7d Supp
Item No. 7d _supp Date of Meeting April 26, 2016 Sea-Tac International Airport NorthSTAR Program Program Commission First Quarter 2016 Update and North Satellite Project Update NorthSTAR Program The North Sea-Tac Airport Renovation (NorthSTAR) Program is being planned and delivered in collaboration with Alaska Airlines to better serve passengers and improve operational efficiency. This program consists of renovating and expanding the north satellite, improving the north main terminal, refurbishing the north satellite baggage system, and new exterior walkways, stairs and elevators at Concourse C. Purpose: Improve the travel experience from airport drop-off to flight departure and working environment for employees Outcome: Facility modernization; seismic reinforcement; enhanced traveler amenities; new contact gates; long-term energy savings; and operational efficiencies Mission Statement 2 ACTIVE PROJECTS C800554 WP 104802 NS NorthSTAR Program Management George England, Program Mgr C800556 WP 104791 NS NSAT Renovation NSTS Lobbies Ken Warren, Project Mgr " WP U00019 NS NSAT STS Roof Leak Repairs Ken Warren, Project Mgr " WP U00209 NS NSAT Art Program Colleen McPoland, Project Mgr " WP U00221 NS STS Train Display Doug Honeyman, Project Mgr C800545 WP U00042 NS Main Terminal Improvements ON HOLD C800547 WP 104784 NS Conc C Vertical Circulation COMPLETED C800555 WP 104792 NS Refurbish Baggage System COMPLETED EXPENSE PROJECTS WP U00072 NorthSTAR TI Work Doug Honeyman, Project Mgr WP U00137 Project Activation Doug Honeyman, Project Mgr WP U00167 Misc Expense - NSAT Ken Warren, Project Mgr WP U00207 NSAT RMM - Contaminated Soils Ken Warren, Project Mgr WP U00208 NSAT RMM - Asbestos Removal Ken Warren, Project Mgr WP U00094 PLB Relocation at C14 COMPLETED WP U00095 eGSE Relocation at Concourse C COMPLETED WP U00129 CM Office (Retired) COMPLETED WP U00130 BHS RMM COMPLETED WP 104656 Alaska NSAT & Conc C (CLOSED) CLOSED WP U00148 MCP Expansion Tenant Move (CLOSED) COMPLETED Legend: - Reflects Additional Budget Required or Behind Schedule - Reflects concern on Budget or No Float remaining on Schedule - Reflects Good Status on Budget and Schedule NorthSTAR Projects & Status 3 Approved Program: $508M NorthSTAR Program Overall Budget Q1 2016 North Satellite Forecasting Scope Growth 4 NorthSTAR Program Overall Schedule 2012 2013 2014 2015 2016 2017 2018 2019 2020 NSAT Planning & Design NSAT GC/CM Solicitation & Award NSAT Construction CONC C Planning & Design CONC C Bid & Award CONC C Construction BHS Planning & Design BHS Bid & Award BHS Construction MT Planning & Design - On Hold = Commission Authorization Design Construction Overall Plan Actual Plan Actual Plan Actual North Satellite/STS Renovation 100% 87% 0% 0% 9% 5% Main Terminal Improvements 8% 5% 0% 0% 1% 1% Concourse C Vertical Circulation COMPLETE Refurbish Baggage Handling Sys COMPLETE Q1 2016Schedules & % Progress 5 NorthSTAR Program Commission Action Apr 2012 Jul 2012 Nov 2012 Nov 2012 Authorized NSTAR Authorized Authorized Authorized consultant contracts Jun 2012 Design of North Design Design Dec 2012 design/const. supt. Program Satellite & STS NSAT Refurbish Concourse C Program 2012 Briefing Lobbies Renov Baggage System Vertical Briefing Circulation Apr 2013 May 2013 Sept 2013 Oct 2013 Authorized PLA Authorized Authorized Authorized March 2013 covering NSTAR execution of NSTAR Jun 2013 Construction Sept 2013 Construction 2013 Program major CM and Program NSAT Refurbish Program Concourse C Briefing construction projects Commissioning Svcs Briefing Baggage System Briefing Vertical Circulation Aug 2014 Jan 2014 Jul 2014 Authorized NSAT Initial NSAT Apr 2014 NSAT Expansion, Addl Oct 2014 2014 Expansion & Program Expansion Design & GC/CM Program Program Briefing Briefing approach Briefing briefing Jan 2015 Mar 2015 Mar 2015 Q4 2015 Authorized NSAT Authorize Authorize Authorize Jan 2014 2015 Pre-Const Svcs & Early const for PLB; Design Q2 Q3 Construction Q4 Program execution of GC/CM PSE agreement NSAT Baggage Program Program NSAT GC/CM Program Briefing contract CM Offices; STS Expansion Briefing Briefing Prelim. Work Briefing Display; RMM; (Mini-MACC) Q22016 Authorize 2016 Q1 Additional Q2 Q3 Q4 Program NSAT/NSTAR Program Program Program Briefing