 
b.   Authorization for the Chief Executive Officer to develop and implement a web-based
Port Roster and Bid System, in an amount not-to-exceed $450,000. This system supports
Central Procurement System processes and Office of Social Responsibility programs,
improves communications with registered vendors regarding business opportunities at the
Port and simplifies business processes. 
Request document: Commission agenda memorandum dated January 4, 2010 from Ralph
Graves, Managing Director, Capital Development Division 
Motion for approval of Item 5 b  Albro 
Second  Creighton 
Motion carried by the following vote: 
In Favor: Albro, Creighton, Holland, Tarleton (4) 
Commissioner Bryant was absent for the vote. 
a.  Authorization for the Chief Executive Officer to execute a professional services
Indefinite Delivery Indefinite Quantity (IDIQ) contract for Vertical Conveyance Design
Services totaling $5,000,000 for four years in support of upcoming capital improvement
projects at Seattle-Tacoma International Airport (Airport) No funding is associated with
this authorization 
Request document: Commission agenda memorandum dated January 5, 2010 from Wayne
Grotheer, Director, Aviation Capital Improvement Program and David Soike, Director, Aviation
Facilities and Maintenance 
Presenters: Mr. Grotheer, Ralph Graves, Managing Director, Capital Development Division, and
Joe Nessel, Capital Project Manager 

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PORT COMMISSION MINUTES OF THE SPECIAL MEETING 
TUESDAY, JANUARY 26, 2010                                P. 3 
Mr. Graves reviewed the Port's process of awarding IDIQ contracts in order to quickly supply
consultant support to design analysis issues and it was noted that this contract is for design
services. 
Mr. Grotheer commented that as the work needing to be done is quite specialized, it was not
expected that any small business would come forward as a prime contractor, but that opportunity is
seen for small business to participate as part of a team or as a sub-contractor. 
Mr. Nessel provided background on the scope of work expected to be addressed through the
contract, noting that it would primarily be related initially to elevators. He stated that technical as
well as phasing issues would be addressed, and would be more of a design/bid/build project,
whereas the escalator project would be more of a design/build project. He also noted that it was
possible that the contract could include future work related to horizontal walkway projects. 
Motion for approval of Item 5a  Albro 
Second  Holland 
Motion carried by the following vote: 
In Favor: Albro, Creighton, Holland, Tarleton (4) 
Commissioner Bryant was absent for the vote 
6.   DIVISION, CORPORATE AND COMMISSION ACTION ITEMS 
a.  (00:09:43) Resolution No. 3618, as amended, Second Reading and Final Passage.
Establishing the Small Contractors and Suppliers Program to develop mutually
advantageous business relationships with small businesses, including those owned
and operated by people of color, women, people with disabilities, veterans, and the
socio-economically disadvantaged. 
Request document: Commission agenda memorandum dated January 19, 2010 from Ralph
Graves, Managing Director, Capital Development Division and Elaine I. Ko, Director, Office of
Social Responsibility. Also provided was a copy of the proposed Resolution, as amended. 
Presenters: Mr. Graves and Ms. Ko 
Mr. Graves reviewed elements of the Resolution, which was presented to the Commission for First
Reading on January 12. 
Commissioner Tarleton commented on the importance of not only getting companies in the door,
but also in helping them to succeed. She also commented on issues related to providing access in
the areas of both the size of a company as well as the net worth of the individual running the
company, noting the difficulty in validating net worth.

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PORT COMMISSION MINUTES OF THE SPECIAL MEETING 
TUESDAY, JANUARY 26, 2010                                P. 4 
Mr. Graves commented that it would be necessary to rely on people self-reporting, and the
obligation of tracking this information was stressed. 
Commissioner Tarleton suggested that random internal audits may be beneficial in order to provide
periodic evaluations of the program. 
Motion for Resolution 3618, Second Reading and Final Passage, as amended  Holland 
Second  Albro 
Motion carried by the following vote: 
In Favor: Albro, Creighton, Holland, Tarleton (4) 
Commissioner Bryant was absent for the vote 
b.  (00:19:31) Authorization for the Chief Executive Officer to advertise for bids and award
a construction contract for the North Expressway Relocation Phase I project (CIP
C800034) consisting of final paving, landscaping and reclamation. The estimated cost
of the project of $5,880,000 is within the previously authorized budget. 
Request document: Commission agenda memorandum dated January 5, 2010 from Michael Ehl,
Director, Airport Operations and George England, Program Leader, Aviation Project Management
Group 
Presenter: Mr. England 
Mr. England noted that this item had actually been previously authorized under a project-wide
authorization, formerly used for Port projects. He stated that to be in compliance with Port
Resolution No. 3605, as amended, staff needed to return to the Commission for authorization for
advertising and construction of this project. 
Highlights of the scope of work were reviewed, and Mr. England commented that the project would
create approximately 120 construction jobs, and noted that the project will be under a Project Labor
Agreement (PLA) being developed specifically for the project.
Responding to a question from Commissioner Albro regarding the project cost breakdown which
was included in the Commission memo, Mr. England noted that he would forward to the
Commissioners a more detailed breakdown of the information regarding the soft costs. 
Motion for approval of Item 6b  Creighton 
Second  Albro 
Motion carried by the following vote: 

