7c supp
Item No. 7c_supp Date of Meeting February 9, 2015 Sea-Tac International Airport NorthSTAR Program Program Commission Fourth Quarter 2015 Update and North Satellite Project Update NorthSTAR Program The North Sea-Tac Airport Renovation (NorthSTAR) Program is being planned and delivered in collaboration with Alaska Airlines to better serve passengers and improve operational efficiency. This program consists of renovating and expanding the north satellite, improving the north main terminal, refurbishing the north satellite baggage system, and new exterior walkways, stairs and elevators at Concourse C. Purpose: Improve the travel experience from airport drop-off to flight departure and working environment for employees Outcome: Facility modernization; seismic reinforcement; enhanced traveler amenities; new contact gates; long-term energy savings; and operational efficiencies Mission Statement 2 ACTIVE PROJECTS C800554 WP 104802 NS NorthSTAR Program Management George England, Program Mgr C800556 WP 104791 NS NSAT Renovation NSTS Lobbies Ken Warren, Project Mgr " WP U00019 NS NSAT STS Roof Leak Repairs Ken Warren, Project Mgr " WP U00209 NS NSAT Art Program Colleen McPoland, Project Mgr " WP U00221 NS STS Train Display Doug Honeyman, Project Mgr C800547 WP 104784 NS Conc C Vertical Circulation COMPLETED C800545 WP U00042 NS Main Terminal Improvements ON HOLD C800555 WP 104792 NS Refurbish Baggage System COMPLETED EXPENSE PROJECTS WP 104656 Alaska NSAT & Conc C (CLOSED) CLOSED WP U00072 NorthSTAR TI Work Doug Honeyman, Project Mgr WP U00094 PLB Relocation at C14 COMPLETED WP U00095 eGSE Relocation at Concourse C COMLPETED WP U00129 CM Office (Retired) COMPLETED WP U00130 BHS RMM COMPLETED WP U00137 Project Activation Doug Honeyman, Project Mgr WP U00148 MCP Expansion Tenant Move (CLOSED) COMPLETED WP U00167 Misc Expense - NSAT Ken Warren, Project Mgr WP U00207 NSAT RMM - Contaminated Soils Ken Warren, Project Mgr WP U00208 NSAT RMM - Asbestos Removal Ken Warren, Project Mgr Legend: - Reflects Additional Budget Required or Behind Schedule - Reflects concern on Budget or No Float remaining on Schedule - Reflects Good Status on Budget and Schedule NorthSTAR Projects & Status 3 Approved Program: $508M NorthSTAR Program Overall Budget Q4 2015 North Satellite conducting Value Engineering 4 NorthSTAR Program Overall Schedule 2012 2013 2014 2015 2016 2017 2018 2019 2020 NSAT Planning & Design NSAT GC/CM Solicitation & Award NSAT Construction CONC C Planning & Design CONC C Bid & Award CONC C Construction BHS Planning & Design BHS Bid & Award BHS Construction MT Planning & Design - On Hold = Commission Authorization Design Construction Overall Plan Actual Plan Actual Plan Actual North Satellite/STS Renovation 94% 68% 0% 0% 9% 5% Main Terminal Improvements 7% 4% 0% 0% 1% 1% Concourse C Vertical Circulation COMPLETE Refurbish Baggage Handling Sys COMPLETE Q4 2015Schedules & % Progress 5 NorthSTAR Program Commission Action Apr 2012 Jul 2012 Nov 2012 Nov 2012 Authorized NSTAR Authorized Authorized Authorized consultant contracts Jun 2012 Design of North Design Design Dec 2012 design/const. supt. Program Satellite & STS NSAT Refurbish Concourse C Program 2012 Briefing Lobbies Renov Baggage System Vertical Briefing Circulation Apr 2013 May 2013 Sept 2013 Oct 2013 Authorized PLA Authorized Authorized Authorized March 2013 covering NSTAR execution of NSTAR Jun 2013 Construction Sept 2013 Construction 2013 Program major CM and Program NSAT Refurbish Program Concourse C Briefing construction projects Commissioning Svcs Briefing Baggage System Briefing Vertical Circulation Aug 2014 Jan 2014 Jul 2014 Authorized NSAT Initial NSAT Apr 2014 NSAT Expansion, Addl Oct 2014 2014 Expansion & Program Expansion Design & GC/CM Program Program Briefing Briefing approach Briefing briefing Jan 2015 Mar 2015 Mar 2015 Q4 2015 Authorized NSAT Authorize Authorize Authorize Jan 2014 2015 Pre-Const Svcs & Early const for PLB; Design Q2 Q3 Construction Q4 Program execution of GC/CM PSE