PORT OF SEATTLE 
MEMORANDUM 
COMMISSION AGENDA               Item No.      5e 
ACTION ITEM 
Date of Meeting     March 11, 2014 
DATE:    March 3, 2014 
TO:      Tay Yoshitani, Chief Executive Officer 
FROM:   Peter Garlock, Chief Information Officer 
SUBJECT:  PeopleSoft services for future technology projects 
Amount of This Request:             $0   Source of Funds:  Future project
authorizations and
Maximum Contract Value:      $2,000,000 
annual operating
budget 
ACTION REQUESTED 
Request Commission authorization for the Chief Executive Officer to execute an indefinite
delivery, indefinite quantity (IDIQ) contract for PeopleSoft functional and technical services in
the amount of $2,000,000 with a contract duration of four years and an ordering period of four
years in support of upcoming capital improvement and major expense projects impacting the
Port's Financial and Human Capital Management Systems. There is no budget request associated
with this authorization. 
SYNOPSIS 
In the next few years, Information & Communication Technology (ICT) forecasts several
projects that will require interfaces or modifications to our PeopleSoft Financials or Human
Capital Management (HCM) systems. Procuring a PeopleSoft services IDIQ contract will allow
the Port to meet the needs of the planned projects in a timely and more cost effective manner. 
IDIQ contracts provide the Port with the flexibility to meet business requirements as they arise
by issuing individual service directives to accomplish tasks within a general, pre-defined scope
of work on an as needed basis for a fixed period of time and a maximum contract amount. 
Competitively procured IDIQ contracts are a widely used public sector contracting tool,
consistent with the Port's Resolution No. 3605, as amended by Resolution No. 3628, and
governed by CPO-1 policy. Budgets to utilize these contracts will come separately from either
annual operating budget or individual project authorizations. 
PROJECT SCOPE OR WORK AND SCHEDULE 
PeopleSoft consulting services may consist of functional resources for project management,
requirements analysis, configuration, testing, and documentation or technical resources for
development, system administration, and configuration. 

Template revised May 30, 2013.

COMMISSION AGENDA 
Tay Yoshitani, Chief Executive Officer 
March 3, 2014 
Page 2 of 2 
Service directives will be written with stipulated not-to-exceed amounts and will identify the
scope of services. The contract will have a duration of four years; however, because there is a
four-year ordering period, the contract duration may be extended to allow for work initiated
during the contract ordering period to be fully implemented. Each service directive will specify
the specific scope, duration, and schedule associated with the work. 
FINANCIAL IMPLICATIONS 
The total estimated project services will not exceed $2,000,000. No work is guaranteed to the
consultants and the Port is not obligated to pay the consultant until a service directive is
executed. After receiving authorization for each project in accordance with Port policy, the
actual work will be fully defined and the Port will issue individual project-specific service
directives. 
SMALL BUSINESS PARTICIPATION 
The project manager and the Central Procurement Office will coordinate with the Office of
Social Responsibility to determine small business participation opportunities in accordance with
the Port's Small Business Resolution No. 3618. 
ALTERNATIVES AND IMPLICATIONS CONSIDERED 
Alternative 1)  Prepare separate procurements each time PeopleSoft services are required. This
alternative would require many more procurement processes, add time to projects, and increase
administrative costs in order to hire consultants for each project. This is not the recommended
alternative. 
Alternative 2)  Prepare a single procurement to contract with a PeopleSoft consultant provider 
for needs as they arise. This alternative would minimize the number of procurement processes
necessary for timely completion of projects. This is the recommended alternative. 
ATTACHMENTS TO THIS REQUEST 
None. 
PREVIOUS COMMISSION ACTIONS OR BRIEFINGS 
None.