Soft Cost Briefing Briefing Briefing Q42016 Authorize Q1 Q2 Q3 Q4 2017 Construction Program Program Program Program NSAT GC/CM Briefing Briefing Briefing Briefing (MACC) Commission Schedule Past & Future 6 NorthSTAR Program Management CIP: C800554 NorthSTAR Program Management Purpose: Overall management of the program; programmatic oversight, coordination and controls for consistency; support between stakeholders and projects; and efficient and successful execution of the entire program's objectives. Accomplishments: Began coordination with Port Finance & Budget to evaluate percentage of costs for NSAT that are eligible for PFC (Passenger Facility Charge) funding. Progress: Continuing to update Program Master Schedule with changes to project schedules in design/construction. Issues: Resolving remaining design decisions and AAG concurrence have budget and schedule implications. Q1 2016 Status Program Management 7 NorthSTAR Program Management Metrics: Project Metrics Budget/ Actual Financial Metrics Budget/ Actual Remaining Planned Planned Overall Schedule 54% 46% Estimated Total Costs * $19.5M $3.7M $15.8M Progress SCS Participation 27.0% 18.1%* Estimated Contingency (Program Management) (including Mgmt $0.94M $5.2M Reserve) * denotes % of Prime Contractor Budget to date. Q1 Cashflow $140k $145k * Contingency included Risks: Communication and coordination between multiple teams, stakeholders and people Maintain baseline schedule agreed to by all stakeholders Further budget implications and schedule delays due to NSAT decisions Q1 2016 Metrics/Risks Metrics tracking within acceptable limits 8 NSAT Renovation & NSTS Lobbies CIP: C800556 - NSAT Renovation & NSTS Lobbies Project has budget & schedule concerns Purpose: Renovate and expand the satellite, including infrastructure, seismic reinforcement, gate relocations, north loop STS stations, and new penthouse shell Provide improved travel experience for customers, improved working environment for employees and long-term energy savings and operational efficiencies Accomplishments: Initiated coordination with Art Program artists Prepared, Submitted and Received a favorable MII vote for the project on March 31 Developed criteria for Safegate Aircraft Docking system Phasing criteria for Preliminary Work Package 1 has been incorporated into the design Preliminary Work Package 1 has been issued for Bid Added 8 new scope items; 3 await AAG's final decision whether Port provides Completed budget review; increasing budget requiring Majority-In-Interest Ballot Developed 22 construction phasing options to maintain 14 terminal adjacent gates through NSAT construction per AAG request AAG identified urgent need to replace Gate C17 PLB; Designated as "Hot Project" due to operational impacts and decided to fast track under a separate pre-existing CIP North Satellite Accomplishments 9 NSAT Renovation & NSTS Lobbies (continued): Progress: Progressed implementation of Value Engineering refinement; Emergency Power redesign saves $1.7 million Progressed Airport Dining & Retail coordination during construction, at opening of Phase 1 completion and final construction Identified additional temporary infrastructure requirements for Phase 1 to Phase 2 transition Continue resolving AAG 60% design comments Working to resolve existing holdroom Level of Service (LOS) concerns by AAG during construction Awaiting AAG's approval of refined space layout for Boardroom impacted by Port's value engineering decision modifying the roof & slightly reducing boardroom space Port & GC/CM discussing contract requirements, refining bid package scopes of work and finalizing construction phasing in preparation to begin work "Push/Pull Planning" session conducted to critical path schedule to compete design of Preliminary Work Package 2 & Base Building packages incorporating 8 added scope items and submittal dates without impact to construction schedule Conducting workshops on Phase 2 construction phasing; 3 preferred options need refining North Satellite Progress 10 NSAT Renovation & NSTS Lobbies 2016 2017 2018 2019 2020 2021 ID Task Name Start Finish Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 1 Commission Authorization Preliminary Work 12/8/2015 12/8/2015 2 100% Design - Prelim Work