agreement NSAT Baggage Program Program NSAT GC/CM Program Briefing contract CM Offices; STS Expansion Briefing Briefing Prelim. Work Briefing Display; RMM; (Mini-MACC) Q22016 Q32016 Authorize Authorize 2016 Q1 Additional Q2 Construction Q3 Q4 Program NSAT/NSTAR Program NSAT GC/CM Program Program Briefing Soft Cost Briefing (MACC) Briefing Briefing Q1 Q2 Q3 Q4 2017 Program Program Program Program Briefing Briefing Briefing Briefing Commission Schedule Past & Future 6 NorthSTAR Program Management CIP: C800554 NorthSTAR Program Management Purpose: Overall management of the program; programmatic oversight, coordination and controls for consistency; support between stakeholders and projects; and efficient and successful execution of the entire program's objectives. Accomplishments: Transferred $750K from management reserve for continued program management. Progress: Continuing to update Program Master Schedule with changes to project schedules in design/construction. Issues: Resolving remaining design decisions and AAG concurrence have budget and schedule implications. Final SAMP recommendations could have implications with the MTI project. Q3 2015 Status Program Management 7 NorthSTAR Program Management Metrics: Project Metrics Budget/ Actual Financial Metrics Budget/ Actual Remaining Planned Planned Overall Schedule 52% 43% Estimated Total Costs * $19.5M $3.4M $16.1M Progress SCS Participation 27.0% 20.8%* Estimated Contingency (Program Management) (including Mgmt $0.94M $5.2M Reserve) * denotes % of Prime Contractor Budget to date. Q4 Cashflow $236k $181k * Contingency included Risks: Communication and coordination between multiple teams, stakeholders and people Maintain baseline schedule agreed to by all stakeholders Further budget implications and schedule delays due to NSAT decisions Q4 2015 Metrics/Risks Metrics within tolerance 8 NSAT Renovation & NSTS Lobbies CIP: C800556 - NSAT Renovation & NSTS Lobbies Project has budget & schedule concerns Purpose: Renovate and expand the satellite, including infrastructure, seismic reinforcement, gate relocations, north loop STS stations, and new penthouse shell Provide improved travel experience for customers, improved working environment for employees and long-term energy savings and operational efficiencies Accomplishments: Commission approved $98.1M to proceed with Preliminary Construction packages Received confirmation to incorporate most Value Engineering items with design impacts Refined Preliminary work and Phase 1 construction phasing to minimize aircraft position changes, fuel hydrant pit relocations and impacts to AAG's operations Resolved AAG's concerns about holdroom capacity, level of service (LOS) and blended concession seating Divided Preliminary work into 2 design packages Progress: Creating step-by-step construction phasing plan for Preliminary design packages Continuing to resolve AAG 60% design comments & existing holdroom LOS concerns Refining space allocation for AAG's Boardroom affected by value engineering North Satellite Accomplishments and Progress 9 NSAT Renovation & NSTS Lobbies Progress (continued): Resolution of 60% design comments from Port Stakeholders 100% design of Preliminary Work Package #1 due January 2016 & construction starts end of Q1 2016 Port & GC/CM discussing contract requirements, refining bid package scopes of work and finalizing construction phasing in preparation to begin work 90% design Preliminary Work Package #2 due early April 2016, 100% design due early June 2016 & construction starts Q3 2016 90% design of base building due Q2 2016, 100% design due end of Q3 2016 & construction start Q3 2017 Phase 1 construction estimated to be complete in Q1 2019 Phase 2 construction estimated to be complete Q4 2020 Construction Packages Phases and Scopes 10 NSAT Renovation & NSTS Lobbies 2016 2017 2018 2019 2020 2021 ID Task Name Start Finish Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 1 Commission Authorization Preliminary Work 12/8/2015 12/8/2015 2 100% Design - Prelim Work Pkg #1 1/21/2016 1/21/2016 3 100% Design Prelim Work Pkg #2 6/3/2016 6/3/2016 4 Commission Authorization - MACC 8/10/2016 8/10/2016 5 100% Design Base Building 9/14/2016 9/14/2016 6 Construction Prelim Work Pkg #1 3/29/2016 9/15/2016 PLB Relocation 7 Construction Prelim Work Pkg #2 8/11/2016 11/30/2017 Mass Excavation for Expansion / Utility Reroute / Structural Steel 8 Construction Base Building Phase 1 11/13/2017 1/30/2019 Phase 1 - Expansion Buildout 9 Construction Base Building Phase 2 1/30/2019 12/21/2020 Phase 2 - Building Renovation Project Schedule by Phase Completion in Q4 2020 11 NSAT Renovation & NSTS Lobbies Current Budget 60% PMG Estimate Cost Growth (Post VE) Design Phase $62.1 M $66.1 M $4.0 M Construction Phase $325.0 M $360.3 M $35.3 M Sales Tax $28.8 M $32.7 M $3.9 M Subtotal (Capital) $415.9 M $459.1 M $43.2 M Expense (RMM) $5.8 M $11.8 M $6.0 M Total $421.7 M $470.9 M $49.2 M Updated progress: Finalizing reconciliation of 60% design estimates with Contractor Difference in total estimate remains at $70M between Port & Contractor Forecasted total budget range remains at $470-490 million Estimators developing collaborative process & common format for 90% estimate to align with how Contractors bid work Engineer's Estimates for all bid packages to be jointly developed by Port, Designer & Contractor with assurances Port gets best value for the project Project Cost Growth Summary Cost estimate progress update 12 NSAT Renovation & NSTS Lobbies Value Engineering Efforts Incorporating 46 VE items for an estimated net value of approximately $20M Delay Preliminary Construction design package by 2 months and 90% building design package by 3 months (cost impact included in net value above) Additional $800k design fee required and is included in the above net value. North end building envelope requiring more detailed analysis, revising the floor plan layout for the AAG boardroom and getting AAG's concurrence Challenge remains to balance savings while maintaining Port standards in appearance, functionality, maintainability, program requirements and AAG needs Value Engineering Process Progress update 13 NSAT Renovation & NSTS Lobbies Value Engineering Exterior Renderings 90% Progress 60% Design Value Engineering Process Progress update 14 NSAT Renovation & NSTS Lobbies Issues: AAG submitted letter identifying issues requiring resolution for concurrence Final definition and agreement required of AAG "betterments" (cost sharing items), including budget quantification Metrics: Project Metrics Budget/ Actual Financial Metrics Budget/ Actual Remaining Planned Planned Overall Schedule Progress 9% 5% Estimated Total Costs $415.9M $21.8M $394.1M (including Contingency) SCS Participation (Design) 3.3% 1.7% Estimated Contingency $40.7M $35.1M SCS Participation (Const) 0.0% * 0.0% * Q3 Cashflow $5.8M $3.9M Apprenticeship Utilization 15.0% 0.0% * Minority Utilization 15.0% 0.0% * Women Utilization 10.0% 0.0% * Preferred Entry Apprentices 1 in 5 0 * * No Information available yet Too early to report Q4 2015 Issues/Metrics Metrics show delay & cost risk 15 NSAT Renovation & NSTS Lobbies Risks: Final reconciliation of the revised final project cost estimate with Contractor Implementing final construction phasing plan and terminal/airside modifications prior to construction that minimizes impacts to Customer's level of service, maintains operating gates, operational effectiveness, schedule impacts and construction cost Continued AAG requests for more detailed work sequencing still impacts completing the design and schedule of Preliminary Work Package 1 Continued analysis of Phase 2 to increase number of operating gates AAG request for MII Ballot on budget increase Resolution of AAG & Port 60% comments requesting design and/or scope changes Impact of the aggressive construction market on cost and availability of materials and work force Risks Final budget, AAG concurrence, and design scope 16
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