PORT OF SEATTLE 
MEMORANDUM 
COMMISSION AGENDA               Item No.      4c 
ACTION ITEM 
Date of Meeting    September 8, 2015 
DATE:    September 01, 2015 
TO:      Ted Fick, Chief Executive Officer 
FROM:   Bob Duffner, Senior Manager Aviation Environmental Programs 
SUBJECT:  Surface Water Monitoring and Toxicity Testing Services IDIQ Contract for the
Seattle-Tacoma International Airport 
Amount of This Request:          $0  Source of Funds: Future Operating Budgets and
Individual Project
Maximum Contract Value    $2,500,000 
Authorizations 

ACTION REQUESTED 
Request Commission authorization for the Chief Executive Officer to execute one (1)
professional services Indefinite Delivery/Indefinite Quantity (IDIQ) contract to perform Surface
Water Monitoring and Toxicity Testing Services with a total value of $2,500,000 and a contract
ordering period of five (5) years at the Seattle-Tacoma International Airport (Airport). No
funding is associated with this authorization.
SYNOPSIS 
The Aviation Environmental Department proposes to advertise and select one qualified firm to
provide surface water monitoring and toxicity testing services. This IDIQ would be used to meet
requirements of the Airport's National Pollution Discharge Elimination System (NPDES) permit
and other environmental permits.  The IDIQ contract would also provide surface water
monitoring and testing support to the Airport's Capital Improvement Program (CIP), planning
and development initiatives, and other strategic interests. The contract would also be used by
other Port Divisions as needed. 
IDIQ contracts provide the Port with flexibility to meet business requirements as they arise by
issuing individual Service Directives to accomplish tasks within the general, pre-defined scope
of work on an as-needed basis for a fixed period of time and a maximum contract amount. The
funding for these service directives will come separately from either annual operating budgets or
individual project authorizations. 
BACKGROUND 
The Aviation Division, led by the Aviation Environmental Program, is responsible for ensuring
compliance with the Airport's National Pollution Discharge Elimination System (NPDES)

Template revised May 30, 2013.

COMMISSION AGENDA 
Ted Fick, Chief Executive Officer 
September 01, 2015 
Page 2 of 7 
permit and other environmental permits. The Airport currently operates under an individual
NPDES permit that includes comprehensive monitoring and testing of stormwater runoff
associated with Airport operations and construction activities. Runoff associated with these
activities drain to 11 outfalls discharging to local streams that provide habitat to recovering
salmon populations and other aquatic resources.  The permit also regulates runoff associated
with Airport fueling and deicing operations that discharge to Puget Sound.  In addition to
receiving water discharges, the permit requires monitoring and testing of industrial wastewater
discharges to local sanitary sewer systems. 
Other Airport permits requiring surface water monitoring and testing include the Section 404
permit and Section 401 Water Quality Certification for the 1997 Master Plan Update (MPU)
projects and King County waste discharge permits. The  1997 MPU related permits contain
conditions requiring monitoring and testing for up to 15 years after the November 2008
completion of the Third Runway construction project. King County waste discharge permits
include monitoring requirements for discharges from the Airport's Industrial Wastewater System
and biffy system to the County's South Treatment Plant in Renton. In addition to existing permit
requirements, future CIP projects may require monitoring and testing in support of planning,
development, design and operations.
In order to effectively comply with these requirements, a variety of specialized environmental
services are required including those related to environmental sample collection and testing,
aquatic toxicology, stream hydrology, limnology, illicit discharge investigations, facility process
analyses, mapping, and pollution fate and transport. 
PROJECT JUSTIFICATION AND DETAILS 
This contract will enable the Port to meet the surface water-related monitoring and testing
requirements of the Airport's NPDES and other environmental permits. Failure to meet these
requirements would be a direct violation of the permits and would subject the Port to
enforcement actions. 
Competitively bid IDIQ contracts are a widely used public sector contracting tool, consistent
with the Port's Resolution No. 3605 as amended by Resolution No. 3628 and governed by
Central Procurement Office (CPO)-1 policy.
The contract will be procured according to CPO-1 procedures for Category III procurement. The
Port will advertise and issue a request for qualifications (RFQ) that includes small business
goals, including small contractors and supplies (SCS) participation, as determined jointly with
the Office of Social Responsibility (OSR). The program lead will support the small business and
SCS goals, which provide opportunities for a variety of small businesses to participate.
An evaluation of the level of outside services required versus Port staff support was performed as
detailed in the Alternatives and Implications Considered section below. This evaluation 
considered cost as well as staff availability, impacts to work schedules and level of in-house
expertise. The evaluation concluded that approximately 30 percent of monitoring and inspection