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PORT COMMISSION MINUTES OF THE SPECIAL MEETING 
TUESDAY, JANUARY 26, 2010                                P. 5 
In Favor: Albro, Creighton, Holland, Tarleton (4) 
Commissioner Bryant was absent for the vote 
c.  (00:29:39) Authorization for the Chief Executive Officer to execute the Fifth Amendment
to the Bell Harbor International Conference Center Management Agreement to include 
the Smith Cove Cruise Terminal as part of the extension premises, providing interim
non-exclusive management and use to Columbia Hospitality, Inc., for events until May,
2012. 
Request document: Commission agenda memorandum dated January 20, 2010 from Melinda
Miller, Director, Portfolio Management and Patricia Spangler, Real Estate Manager. Also provided
was a draft copy of the amendment. 
Presenter: Ms. Miller 
Ms. Miller noted that staff had briefed the Commission at the January 5, 2010 meeting on the
proposed terms of the amendment to this agreement, noting that the current agreement expires in
2012, and that this amendment would be in effect for that remaining time. She also noted that long
staff will soon begin formally developing the Request for Proposals (RFP) for the ongoing and longterm
management of the facility. Ms. Miller stated that in the interim, potential incremental net
revenue which would be captured as a result of this amendment, is estimated to be $193,000 
Commissioner Tarleton stated her desire to see a very creative approach moving forward for the
management of the Port's facilities. 
Commissioner Albro noted a typo in the proposed amendment on page 2, within paragraph 4,
regarding provision of parking spaces. Staff clarified that the correct language should read (in
italics) "the Port shall be required to provide up to eight hundred" 
Motion for approval of Item 6c  Albro 
Second  Creighton 
Motion carried by the following vote: 
In Favor: Albro, Creighton, Holland, Tarleton (4) 
Commissioner Bryant was absent for the vote 
7.   STAFF BRIEFINGS 
a.  (00:43:41) Update on the Consolidated Rental Car Facility (RCF) Program 
Presentation documents: Commission agenda memorandum dated December 15, 2009 and
attachment from Michael Ehl, Director, Airport Operations; George England, Program Leader,

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PORT COMMISSION MINUTES OF THE SPECIAL MEETING 
TUESDAY, JANUARY 26, 2010                                P. 6 
Project Management Group; and Janice Zahn, Assistant Director, Engineering Construction
Services. Also provided was a computer slide presentation. 
Presenters: Ms. Zahn and Mr. England 
Ms. Zahn provided an update on the work currently in progress at the site, noting that on a daily
basis there is an average of 230 workers on site. She noted that most of the major soil excavation
work is now complete. Ms. Zahn also reviewed cost-related issues.
Mr. England reviewed design elements of the project. He noted that currently, final review
comments are being incorporated for the Offsite Roads Improvement package and it is expected to
be advertised in early to mid-February. He also commented that final review comments were
received regarding the Bus Maintenance Facility and CNG Fueling Facility design documents. 
8.   NEW BUSINESS 
Commission Tarleton made the following announcements: 
President Obama has declared January as a month to discuss and recognize equal rights
and human trafficking risks to people around the world. She suggested the possibility of
having some discussion at the Port of what the Port's role might be regarding human
trafficking issues. She also commented that she would like Chief Wilson to come and talk
about her efforts regarding this subject. 
It was noted that the February 2, 2010 Commission meeting would be held at Aviation
High School, 615 S. 200th St., Des Moines, Washington, and would convene at 1:00 p.m. 
9.   POLICY ROUNDTABLE  BUDGET WORKSHOP 
None. 
9.   ADJOURNMENT 
There being no further business, the meeting was adjourned at 2:20 p.m. 
(A digital recording of the meeting is available on the Port's website) 

Rob Holland 
Secretary 




Jan 26 SM Min