PORT OF SEATTLE 
MEMORANDUM 
COMMISSION AGENDA               Item No.       4f 
ACTION ITEM 
Date of Meeting    October 13, 2015 
DATE:    October 2, 2015 
TO:      Ted Fick, Chief Executive Officer 
FROM:   Bob Duffner, Senior Manager Aviation Environmental 
SUBJECT:  Environmental Construction  Support Services Indefinite Delivery, Indefinite
Quantity Professional Services Agreement 
Maximum Contract Value:    $2,300,000   Source of   Future individual project
Funds:     authorizations and operating
budgets 
ACTION REQUESTED 
Request Commission authorization for the Chief Executive Officer to execute one (1)
professional services indefinite delivery, indefinite quantity (IDIQ) contract to perform
environmental construction support services with a total value of $2,300,000 and a contract
ordering period of five (5) years. No funding is associated with this authorization.
SYNOPSIS 
Environmental construction support services includes provision for environmental construction
monitoring, hazardous waste compliance, and site assessments for environmental due diligence. 
Services are provided to support planning and development initiatives and other strategic
interests for all Port divisions and the Alliance, as needed. 
IDIQ contracts provide the Port with the flexibility to meet business requirements as they arise
by issuing individual service directives to accomplish tasks within the general, pre-defined scope
of work on an as-needed basis for a fixed period of time and a maximum contract amount. The
funding for these service directives will come separately from either annual operating budgets or
individual project authorizations. 
BACKGROUND 
Port environmental staff is on-call 24/7 and respond as needed to monitor and coordinate
environmentally related events, all spills or other environmental emergency response actions,
and discovery of unanticipated contamination during construction and other Port activities. 
Annually, staff manages hundreds of thousands of pounds of contaminated soil, hazardous waste, 
and other regulated materials. A major portion of this work includes monitoring construction
activities for environmental contamination caused by historic operations and spills of hazardous

Template revised May 30, 2013.

COMMISSION AGENDA 
Ted Fick, Chief Executive Officer 
October 2, 2015 
Page 2 of 7 
materials. In most cases contaminated soils at these sites present no risk to human health or the
environment while in place or below pavement. However, that same contaminated material must
be properly managed and disposed of in accordance with federal and state requirements once
excavated and removed from the site. 
In 2002, an environmental construction monitoring work plan was developed to document the
coordination and oversight related to the discovery, evaluation, and disposal of contaminated 
materials encountered during construction projects. This plan was originally required to be
implemented as part of the 401 Water Quality Certificate 1996-4-02325 issued by the
Washington State Department of Ecology in June 2004. The Port continues to implement it as
evidence that all discovered contamination is properly identified and disposed. Implementation
of this plan has been proven to decrease construction delays, and ensure the Port properly
disposes of contaminated material, preventing significant additional cost and cleanup liability. 
Similarly, Airport operations and maintenance activities generate a significant volume of
hazardous waste. These wastes include maintenance supplies, garden pesticides, building
materials containing PCBs, mercury, and lead, underground storage tanks, and containers of
unknown contents. Each of these materials requires special management to comply with the rules
of multiple regulatory agencies.
Property acquisitions also require the need for environmental assessments and other technical
support services to determine if historic contamination is present and how the site should be
properly characterized to meet environmental due diligence standards.

REQUEST JUSTIFICATION AND DETAILS 
Construction monitoring and waste management compliance require specific technical
knowledge and training, as well as expertise in using specialized field sampling and detection
equipment. Management of waste consistent with the Port's construction monitoring work plan
and federal and state regulations minimize construction delays, limits environmental impacts, 
and reduces the Port's exposure to unacceptable liability and enforcement actions.
Competitively bid IDIQ contracts are a widely used public sector contracting tool, consistent
with the Port's General Delegation of Authority and governed by Central Procurement Office
(CPO)-1 policy.
This contract will be procured according to CPO-1 procedures for Category III procurement. The
Port will advertise and issue a request for qualifications (RFQ) that includes small business
goals, including small contractors and suppliers (SCS) participation, as determined jointly with
the Office of Social Responsibility (OSR). The contract will support the small business and SCS
goals that promote opportunities for a variety of small businesses to participate.
An evaluation of the level of outside services required versus Port staff support was performed as
detailed in the Alternatives and Implications Considered section below.  This evaluation 
considered cost as well as staff availability, impacts to work schedules and level of in-house