COMMISSION AGENDA 
Ted Fick, Chief Executive Officer 
September 01, 2015 
Page 3 of 7 
needs could be met through existing Port staff thereby reducing program costs while maximizing
staff utilization.  This level of service was taken into account when determining the contract
value. 
Project Objectives 
Provide a cost effective means for the Port to meet the Airport's NPDES and other permit
stormwater and other surface water monitoring requirements. 
Provide access to a variety of specialized stormwater management services on an as
needed basis.
Scope of Work 
Prepare and execute one IDIQ contract for Surface Water Monitoring and Testing Services for
the Airport. Services to be included in this IDIQ contract will include: 
stormwater, surface water and wastewater monitoring associated with industrial
activities, construction, site development and other Airport activities; 
toxicity monitoring, testing, reporting, and planning; 
stormwater pollution prevention inspections and assessment; 
stormwater best management practice evaluations; 
receiving waters (lakes and streams) water quality and quantity assessments and other
limnology assessments; 
data management; 
quality assurance and data validation; 
historical document review; 
geographic information system services; and 
water rights applications and other related water right support. 
Schedule 
The IDIQ contract will have a contract ordering period of five years during which service
directives may be issued. The Port will execute an agreement with a duration of one year; and at
the Port's sole discretion, the Agreement may be extended for up to four optional years in oneyear
increments. This contract duration and ordering period will ensure continuity of required
compliance monitoring and testing efforts through the long-term permit obligations of the
airport. The current NPDES is expected to be renewed in December 2015 and will extend for
five years. Port staff does not anticipate any changes in the renewed permit that would conflict
with the scope of services to be included in this contract 
FINANCIAL IMPLICATIONS 
The contract will be written with a specific not-to-exceed amount of $2,500,000. The Port will
authorize work under individual Service Directives as specific work tasks are required and
funding for that work is authorized by the Commission.

COMMISSION AGENDA 
Ted Fick, Chief Executive Officer 
September 01, 2015 
Page 4 of 7 

/;./.;.;.;.;.;.;.;.;.;.;.;.;.;.;.;.;.;.;.;.;.;.;.;.;.;Individual  Service  Directives  will  be  negotiated  and
processed before any work is performed.  Service Directives, consisting of a scope, fee
agreement and schedule, will not be established until the project has been approved in
accordance with Resolution 3605. There are no guarantees that the Port will initiate any Service
Directive or that any related projects will be authorized by the Port Commission. The Port will
not issue service directives in excess of $2,500,000 contract dollar value. 
Budget Status and Source of Funds 
The costs for the majority of services to be performed under this IDIQ contract will be included
in the Aviation Environmental annual operating budget requests and subject to Commission
approval. As such, the primary funding source will be the Airport Development Fund. Funding
for surface water related monitoring and testing services supporting specific capital projects will
be provided through future individual project authorizations. 
STRATEGIES AND OBJECTIVES 
This procurement would support the Port's ongoing efforts to meet or exceed agency
requirements for storm water leaving facilities owned or operated by the port. Technical services
made available would allow the Port to respond to day to day compliance requirements and to
advance initiatives that will support salmon recovery throughout the Puget Sound. 
This procurement would support the Port's strategy to manage our finances responsibly by
providing a cost efficient means secure professional services for tasks which present variable
workload and require specialized expertise that cannot be effectively provided by Port staff. 
TRIPLE BOTTOM LINE 
Economic Development 
The contract will include provisions for small business participation as specified by the Port's
Office of Social Responsibility. 
It is estimated that the surface water and testing services contract may require up to 15,000
hours of professional services over a five-year period.
The current procurement plan is to execute one service agreement. The specialized services
required will provide business opportunities for multiple firms to team on this procurement.
In accordance with the Office of Social Responsibility (OSR) recommendations, small
business participation will be considered in the evaluation criteria. Several small businesses
in the Puget Sound area marketplace will be able to compete independently for this contract.

