PORT OF SEATTLE 
MEMORANDUM 
COMMISSION AGENDA               Item No.      4b 
ACTION ITEM 
Date of Meeting    November 4, 2014 
DATE:    October 28, 2014 
TO:      Theodore J. Fick, Chief Executive Officer 
FROM:   Peter Garlock, Chief Information Officer 
SUBJECT:  Ultra Common Use System 
Five Year Amount:            $687,205   Source of Funds:     Operating Budget 
Est. State and Local Taxes:         $65,300   Est. Jobs Created: N/A 
ACTION REQUESTED 
Request Commission authorization for the Chief Executive Officer to execute an amendment to
extend maintenance and support for the Ultra system for the next five years, at a cost not to
exceed $753,000. 
SYNOPSIS 
Approval of this request will allow the Port to continue receiving technical support and software
upgrades for the Ultra Common Use Systems used at gates and check-in counters throughout the
SeaTac Airport, through December 31, 2019.
The Port of Seattle began using Ultra's system for common use at check-in counters and gates in
2009. The original contract included support for five years at a fixed price for each year. 
BACKGROUND 
The Ultra Common Use Systems are critical for airport operations. In order to receive continued
technical support and upgrades for these systems as they become available, the Port must renew
its annual software support agreements. The Port fully intends to use Ultra's system for at least
the next five years. 
Ultra software support services include the following: 
o  Software updates and bug fixes, including security vulnerabilities that may arise 
o  Major upgrades to add functionality 
o  Technical support 24 hours per day, 7 days a week 
We are requesting Commission authorization to amend the existing contract with Ultra to lock
in pricing and support terms for the next five years, with an option to cancel. Renewal decisions
will then be made annually. 

Template revised May 30, 2013.

COMMISSION AGENDA 
Theodore J. Fick, Chief Executive Officer 
October 28, 2014 
Page 2 of 2 

PROJECT JUSTIFICATION AND DETAILS 
N/A 

FINANCIAL IMPLICATIONS 
Total renewal costs (including sales tax) for the five year period are estimated below: 
License and Support Costs (2015-2019): 
Year        Annual Support Amount    Sales Tax       Total 
2015                $137,441      $13,060      $150,500 
2016                $137,441      $13,060      $150,500 
2017                $137,441      $13,060      $150,500 
2018                $137,441      $13,060      $150,500 
2019                $137,441      $13,060      $150,500 
Total                   $687,205       $65,300       $752,500 
Budget Status and Source of Funds 
This is not a request for funding. The 2015 expense is included in the Information and
Communication Technology (ICT) annual budget. Future years will also be budgeted in ICT. 
ALTERNATIVES AND IMPLICATIONS CONSIDERED 
Alternative 1)  Do not renew support. This would mean we do not receive updates and
upgrades for the Ultra software. We would not receive assistance with any problems or security
vulnerabilities arising in the software. This would mean our version of Ultra would rapidly
become outdated, as well as increasing the risk of extended downtime due to software failure.
This is not the recommended alternative. 
Alternative 2)  Renew support and amend the agreement to provide for five years of support,
with an ability to cancel. The total cost of this option is $752,500. This is the recommended
alternative. 
ATTACHMENTS TO THIS REQUEST 
None 
PREVIOUS COMMISSION ACTIONS OR BRIEFINGS 
The original project was approved by the Commission on September 23, 2008.