Pkg #1 3/4/2016 3/4/2016 3 100% Design Prelim Work Pkg #2 6/3/2016 6/3/2016 4 Commission Authorization - MACC 8/25/2016 8/25/2016 5 100% Design Base Building 9/14/2016 9/14/2016 6 MII Vote 3/31/2016 3/31/2016 7 Construction Prelim Work Pkg #1 4/21/2016 11/23/2016 PLB Relocation 8 Construction Prelim Work Pkg #2 11/25/2016 12/26/2017 Mass Excavation for Expansion / Utility Reroute / Structural Steel 9 Construction Base Building Phase 1 12/7/2017 2/21/2019 Phase 1 - Expansion Buildout 10 Construction Base Building Phase 2 2/21/2019 12/22/2020 Phase 2 - Building Renovation Project Schedule by Phase Completion in Q4 2020 pending MII vote 11 NSAT Renovation & NSTS Lobbies Commission Current PMG MII Submittal ($ in Millions) Budget 60% Budget (Post VE) Design Phase $62.1 $65.2 $67.2 Construction Phase $325.0 $372.4 $426.0 Sales Tax $28.8 $33.2 $37.9 Subtotal (Capital) $415.9 $470.8 $531.1 Expense (RMM) $5.8 $11.8 $11.8 Total $421.7 $482.6 $542.9 Overall Budget Growth (see next page for details) Scope Additions ($48.8M) Market Conditions/Risks ($66.4M) Project Cost Growth Summary MII Submitted Budget / Scope Additions 12 NSAT Renovation & NSTS Lobbies Growth from Commission Budget to 60%: Growth from 60% to MII: Additional Scope Additional Scope Relo of STS Switchgear/Smoke Evac Ductwork ($5.3M) Reroute Roof Drainage to Storm Sewer ($1.7M) Temp Facilities/PLB Relo for Gate Operations ($12.0M) SafeDock / Ramp Information Displays ($5.0M) Addl eGSE parking/charging stations ($2.5M) Gate, Flight & Baggage Information Displays and Connect AAG MDF to Emergency Power ($0.1M) Closed Circuit TV ($1.5M) Taxiway Lighting / Panel Replacement ($3.2M) Living Wall; Ramp Lighting & Increase CCTV ($0.2M) Chilled Water Service Backbone Increase ($2.1M) Portable Emergency Power Generator (credit Site / Civil Regrade & Panel Replacement ($8.0M) incl. in VE) Potable Water Cabinets ($0.3M) Potential Port purchase of holdroom seats and LEED Certification ($0.5M) casework ($2.5M) Rainwater Collection ($0.3M) Potential Port purchase of 21 Passenger Loading HVAC Heat Recovery Pump System ($1.0M) Bridges ($21M) Natural Gas ($0.2M) Anticipated Value Engineering (-$18.6M) Market Conditions & Risks Additional Bid and Market Risk Contingency Market Conditions & Risks ($14.4M) 60% Estimate Adjustments ($19.3M) Phase II Construction Sequencing / Gate GC/CM Fee Distribution Adjustment ($18.7M) Availability Risk ($14.0M) Project Cost Growth Summary MII Submitted Budget / Scope Additions 13 NSAT Renovation & NSTS Lobbies Issues: AAG submitted letter identifying issues requiring resolution for concurrence 17 gates during NSAT construction, Approval of revised Boardroom, LOS concerns Final definition and agreement required of AAG "betterments" (cost sharing items), including budget quantification Metrics: Project Metrics Budget/ Actual Financial Metrics Budget/ Actual Remaining Planned Planned Overall Schedule Progress 9% 5% Estimated Total Costs $415.9M $25.2M $505.9M 1 (including Contingency) SCS Participation (Design) 3.3% 1.9% Estimated Contingency $38.5M $28.3M SCS Participation (Const) 0.0% * 0.0% * Q1 Cashflow $3.2M $2.7M Apprenticeship Utilization 15.0% 0.0% * 1 Reflects remaining to Forecast Minority Utilization 15.0% 0.0% * Women Utilization 10.0% 0.0% * Preferred Entry Apprentices 1 in 5 0 * * No Information available yet Too early to report Q1 2016 Issues/Metrics Metrics show delay & cost risk 14 NSAT Renovation & NSTS Lobbies Risks: Final reconciliation of project cost with Contractor results in budget growth Ability to implement preliminary construction phasing plan and terminal/airside modifications that minimizes impacts to AAG's customers level of service, operations, schedule and construction costs Supporting AAG's continued requests for more detailed analysis that minimizes impacts to complete the design of the project and maintain schedule Continued analysis of Phase 2 to increase number of operating gates impacts design and construction Resolution of AAG & Port comments as the design progresses that increase scope Impact of the aggressive construction market on cost and availability of materials and work force Risks Final budget, AAG concurrence, and design scope 15
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