7b Supp
Item No.: 7b_supp Date of Meeting: May 6, 2014 International Arrivals Facility Project Delivery 5/6/2014 1 Big Picture Issues Budget/Cost Budget Confidence / Certainty Cost Commitments / Risk Cost Control Fast Track i.e. overlap of design and construction phases Maintaining design quality using Design Build 5/6/2014 2 Timeline / Process Questions Budget / Cost What is the progression of committed costs? What is the point of no return? Off ramps? When/how is the budget established? How are costs controlled? When is the actual cost known? When is the Design Builder engaged What is the contractual commitment? When is the point of no return? How far along will the design be when construction starts? What are the commission authorization/decision points? 5/6/2014 3 Project Delivery Methods Fundamentals of successful project management are common to all delivery methodologies. Challenges posed by the traditional Design-Bid- Build method have led to interest in alternative delivery methods . The industry shift to these alternatives, including Design Build, is because they have proven to be better solutions for Owners for many types of projects. 5/6/2014 4 Design Build Design Build ("DB") is the consolidation of design and construction under one contract. Benefits of DB include: Single point of accountability Ability to compress schedule Integrated holistic process Shift of risks from Owner to Design Builder starts at beginning of design 5/6/2014 5 Lump Sum DB vs. Progressive DB Lump Sum Design-Build (LSDB) Contract is awarded on fixed price based on Owner furnished partial design. Progressive Design Build (PDB) Design Builder and Owner collaborate to design to Owner's validated budget. Guaranteed Maximum Price (GMP) is established later in design process. 5/6/2014 6 Process Overview Translate Develop Procure Initiate Quantify Facility Performance Conceptual Proceed with Subcontracts Complete Program Performance Requirements Design Based on Stages of & Start Construction Development Requirements into Project Project Design Construction Process Definition Definition Development 5/6/2014 7 International Arrivals Facility (IAF) Program General Program Timeline Today 2014 2015 2016 2017 2018 Initiation PProgram Definition/Requirementsrogram Definition/Requirements Procurement SSelect DBelect DB DDB NegotiationB Negotiation DB Award Validation Phase Design Construction Activation Stakeholder Involvement 5/6/2014 8 International Arrivals Facility (IAF) Program Procurement and Cost Control Project Definition POS Budget/Schedule Validation RFQ Authorization $$ RFQ Process DB Shortlist RFP Authorization RFP Process DB Selected Contract Negotiated Award Authorization DB Concept Design and Cost/Schedule Validation $$ Design/Construction Authorization Design (to budget) Progress Progress Progress Estimates Estimate Estimate $ $ POS Managed Activities GMP Design-Builder Managed Activities $$$ Jointly Managed Activities Sub Trade Sub Trade Sub Trade Sub Trade Sub Trade Sub Trade Packages Package Package Package Package Package $ DB Ongoing Cost & Schedule Verification Process $$ Cost & Schedule Validation Checkpoints Construction $$$ GMP Cost & Schedule Validation Commission Action 5/6/2014 9 5/6/2014 10 Qualifications Based Selection Best team is best route to successful project "Qualified" team brings to bear the skills, experience, resources and capabilities needed to be successful Team alignment with Port's goals harnesses those capabilities for the benefit of the project Port partners with Design Builder to achieve program goals A talented and motivated team working in alignment with and on behalf of the Port is the formula for optimal outcome 5/6/2014 11 Design Builder Validation Phase Design Builder: Reviews Program Definition Documentation Conducts exhaustive site investigations Produces estimate and schedule based on Program Definition and all other information gathered Researches codes and regulatory requirements Takes ownership of Program Definition, Budget and Schedule 5/6/2014 12 Guaranteed Maximum Price (GMP) GMP caps cost exposure, shifts risk to Design Builder Reached by mutual agreement - open book" process Includes sub pricing, validated estimates, business terms, GCs, allowances and contingencies Timing varies - as early as possible once scope has been defined. Construction schedule also a major factor in timing of the GMP Savings revert to Port less any performance incentives Design Builder responsible for GMP overage Port may terminate contract if GMP agreement not reached 5/6/2014 13 GMP Cost Distribution Design Builder's Cost Breakdown Trade Packages (Competitively Bid) Design Builder (GC's, Design, Fees, etc) Project Reserves 5/6/2014 14 Design Control Program Definition Structured review process Design Progress Reviews Construction Packages Alternates and Substitutions Mock-ups Focus on design intent and compliance with technical criteria Multiple specialized reviews Building Information Modeling / Focus Groups / IAF Decision Committee Design is monitored for adherence to comprehensive Program Definition documents 5/6/2014 15 Quality Control The GMP will include mutually agreed upon assumptions for quality. Design Quality Control Plan Construction Control Plan Work Plans Port verification of adherence to Plans Quality Approach can be scored in the RFP Design Builder's Quality Manager will report outside of the project organization and will partner with the Port to assure a quality product 5/6/2014 16 Recap Progressive Design Build is the right delivery method for the IAF to achieve budget, schedule and quality goals Early budget validation will provide a high degree of confidence prior to major cost commitments Schedule compression can be accomplished with less risk to the Owner Quality results are achieved based on mutually agreed upon performance standards 5/6/2014 17
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