PORT OF SEATTLE 
MEMORANDUM 
COMMISSION AGENDA               Item No.       5d 
ACTION ITEM             Date of Meeting    June 25, 2013 

DATE:    June 17, 2013 
TO:      Tay Yoshitani, Chief Executive Officer 
FROM:   Cassie Fritz, Manager, Seaport Project Management Support Services 
SUBJECT:  Project Control Services for Airport, Seaport and Real Estate Divisions 
Amount of This Request:             $0   Source of   Future project
Funds:      authorizations and annual
Maximum contract value:        $1,000,000 
operating budget 
ACTION REQUESTED: 
Request Commission authorization for the Chief Executive Officer to execute a professional
services indefinite delivery, indefinite quantity (IDIQ) contract for project control services in the
amount of $1,000,000 with a contract duration of three years and an ordering period of three
years in support of upcoming capital improvement and major expense projects for Aviation,
Seaport and Real Estate Divisions. There is no budget request associated with this authorization. 
SYNOPSIS: 
In the next few years, the Port of Seattle is embarking on several large development programs to 
fulfill business plan goals and Century Agenda objectives. Procuring a project control services
IDIQ contract will allow the Port to meet the needs of the planned projects in a timely manner.
One of the major factors in delivering a successful project is applying the appropriate level of
project controls, and an IDIQ will allow the flexibility to staff as needed. 
IDIQ contracts provide the Port with the flexibility to meet business requirements as they arise
by issuing individual Service Directives to accomplish tasks within a general, pre-defined scope
of work on an as-needed basis for a fixed period of time and a maximum contract amount.
Competitively procured IDIQ contracts are a widely used public sector contracting tool,
consistent with the Port's Resolution No. 3605, as amended, and governed by CPO-1 policy.
The public advertisement for these contracts will contain goals for inclusion of small businesses.
Budgets to utilize these contracts will come separately from either annual operating budget or
individual project authorizations.

COMMISSION AGENDA 
Tay Yoshitani, Chief Executive Officer 
June 17, 2013 
Page 2 of 2 
PROJECT SCOPE OF WORK AND SCHEDULE: 
Project Control Services may include tasks related to cost control, scheduling, cost estimating,
risk analysis, reimbursable agreement tracking/invoicing, and project reporting. 
Service Directives will be written with stipulated not-to-exceed amounts and will identify the
scope of services. The contract will have a duration of three years; however, because there is a
three-year ordering period, the contract duration may be extended to allow for work initiated
during the contract ordering period to be fully implemented. Each service directive will specify
the specific scope, duration, and schedule associated with the work.
FINANCIAL IMPLICATIONS: 
The total estimated cost for project control services will not exceed $1,000,000. No work is
guaranteed to the consultants and the Port is not obligated to pay the consultant until a service
directive is executed. After receiving authorization for each project in accordance with
Resolution No. 3605, as amended by Resolution No. 3628, the actual work will be defined and
the Port will issue individual project-specific service directives. 
ALTERNATIVES CONSIDERED AND THEIR IMPLICATIONS: 
Alternative 1)  Prepare separate procurements each time additional project controls service are
required. This alternative would require many more procurement processes, add time to projects,
and increase administrative costs in order to hire consultants for each project. This is not the
recommended alternative. 
Alternative 2)  Prepare a single procurement to contract with a project controls consultant for
needs as they arise. This alternative would minimize the number of procurement processes
necessary for timely completion of projects. This is the recommended alternative. 
OTHER DOCUMENTS ASSOCIATED WITH THIS REQUEST: 
None. 
PREVIOUS COMMISSION ACTIONS OR BRIEFINGS: 
None.