PORT OF SEATTLE 
MEMORANDUM 
COMMISSION AGENDA             Item No.      5f 
ACTION ITEM             Date of Meeting    June 26, 2012 

DATE:    June 15, 2012 
TO:     Tay Yoshitani, Chief Executive Officer 
FROM:    Cassie Fritz, Manager, Seaport Project Management Support Services 
SUBJECT:   Roofing Inspection and Design Support Indefinite Delivery, Indefinite Quantity
(IDIQ) Professional Service Agreements 
Amount of This Request:  $0
Source of Funds: Future Individual Project Authorizations 
Maximum Value of IDIQ Contracts: $2,000,000 with up to two contracts for $1,000,000 each 
ACTION REQUESTED: 
Request Commission authorization for the Chief Executive Officer to execute up to two 
professional services indefinite delivery, indefinite quantity (IDIQ) contracts for Roofing
Inspection and Design support services for $2,000,000 ($1,000,000 each) with a three-year
contract ordering period. No funding is associated with this authorizati on.
SYNOPSIS: 
Seaport Project Management in conjunction with Real Estate and Seaport Divisions analyzed the
number of potential roof repair or replacement projects expected within the next three years.
Nine projects were identified with an estimated design cost range from $35,000 to $316,000,
including the Pier 69 Roof Replacement project. In addition to replacement, this contract would
cover tasks associated with general maintenance and roof repairs. The evaluation process
concluded that an IDIQ design contract would be the best method to secure design and
engineering support for these projects.
The service agreements resulting from this request will allow the Port to respond to a range of
needs, including, but not limited to, roof inspections, surveys, and design for roof repair or
replacement. Exact scope and timing of these projects are subject to future surveys and business
needs of the Port. The proposed professional services IDIQ contracts would allow the Port to
respond to future service needs efficiently and cost effectively. The Office of Social
Responsibility will assist in identifying opportunities for small contractors and suppliers (SCS) 
participation prior to the public advertisement of the IDIQ.

COMMISSION AGENDA 
Tay Yoshitani, Chief Executive Officer 
June 15, 2012 
Page 2 of 3 
PROJECT SCOPE OF WORK AND SCHEDULE: 
Scope of Work: 
The IDIQ contracts will be procured according to Port policies and procedures in accordance
with Resolution No. 3605, as amended, and procurement policy CPO-1. The Port will advertise
and issue a request for qualifications (RFQ) that will include a goal for small business
participation. The contracts will be written with specific not-to-exceed amounts and identify the
services required. Each contract will have a contract ordering period (during which the services
may be separately authorized) of three years. The actual contract duration may extend beyond
three years in order to complete work identified in particular service directives. Service
directives may be issued during the contract ordering period and within the total original contract
value. 
Schedule: 
It is estimated that the contracts will be executed by November 2012 and have a three-year
ordering period. Each service directive will specify the duration and schedule associated with
the task or tasks involved.
FINANCIAL IMPLICATIONS: 
Charges to these contracts will be from projects that will be authorized separately through 
established procedures. Consequently, there is no funding request associated with this
authorization. 
Budget/Authorization Summary 
There is no budget or funding included as part of this request.
Source of Funds 
There is no funding request associated with this authorization. Individual service directives will
be executed to authorize the consultant to perform any specific work on the contract against
approved project authorizations and within the total contract amount. 
ALTERNATIVES CONSIDERED AND THEIR IMPLICATIONS: 
Prepare separate procurements each time listed professional services are needed for a specific
project. This option would not be the most efficient use of Port resources and may delay Port
projects. This is not the recommended alternative. 
Prepare one Category III procurement for a specialized roofing support services that will
result in up to two contracts. This alternative ensures a competitive process, encourages

COMMISSION AGENDA 
Tay Yoshitani, Chief Executive Officer 
June 15, 2012 
Page 3 of 3 
small business participation, and provides staff with the tools needed to respond in a timely
manner as project needs arise. This is the recommended alternative. 
OTHER DOCUMENTS ASSOCIATED WITH THIS REQUEST: 
None. 
PREVIOUS COMMISSION ACTIONS OR BRIEFINGS: 
None.