PORT OF SEATTLE 
MEMORANDUM 
COMMISSION AGENDA               Item No.      6b 
ACTION ITEM 
Date of Meeting    November 4, 2014 
DATE:    September 24, 2014 
TO:      Ted J. Fick, Chief Executive Officer 
FROM:   Peter Garlock, Chief Information Officer 
SUBJECT:  Microsoft Enterprise Software License Agreement 
Amount of This Request:        $2,500,000   Source of Funds:  ICT Operating Budget 
Est. Total Project Cost:          $2,500,000 
Est. State and Local Taxes:        $215,000   Est. Jobs Created: N/A 

ACTION REQUESTED 
Request Commission authorization for the Chief Executive Officer to execute appropriate
contract documents for the purpose of renewing the Port's Microsoft Enterprise Software
License Agreement through December 31, 2017, at a cost not to exceed $2.5 million. 
SYNOPSIS 
Approval of this request will allow the Port to continue receiving Microsoft software upgrades,
licensing discounts, and maintenance support for Microsoft systems and applications used
throughout the Port of Seattle enterprise, through December 31, 2017. 
BACKGROUND 
The Microsoft Enterprise Software License Agreement is a purchasing contract that provides
upgrades and maintenance support of Microsoft system and application software used by all Port
of Seattle employees. Microsoft's Enterprise Software License Agreement provides the Port of
Seattle with discounted pricing on software upgrades, service packs, security updates, Microsoft
training, and customer support services. This agreement also enables the Port of Seattle to
purchase additional software licenses at discounted prices as needed. Renewal of this agreement
will provide continued support of our currently installed Microsoft products for the next three
years (2015 - 2017). 
PROJECT JUSTIFICATION AND DETAILS 
N/A 

Template revised May 30, 2013.

COMMISSION AGENDA 
Ted J. Fick, Chief Executive Officer 
September 24, 2014 
Page 2 of 2 
FINANCIAL IMPLICATIONS 
Total renewal costs (including sales tax) for the three year period are estimated below: 
License Costs (2015-2017)       $2,285,000 
Sales Tax (9.5%)             $ 215,000 
Total Renewal Costs           $2,500,000 
Budget Status and Source of Funds 
This is not a request for funding. The 2015 expense is included in the Information and
Communication Technology (ICT) annual budget. Future years will also be budgeted in ICT. 
STRATEGIES AND OBJECTIVES 
This project supports the Port's 2013 strategy to support the Port of Seattle's mission to
implement the Divisions' business plans by providing the necessary tools to efficiently manage
operations. 
ALTERNATIVES AND IMPLICATIONS CONSIDERED 
Alternative 1) - Do not renew support. This would mean we would not receive updates and
upgrades for Microsoft enterprise software (Windows, Exchange, SharePoint, SQL, etc.).
We would not receive assistance with any problems arising in the software. This would
mean our version of Microsoft applications would rapidly become outdated, as well as
increasing the risk of extended downtime due to software failure. This is not the
recommended alternative. 
Alternative 2) - Renew the support agreement to provide for three years of support. The
total cost of this option is $2,500,000. This is the recommended alternative. 
ATTACHMENTS TO THIS REQUEST 
None 
PREVIOUS COMMISSION ACTIONS OR BRIEFINGS 
December 13, 2011    The Commission authorized a three year renewal of the
Microsoft Enterprise Agreement for the period (2012-2014) at an estimated cost of
$2.50 million.