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PORT OF SEATTLE MEMORANDUM COMMISSION AGENDA Item No. 4b ACTION ITEM Date of Meeting January 27, 2015 DATE: January 20, 2015 TO: Ted Fick, Chief Executive Officer FROM: Peter Garlock, Chief Information Officer SUBJECT: Quantum Secure SAFE Credentialing Management System Amount of This Request: $1,900,000 Source of Funds: Operating Budget Est. State and Local Taxes: $169,000 ACTION REQUESTED Request Commission authorization for the Chief Executive Officer to procure a software license and support agreement from Quantum Secure, payable in annual installments for the next ten years at an estimated cost of $1,900,000. SYNOPSIS Approval of this request will allow the Port to continue receiving technical support and software upgrades through November 30, 2024, for the Quantum Secure SAFE software utilized by the Port's ID badging system. BACKGROUND The project to install the Quantum Secure SAFE application for credentialing at the Port of Seattle is currently in process with first phase deployed in November 2014. The original project plan approved by Commission on May 1, 2012, included procurement of the Quantum software licensing and support from the implementation partner, Johnson Controls Inc. We have since determined that it will be easier to manage the vendor if we procure these services directly from Quantum, vs. using Johnson Controls as a reseller. Cost and terms of the license and support agreement will not change with the new vendor. Quantum software support includes the following: Program updates, fixes, security alerts, and critical updates Major upgrades to add functionality Technical support 7:00am to 4:00pm, Monday through Friday While the proposed agreement covers support for the next 10 years, the Port can terminate the agreement prior to each annual payment. We will perform an assessment to determine the need for continued support each year. Template revised May 30, 2013. COMMISSION AGENDA Ted Fick, Chief Executive Officer January 20, 2015 Page 2 of 2 FINANCIAL IMPLICATIONS Total renewal costs (including sales tax) for the next three year period are estimated below. License and Support Costs (2015-2024) Year Annual Support Amount Sales Tax Total 2015 $152,000 $15,000 $167,000 2016 $157,000 $15,000 $172,000 2017 $161,000 $16,000 $177,000 2018 $166,000 $16,000 $182,000 2019 $170,000 $17,000 $187,000 2020 $175,000 $17,000 $192,000 2021 $180,000 $18,000 $198,000 2022 $185,000 $18,000 $203,000 2023 $190,000 $18,000 $208,000 2024 $195,000 $19,000 $214,000 Total $1,731,000 $169,000 $1,900,000 Budget Status and Source of Funds This is not a request for funding. The 2015 expense is included in the Information and Communication Technology (ICT) annual budget. Future years will also be budgeted in ICT. ATTACHMENTS TO THIS REQUEST None. PREVIOUS COMMISSION ACTIONS OR BRIEFINGS On May 1, 2012, the Commission authorized the Chief Executive Officer to authorize the procurement of required hardware, software, and vendor services for the ID Badge System Replacement project.
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