PORT OF SEATTLE 
MEMORANDUM 
COMMISSION AGENDA             Item No.      5g 
ACTION ITEM             Date of Meeting   October 2, 2012 
DATE:    September 21, 2012 
TO:      Tay Yoshitani, Chief Executive Officer 
FROM:    Ralph Graves, Director, Capital Development Division 
Janice Zahn, Assistant Engineering Director 
SUBJECT:  Consolidated Rental Car Facility - Small Operator Area, Contract MC-0317022 
Change Order No. 008 for Time Extension 
Amount of This Request: 136 calendar days and $0.00  Total Project Cost: $533,138.00 
Source of Funds: No additional funds required. 
Est. State and Local Taxes: $50,648.11 based on Total Project Cost     Jobs Created: None 
ACTION REQUESTED:
Request Commission authorization for the Chief Executive Officer to issue Change Order
No. 008 for the Consolidated Rental Car Facility - Small Operator Area (SOA) project to grant a
no-cost time extension of 136 calendar days to the contract completion date. Upon approval of
this change order, the new contract completion date will be June 18, 2012. No additional funds
are requested as this is a no-cost change order. 
SYNOPSIS:
The SOA project provides entry and exit booths, gates, and miscellaneous improvements on the
first floor of the Consolidated Rental Car Facility for the small rental car operators. The
contractor for the SOA project has submitted a request for a time extension based upon
concurrent delays on the project. The first delay was caused by the Port's contract lacking
specific details and specification requirements for the unit heaters that are installed in the SOA
booths. The contractor incurred delays in submittal review and approval, fabrication, and
delivery time to obtain heaters that met the Port's specifications. The exact specifications were
not given to the contractor until after the contract was awarded. 
The second delay was for completion of the testing and balancing work for the heating,
ventilation and air conditioning (HVAC) system. The SOA project is built in a small footprint
within the larger Consolidated Rental Car Facility (RCF) project. The SOA contractor was
required to interface and coordinate his work with the work performed by the General
Contractor/Construction Manager (GCCM) for the overall RCF construction. The SOA

COMMISSION AGENDA 
Tay Yoshitani, Chief Executive Officer 
September 21, 2012 
Page 2 of 4 
contractor incurred delay at the end of his contract work because he could not complete his
testing and balancing work until the GCCM contractor completed his HVAC work. This delay
was outside of the SOA contractor's control. 
During the construction of the SOA, the contractor had other issues that delayed the completion
of the contract. The Port finds that these delays occured concurrently with the Port-caused
delays. Since the delays are concurrent, the contractor cannot seek additional delay costs from
the Port, and conversely the Port cannot seek liquidated damages from the contractor. This
change order therefore extends time only and no additional project costs are requested. Based on
the review of schedule impacts, the staff recommends that the Commission authorize approval to
issue a change order extending the required contract completion date by 136 calendar days. 
BACKGROUND: 
The general contractor has submitted a time impact analysis (TIA) related to all schedule delays 
and impacts on the SOA project. Port staff has reviewed the contractor's TIA and have
performed independent analysis of the delays. The Port finds two main drivers for delay that
were caused by the Port or other contractors and therefore were out of the control of the SOA
contractor. 
The first issue involves the procurement of the heaters for the SOA booths. The Port design
failed to provide specifications for the booth heaters. This was discovered during the submittal
review of the booths on the project. This resulted in a protracted submittal process that was not
fully resolved until the fifth review of the submittal. The heaters were ordered, but it was later
discovered that the heater model approved was no longer being actively supported or sold by the
manufacturer. The contractor was eventually able to work with the manufacturer to get them to
agree to specially build two more heaters for the SOA project, but this took much longer than
originally anticipated. During this time period, the contractor was having his own issues getting
the factory-build booths assembled, inspected, and shipped to the jobsite in a timely manner, and
other base contract work completed. The Port finds that there was a concurrent delay and that a
time extension of 124 days should be granted for the heater issue. 
The second issue was the completion of the HVAC testing and balancing work by the SOA
contractor. The SOA booths were tied into the HVAC system provided by the RCF contractor.
The rental car tenant improvement contractors were also tying into the same HVAC system
provided by the RCF contractor. All three projects had to have their HVAC work complete to do
final testing and balancing of the common system. The SOA contractor was ready first but was
delayed from completing final testing and balancing, and had to wait for the other two
contractors to finish their work. The SOA contractor had his own delays during this time period
in which he was completing the last of his own base bid work and his punchlist. The Port finds
that there was a concurrent delay and that a time extension of 12 days should be granted for the
testing and balancing issue.

COMMISSION AGENDA 
Tay Yoshitani, Chief Executive Officer 
September 21, 2012 
Page 3 of 4 
The 136 calendar-day contract extension extends the contract completion date past the RCF
opening date of May 17, 2012. The SOA contractor received a temporary occupancy permit
from the building department so the Port was able to take Beneficial Occupancy of the work on
May 8, 2012. This allowed the RCF Small Operators sufficient time to set up their operations in
their new space to allow the Rental Car Facility to open on schedule and without any impacts. 
FINANCIAL ANALYSIS: 
This change order extends time only. No additional project funds are being requested as a result
of this change order. 
CONTRACT INFORMATION: 
The following information relates to the contract and competitive award: 
Contract award date:                           October 11, 2010 
Original period of performance:      October 11, 2010, to February 3, 2012 
Previous contract extensions:                             0 Days 
Current Contract Completion Date:                 February 3, 2012 
Contract extension this change order:                      136 Days 
Revised Contract Completion Date:                   June 18, 2012 
Original contract amount:                          $512,780.00 
Previous Change Order Nos. 001  007:                  $20,358.00 
Current contract amount                           $533,138.00 
This Request, Change Order No. 008                       $0.00 
Revised contract amount:                          $533,138.00 
OTHER DOCUMENTS ASSOCIATED WITH THIS REQUEST: 
None.

COMMISSION AGENDA 
Tay Yoshitani, Chief Executive Officer 
September 21, 2012 
Page 4 of 4 
PREVIOUS COMMISSION ACTIONS OR BRIEFINGS: 
The following is a list of the previous Commission actions in support of the Small Operator Area
Ready Return Area Build-Out Project and does not include the dates of all of the monthly Rental
Car Facility program briefings to the Commission: 
October 4, 2011, Commission authorized for the Chief Executive Officer to execute a
contract with the low responsive and responsible bidder for the Small Operator Area (SOA)
Ready Return Area Build-Out Project in the amount of $512,780.
May 10, 2011, Commission authorization for the Chief Executive Officer to advertise for
bids, execute, and award major construction contracts and perform contract administration
for the SOA project as part of the RCF program at Airport.
May 13, 2008, Commission authorized to proceed with construction of the RCF. The scope
and budget for the SOA was within this authorization.