COMMISSION AGENDA 
Ted Fick, Chief Executive Officer 
September 01, 2015 
Page 5 of 7 

Environmental Responsibility 
Airport operations can have a significant effect on the local streams and Puget Sound. This
contract will allow Port staff to effectively monitor the effectiveness of Airport pollution
prevention practices and treatment controls to ensure these resources are protected. 
Community Benefits 
As noted above, the contract will benefit the community by providing opportunities Puget
Sound small businesses. 
The local streams receiving stormwater runoff from the Airport are a shared and valued water
resource. A number of community groups are actively involved in grass roots watershed
restoration efforts. Monitoring completed through this contract will ensure that Airport
stormwater management supports community values and restoration efforts. 
ALTERNATIVES AND IMPLICATIONS CONSIDERED 
Three alternatives for meeting the Airport's Surface Water Monitoring and Toxicity Testing
requirements were evaluated. The alternatives evaluated methods of performing monitoring and
inspection tasks through contracted services, Port staff, or a combination of both. Annual costs
for each alternative were evaluated based on the anticipated demand for stormwater monitoring
and inspection work during a typical year. Although the level required services may vary year to
year, the relative costs for each alternative were shown to remain the same and therefore not
affect the evaluation of alternatives presented below. Toxicity testing and other special studies
must be performed through contracted services as required by permit condition or the unique
nature of the work. These tasks they were not included in the alternatives evaluation since they
would be the same in each case.
Alternative 1) - All Monitoring and Inspection Completed through IDIQ Contract 
Estimated Annual Monitoring and Inspection Costs: $366,000 per year 
Pros 
Does not require additional Port staff. 
Provides ability to increase or decrease service level as conditions change. 
Provides trained workforce with specific expertise in Ecology-required methodology. 
Cons 
Costs greater that Alternative 3. 
Does not utilize available Port staff. 
Reduces technical development opportunities for Port staff. 
Increased contract administration cost due to greater number of service directives and
scope.

COMMISSION AGENDA 
Ted Fick, Chief Executive Officer 
September 01, 2015 
Page 6 of 7 
Alternative 2)  All Monitoring and Inspection Completed by Port Staff 
Estimated Annual Monitoring and Inspection Costs: $622,000 
Pros 
Additional hired employees would provide Port flexible work force. 
Provides complete workforce to respond to high demand years. 
Increases Port staff technical development. 
Cons 
Costs greater than Alternatives 1 and 3. 
Requires addition of four Port staff to complete response team.
Due to limited and intermittent nature of the work, additional staff would not be fully
utilized resulting in additional costs to the stormwater program. 
Costs remain the same year to year regardless of demand for work due to a fixed
workforce. 
Extensive training required of team of including telemetry/sampling operations and
clean sampling protocol, and sample management. 
Increase chance of permit violations in first and second quarter of 2016 as training is
being completed. 
Alternative 3)  Monitoring and Inspection Completed through IDIQ Contract and Port
Staff 
Estimated Annual Monitoring and Inspection Costs : $320,000 
Pros 
Lowest cost alternative. 
Maximizes utilization of existing staff for base program work without requiring new
hires. 
Costs remain lower than Alternatives 1 and 2 in years with high, average and low
demand for services due use of Port staff for base work and ability to use contract for
variable work only as needed. 
Provides immediate trained workforce with specific expertise in Ecology-required
methodology. 
Provides Port staff technical development in stormwater management techniques. 
Cons 
Increased contract administration cost due to greater number of service directives and
scope. 
This is the recommended alternative.

COMMISSION AGENDA 
Ted Fick, Chief Executive Officer 
September 01, 2015 
Page 7 of 7 
ATTACHMENTS TO THIS REQUEST 
None 
PREVIOUS COMMISSION ACTIONS OR BRIEFINGS 
June 28, 2011 - Request Commission authorization to execute one (1) professional
services IDIQ contract to perform Surface Water Monitoring and Testing Services at the
Seattle-Tacoma International Airport with a total value of $3,000,000 over four years. 
September 23, 2008 - Request Commission authorization to execute one (1) professional
services IDIQ contract to perform Surface Water Monitoring and Testing Services at the
Seattle-Tacoma International Airport with a total value of 5,500,000 over five years. 
April 13, 2004 - Request Commission authorization to execute multiple Professional
Services Agreements to conduct mandatory NPDES stormwater monitoring and related
work at the Seattle-Tacoma International Airport for the lesser of $5,500,000 or five
years.