PORT OF SEATTLE 
MEMORANDUM 
COMMISSION AGENDA               Item No.      4d 
ACTION ITEM 
Date of Meeting     August 9, 2016 
DATE:    August 1, 2016 
TO:      Ted Fick, Chief Executive Officer 
FROM:   Peter Garlock, Chief Information Officer 
SUBJECT:  Web Development services for future projects 
Maximum Contract Value:      $1,000,000 
ACTION REQUESTED 
Request Commission authorization for the Chief Executive Officer to execute an indefinite
delivery, indefinite quantity (IDIQ) contract for web development services in the amount of
$1,000,000 with a contract duration of five years and an ordering period of five years in support
of upcoming capital improvement and expense projects to improve Port web-based systems.
There is no budget request associated with this authorization. 
SYNOPSIS 
In the next few years, Information & Communication Technology (ICT) forecasts several
projects to build or improve Port web applications. Procuring a web development services IDIQ
contract will allow the Port to meet the needs of the planned projects in a timely and more cost
effective manner. The first project intended to utilize this IDIQ contract is the Port Website
Upgrade project, scheduled for Commission approval on August 9, 2016. 
IDIQ contracts provide the Port with the flexibility to meet business requirements as they arise
by issuing individual service directives to accomplish tasks within a general, pre-defined scope
of work on an as needed basis for a fixed period of time and a maximum contract amount. 
Competitively procured IDIQ contracts are a widely used public sector contracting tool,
consistent with the Port's Resolution No. 3605, as amended by Resolution No. 3628, and
governed by CPO-1 policy. Budgets to utilize these contracts will come separately from either
annual operating budget or individual project authorizations. 
PROJECT SCOPE OR WORK AND SCHEDULE 
Web development consulting services may consist of functional resources for project
management and requirements analysis, resources proficient in current website and user interface
design, and technical resources for development. 
Service directives will be written with stipulated not-to-exceed amounts and will identify the
scope of services. The contract will have a duration of five years; however, because there is a
five-year ordering period, the contract duration may be extended to allow for work initiated

Template revised May 30, 2013.

COMMISSION AGENDA 
Ted Fick, Chief Executive Officer 
August 1, 2016 
Page 2 of 2 
during the contract ordering period to be fully implemented. Each service directive will specify
the specific scope, duration, and schedule associated with the work. 
FINANCIAL IMPLICATIONS 
The total estimated project services will not exceed $1,000,000. No work is guaranteed to the
consultants and the Port is not obligated to pay the consultant until a service directive is 
executed. After receiving authorization for each project in accordance with Port policy, the
actual work will be fully defined and the Port will issue individual project-specific service
directives. 
SMALL BUSINESS PARTICIPATION 
The IDIQ contract will be set aside for Small Business provided the Port receives two or more
qualified proposers. 
ALTERNATIVES AND IMPLICATIONS CONSIDERED 
Alternative 1   Prepare separate procurements each time web development services are
required.
Pros: 
(1)  Separate procurements may allow you to more precisely fit requirements for
specific projects to a consultant. 
Cons: 
(1)  This alternative would require more procurement processes, add time to projects,
and increase administrative costs in order to hire consultants for each project.
This is not the recommended alternative. 
Alternative 2  Prepare a single procurement to contract with a web development consultant
provider for needs as they arise.
Pros: 
(1)   This alternative would minimize the number of procurement processes necessary 
for timely completion of projects. 
Cons: 
(1)  Use of this IDIQ contract may not be appropriate for a future project requiring a
specialized solution. 
This is the recommended alternative. 
ATTACHMENTS TO THIS REQUEST 
None. 
PREVIOUS COMMISSION ACTIONS OR BRIEFINGS 
None. 

Revised March 28, 2016  pjw