COMMISSION AGENDA 
Ted Fick, Chief Executive Officer 
October 2, 2015 
Page 3 of 7 
expertise. The evaluation concluded that environmental construction support services could be
most effectively met through a combination of Port staff supplemented by IDIQ contract support.
In addition to this proposed IDIQ, Port staff are proposing an IDIQ for Upland and Sediment
Environmental Site Management and Investigation Support Services under separate commission
authorization request (Item No. 4g). The Upland and Sediment IDIQ will provide support for
remediation-related assessments, investigations and other related activities performed to
understand potential liability associated with contamination present at current or potential future
Port Facilities. These remediation-related assessments and investigations primarily address
contaminated sites regulated under the State's Model Toxics Control Act or Federal Superfund
program (CERCLA) requiring specialized services addressing the technical and regulatory needs
of these regulations. This contract is primarily for Maritime & Economic Development;
however it will allow for Aviation and Alliance work also. 
This proposed Environmental Construction Support Services IDIQ is focused on management of
construction waste and other regulated materials generated by operating facilities. Expertise is
required in materials management under state and federal solid waste regulations. This contract
is primarily for work related to Aviation Division; however, we are including option for work
related to Maritime, Economic Development, and Alliance. 
Personnel required to meet these two IDIQ requirements are significantly different. Combining
these two procurements was considered in acquisition planning. A single procurement would
result in larger contract with multiple specialty subcontractors. Two separate procurements was
selected in order to avoid prime contractor management fees and provided direct access the
specialized services required.
Project Objectives 
Provide cost effective means for the Port to meet requirements of the Environmental
Construction Monitoring work plan. 
Provide technical expertise for hazardous waste management compliance and to perform
site assessments and characterize site conditions for environmental due diligence. 
Scope of Work 
Prepare and execute one IDIQ contract for Environmental Construction Services Support.
Services to be included in the IDIQ contract are: 
environmental construction monitoring for identification and proper management of
contaminated soils, underground storage tanks, fuel pipelines, other hazardous materials,
and stormwater encountered during construction; 
field screening and laboratory sampling services for all types of media including waste,
sediment, groundwater, surface water, storm water, soils, sludge, and air/vapor performed
by trained environmental specialists;

COMMISSION AGENDA 
Ted Fick, Chief Executive Officer 
October 2, 2015 
Page 4 of 7 
data management and geographic information system services and mapping; 
compliance support for identifying, designating, packaging, inspecting, and coordinating
disposal of hazardous and non-hazardous wastes; 
support for spill response activities; 
environmental site and risk assessments and investigations; 
design of site remediation systems; and 
cost estimation services for environmental projects. 
Schedule 
This IDIQ contract will have a contract ordering period of five years during which service
directives will be issued. The contract duration and ordering period will ensure continuity of
support to upcoming multi-year construction projects and other environmental support provided
by this contract. 
FINANCIAL IMPLICATIONS 
The contract will have a not-to-exceed amount of $2,300,000. The Port will authorize work
under individual service directives as specific work tasks are required and funding for that work
is authorized by the Commission.
Individual service directives will be negotiated and processed before any work is performed.
Service directives, consisting of a scope, fee agreement, and schedule, will not be established
until the project has been approved in accordance with the General Delegation of Authority.
There are no guarantees that the Port will initiate any service directive or that any related projects
will be authorized by the Port Commission. The Port will not issue service directives in excess of
the $2,300,000 contract value. 
Budget Status and Source of Funds 
The costs for the majority of services to be performed under this IDIQ contract will be associated
with specific capital projects and approved through future individual project authorizations. 
Other costs will be included in the Aviation Environmental annual operating budget requests or
other departments as needed and subject to Commission approval. Therefore, the primary
funding source will be the Airport Development Fund. 
STRATEGIES AND OBJECTIVES 
This procurement would support the Port's strategic objective of leading the U.S. airport industry
in environmental innovation and minimizing the Airport's environmental impact. Actions taken
under this authorization would ensure appropriate management of historic environmental
contamination encountered by construction activity and of hazardous materials to prevent release
of such materials to the environment. Services under this contract will also fulfill the Port's
environmental due diligence relating to property acquisitions and redevelopment.

