PORT OF SEATTLE 
MEMORANDUM 
COMMISSION AGENDA               Item No.      4d 
ACTION ITEM 
Date of Meeting    February 10, 2015 
DATE:    February 3, 2015 
TO:      Ted Fick, Chief Executive Officer 
FROM:   Wayne Grotheer, Director, Aviation Project Management Group 
SUBJECT:  Indefinite Delivery Indefinite Quantity (IDIQ) contracts for Mechanical and
Electrical Engineering Design Services 
Amount of This Request:             $0   Source of Funds:  Current and Future
Operating Budgets;
Maximum Value of          $6,000,000 
Future Individual
Contracts                                       Project
Authorizations 
ACTION REQUESTED 
Request Commission authorization for the Chief Executive Officer to execute up to four
indefinite delivery, indefinite quantity (IDIQ) contracts for mechanical and electrical design
services for a total maximum value of $6,000,000. Each contract will have a contract ordering
period of three years. No funding is associated with this authorization. 
SYNOPSIS 
There are several Airport mechanical and electrical projects scheduled and additional potential
projects over the next three years. These mechanical and electrical engineering design service
contracts will be used for future mechanical and electrical system upgrades of existing systems,
designing new systems, renewal and replacement projects, and facility expansion projects. 
Staff also anticipates the need for consulting services to support feasibility studies related to
mechanical and electrical projects for future work associated with the upcoming Sustainable
Airport Master Plan. These services are also included in the contract. Specific scope of work to
be accomplished for each project shall be identified in a service directive. 
BACKGROUND 
Aviation Project Management's role includes  responding  to the changing needs of our
customers, providing assistance with determining scope, assisting larger projects with smaller
supporting projects, and occasionally developing a quick fix to a problem. Having IDIQs in
place allows the Port to respond quickly and efficiently to these requests. 
The current Mechanical and Electrical IDIQs are reaching the end of their ordering periods. The
contracts must be replaced to enable the Port to meet project needs for the next three years. 

Template revised May 30, 2013.

COMMISSION AGENDA 
Ted Fick, Chief Executive Officer 
February 3, 2015 
Page 2 of 4 
The not-to-exceed cost for each of the four mechanical and electrical design contracts is
$1,500,000. The total maximum value of the contracts is $6,000,000. If the Port receives less
than four outstanding proposals the Port may award one, two, or three, contract(s) for a total of
$6,000,000. The contracts will have a contract ordering period up to three years (one year
contract with two one-year options), during which time the Port may issue service directives. The
actual contract duration may extend beyond three years in order to complete work started or
ordered in a service directive. A service directive may be issued only during the contract
ordering period. 
PROJECT JUSTIFICATION AND DETAILS 
IDIQ contracts provide the Port with the flexibility to meet business requirements as they arise
by issuing individual service directives to accomplish tasks within a general, pre-defined scope
of work on an as-needed basis for a fixed period of time and a maximum contract amount.
Competitively bid IDIQ contracts are a widely used public sector contracting tool, consistent
with the Port's Resolution No. 3605, as amended by Resolution No. 3628, and governed by
CPO-1 policy. The current Mechanical and Electrical IDIQs are reaching the end of their
ordering periods. 
Project Objectives 
The primary objective of the IDIQ engineering service is to deliver designs or provide
support in answering engineering questions or solving engineering problems for the Port
in a responsive and more rapid manner than can be delivered by procuring stand-alone
services. The Airport is a dynamic environment and at times requires rapid solutions to
challenges as they are identified. Having an IDIQ engineering service contract available
will allow us to meet those short-term solutions.
Mechanical and electrical system projects are also being planned. Of these future
projects, most have common scope elements and the fees will typically be between
$20,000 to $500,000. This IDIQ will allow us to work with up to four design teams,
which greatly improves our flexibility and our response time. 
A secondary objective is to reduce procurement costs for engineering services. 
Scope of Work 
This request will support future needs to modify or replace components of mechanical and
electrical systems that have reached the end of their useful lives or need to be modified or
expanded to support added customer requirements. It will provide support during project
planning, design, and construction of identified mechanical and electrical projects in addition to
other potential projects.
Mechanical projects may include, but are not limited to, the following: Central Plant facilities,
modifications to Pre-conditioned Air Systems, assistance with people and baggage conveyance

COMMISSION AGENDA 
Ted Fick, Chief Executive Officer 
February 3, 2015 
Page 3 of 4 
systems, fire protection systems, heating ventilation and air conditioning (HVAC) systems,
stormwater treatment and handling systems, hydraulic systems, pipe distribution systems,
sanitary sewer system, controls, plumbing and water distribution systems, passenger loading
bridges, gangways, industrial waste system upgrades, studies and lifecycle cost analyses and
infrastructure upgrades to support our large capital projects. 
Electrical projects may include, but not be limited to: emergency generator power systems,
studies, upgrading or modifying power distribution systems, including feeders to facilities, power
distribution projects, modifications to the airfield power system, and infrastructure upgrades to
support our large capital projects. Studies for both mechanical and electrical are generally
feasibility studies that aid Port project sponsors during project planning stages. These studies are
typically completed during the early planning stages. 
Typically, mechanical and electrical projects require work from other design specialties. For
example, many projects require penetrations through walls, floors, or ceilings.  Penetration
details require the assistance of an architect and possibly a structural engineer. Each contract
will allow scope for architectural, structural, civil, fire protection, acoustical, and other ancillary
design services related to the mechanical and electrical projects.
Schedule 
Design Consultant Advertisement   February 2015 
Execute Service Agreement      July 2015 
End of Ordering Period         July 2018 
It is estimated that the contract will be executed by July 2015 and have a three-year ordering
period. The contract duration may extend beyond that period to allow work to be completed. 
FINANCIAL IMPLICATIONS 
The total estimated cost for mechanical and electrical services will have a total maximum value
of $6,000,000. No work is guaranteed to the consultant and the Port is not obligated to pay the
consultant until a service directive is executed. The budget for work performed under this
contract will come from individual authorizations for capital project work. 
STRATEGIES AND OBJECTIVES 
Each project will identify Port strategic objectives as part of its authorization. 
ALTERNATIVES AND IMPLICATIONS CONSIDERED 
Alternative 1)  Prepare separate procurements for each project. This alternative would require
many more procurement processes, add more time to projects, and increase administrative costs
in order to hire consultant design teams for each project. Project integration would be more
difficult to achieve. This is not the recommended alternative.

COMMISSION AGENDA 
Ted Fick, Chief Executive Officer 
February 3, 2015 
Page 4 of 4 
Alternative 2)  Prepare a single procurement for identified mechanical and electrical design
services for the Port of Seattle. This alternative would provide a higher degree of integrity in
planning for design and minimize the number of procurement processes necessary for timely
completion of projects. This is the recommended alternative. 
ATTACHMENTS TO THIS REQUEST 
None 
PREVIOUS COMMISSION ACTIONS OR BRIEFINGS 
None