COMMISSION AGENDA 
Ted Fick, Chief Executive Officer 
October 2, 2015 
Page 5 of 7 
This procurement would also support the Port's strategy to manage our finances responsibly by
providing a cost efficient means to secure professional services for tasks that present variable
workload and require specialized expertise that cannot be effectively provided by Port staff. 
TRIPLE BOTTOM LINE 
Economic Development 
The contract will include provisions for small business participation as specified by the Port's
Office of Social Responsibility. 
It is estimated that the environmental construction monitoring may require up to 17,000 
hours of professional services over a five-year period.
The current procurement plan is to execute one service agreement. The specialized
services required will provide business opportunities for multiple firms to team on this
procurement.
In accordance with Office of Social Responsibility (OSR) recommendations, small
business participation will be considered in the evaluation criteria. Several small
businesses in the Puget Sound area marketplace will be able to compete independently for
this contract. 
Environmental Responsibility 
Airport operations utilize significant amounts of hazardous materials (e.g., paints,
solvents, fuels, oils). Proper management of these materials is critical to meet applicable
state and federal regulations and limit impact on the environment. This contract will
protect the environment from impacts of the current operation as well as identify and
remove impacts from historic releases. 
Community Benefits 
As noted above, the contract will benefit the community by providing opportunities for 
Puget Sound small businesses. 
Proper management of hazardous materials prevents releases that could affect the health
of the local community. 
Removal of hazardous materials from historic releases protects the local community from
exposure to these materials. 
ALTERNATIVES AND IMPLICATIONS CONSIDERED 
Four alternatives for meeting the Airport's environmental construction  support services 
requirements were evaluated. The alternatives evaluated methods of performing environmental
construction monitoring tasks through contracted services, Port staff, construction contractor or
combination of all three. Annual costs for each alternative were evaluated based on the
anticipated demand for environmental construction monitoring during a construction season.

COMMISSION AGENDA 
Ted Fick, Chief Executive Officer 
October 2, 2015 
Page 6 of 7 
Although the level of required services may vary year to year, the relative costs for each
alternative were shown to remain the same and therefore not affect the evaluation of the
alternatives for a typical year presented below. Hazardous waste compliance and site
assessments must be performed through contracted services due to technical expertise needed for
these tasks. Cost for these tasks, estimated at $149,000 annually, was therefore the same in each
alternative.
Alternative 1) Environmental Construction Support Services Completed by IDIQ contract: 
Estimated Annual Costs: $700,500 
Pros: 
Contractor only paid for work performed; no payment is given for being on-call. 
Does not require additional Port staff. 
Provides flexibility of contracted work force. 
Provides consistent reporting and documentation. 
Direct  control  of  contamination  and  low  potential  for  compliance  violations  or
environmental liability. 
Cons: 
Increased costs as compared to Alternatives 3 and 4. 
Alternative 2) Environmental Construction Monitoring performed by Construction
Contractor 
Estimated Annual Costs: $791,600 
Pros: 
Reduces Port staff costs for contract administration. 
Cons: 
Increases environmental liability due to lack of direct control of waste designation. 
Increases AV/ENV staff time to track, compile, and manage contractor reports. 
Prime contractor would charge to manage these services under force account. 
Potential overpayment for mischaracterized soil. 
Costs greater than Alternatives 1, 3, and 4. 
Alternative 3) Environmental Construction Monitoring Completed by Port Staff 
Estimated Annual Costs: $554,800 
Pros: 
Reduces staff costs for contract administration. 
Provides Port work force that can increase or decrease service level of effort as needed. 
Provides trained Port workforce with specific technical expertise. 
Provides consistent reporting and documentation.

COMMISSION AGENDA 
Ted Fick, Chief Executive Officer 
October 2, 2015 
Page 7 of 7 
Direct  control  of  contamination  and  low  potential  for  compliance  violations  or
environmental liability. 
Cons: 
Servicing peak seasonal demand requires hiring additional full-time employees resulting
in un-utilized labor through the majority of the year. 
Costs greater than Alternative 4. 
Alternative 4) Environmental Construction Support Services Completed by IDIQ Contract
and Port Staff 
Estimated Annual Costs: $514,200 
Pros: 
Lowest cost alternative. 
Provides contracted and Port work force that can increase or decrease service level of
effort needed. 
Provides trained workforce with specific technical expertise. 
Direct  control  of  contamination  and  low  potential  for  compliance  violations  or
environmental liability. 
Provides consistent reporting and documentation. 
Provides opportunities for businesses, including small businesses, to participate in Port
work. 
Cons: 
Coordination is required between Port Environmental Construction Manager and
consultant. 
This is the recommended alternative. This analysis holds for higher and lower levels of
required yearly services. 
ATTACHMENTS TO THIS REQUEST 
None. 
PREVIOUS COMMISSION ACTIONS OR BRIEFINGS 
February 28, 2012 Commission authorized execution of one professional services
IDIQ contract to perform Environmental Field Support Services at Seattle-Tacoma
International Airport with a total value of $2,322,000 over 3 years.