PORT OF SEATTLE
MEMORANDUM

COMMISSION AGENDA            Item No.     5h

ACTION ITEM            Date of Meeting   June 26, 2012

DATE:   June 18, 2012

TO:     Tay Yoshitani, Chief Executive Ofcer
r" s>
FROM:   Bob Dufier, Senior Manager Environmental Programs, Aviation Environmenigl "
Roger Maney, Environmental Management Specialist 11, Aviation Environmental' gk/

SUBJECT: Natural Resources Mitigation and Permitting Support IDIQ Contract

Amount of This Request: $0             Source of Funds: Current and Future
Annual Operating Budget and
Maximum Value of Contract: $800,000      Individual Project Authorizations

ACTION REQUESTED:

Request Port Commission authorization for the Chief Executive Ofcer to execute an indenite
delivery, indenite quantity (IDIQ) contract for environmental consulting services totaling
$800,000 with a ve-year contract ordering period. There is no budget request associated with
this authorization.
"SYNOPSIS:
The Aviation Environmental Department proposes to advertise and select one qualied rm to
provide natural resources consulting services. This contract will support ongoing compliance
with requirements of the 1997 Master Plan Update (MPU) project's US. Army Corps of
' Engineers' 404 Permit and associated Washington Department of Ecology's 401 Water
Quality Certication. These services may also provide natural resource consulting services
related to environmental reviews, permit development and compliance, capital improvement
project (CIP) support and operations and maintenance for Aviation development and existing
facilities.

BACKGROUND:

The 1997 MPU projects affected approximately 18.47 acres of wetland and two miles of stream
habitat. To mitigate for these impacts, the Port obtained permits that required the enhancement,
creation, and restoration of approximately 190 acres ofwetland and wetland buffers as well as
two miles of stream. The permit conditions also required low streamow augmentation in two

COMMISSION AGENDA
Tay Yoshitani, Chief Executive Ofcer
June 18, 2012
Page 2 of 5

streams during summer months and longterm monitoring for any unanticipated and indirect
functional impacts to wetlands adjacent to the Third Runway.

Mitigation site construction was fully completed between 20062012. Permit conditions also
stipulate that the Port conduct extensive hydrologic, vegetation, and habitat monitoring for a
period of 15 years after construction of each project.

PROJECT JUSTIFICATION:

The purpose of this contract is to ensure that experienced environmental professionals are
available to provide the technical expertise and eld support needed to meet the ongoing
compliance requirements of environmental permits issued for the Airport's 1997 MPU projects.

Project Objectives:
Consultant services procured under this contract will support Port staff in performing mitigation
monitoring and reporting for a veyear segment of the required 15-year compliance period for
stream and wetland mitigation, low ow augmentation, and indirect impacts.

The procurement will also allow the Port to utilize specialized planning and design expertise for
corrective actions and adaptive management in the event that the constructed mitigation does not
achieve performance objectives. These tasks necessarily include meetings and other
communications with regulatory agencies to facilitate consensus.

The procurement will provide technical support for any unanticipated work associated with
future impacts to natural resources. While the extent of this potential work is not well known,
the type of work that may be required is well understood and specically identiable.

PROJECT SCOPE OF WORK AND SCHEDULE:

Scope of Work:
The proposed contract will provide consulting services to (i) support Aviation Environmental
department compliance with 1997 MPU project permits issued for natural resource impacts; and
(ii) provide other services to the Aviation Environmental department related to developing
planning, facility operations, and CIP review. Tasks include but are not limited to:

401 /404 Permit Compliance:
0  Low Flow Mitigation Performance Monitoring and Reporting
Redelineate Existing and Mitigated Wetland Boundaries
Stream Mitigation Performance Monitoring and Reporting
Indirect Impacts Monitoring and Reporting
Wetland mitigation monitoring

COMMISSION AGENDA
Tay Yoshitani, Chief Executive Ofcer
June 18, 2012
Page 3 of 5

0  Additional or revised monitoring that may be required by regulatory agencies in response
to monitoring results and/or implemented adaptive management and corrective actions.

Other Services:
0  Evaluation, permitting, and mitigation of impacts to regulated streams and wetlands

0  Compliance with local shorelines master programs and critical areas ordinances

0  Evaluation, permitting, and mitigation of impacts to listed under the Endangered Species
Act and other regulated sh and wildlife species and their habitat
0  Stormwater, oodplain, and watershed planning, analysis, and management associated
with NPDES permitting, inter-local resource management programs, and other natural
resource regulatory mechanisms.

Schedule:

Tasks performed are scheduled to begin as early as October 1, 2012. The contract will have a
ve-year contract ordering period during which time the Port may issue service directives.
Contract duration my be extended to allow completion of all service directives issued during that
time. The ve-year duration of the contract is predicated on sitespecic requirements for
wetland redelineation. The redelineation task extends from 2015 to 2017 and should be
completed under a single existing contract to ensure continuity of the eld work, reporting, and
any subsequent necessary negotiations.

FINANCIAL IMPLICATIONS:

The total estimated cost for environmental eld support services will not exceed $800,000. The
requested contract maximum is based on projected work in the next ve years and budget data
from previous year's monitoring efforts. No work is guaranteed to the consultants, and the Port
is not obliged to pay the consultant until a service directive is executed and work performed.
After receiving authorization for each project in accordance with Resolution No. 3605, as
amended, the actual work will be dened and the Port will issue individual projectspecic
service directives.

Budget Status and Source ofFunds:
The costs associated with services to be performed under this procurement in 2012 are in the
Commission approved 2012 Aviation Division operating budget. Costs for future years will be
included in subsequent annual Aviation Environmental Department operating budget requests.
Funding for natural resources consulting services at other sites will be provided through future
individual project or other department operating budget authorizations. Costs will be funded by
the Airport Development Fund.

COMMISSION AGENDA
Tay Yoshitani, Chief Executive Ofcer
June 18, 2012
Page 4 of 5

STRATEGIC OBJECTIVES:

This project supports the Port's business strategy to create a "high performance organization" by
providing a cost efcient means to secure professional services for known tasks with variable
annual workload. These tasks require varied and specialized expertise that cannot be effectively
provided by Port staff.

In addition, this agreement supports the Port's business strategy to "exhibit environmental
stewardship through our actions" by ensuring compliance with the Airport's 1997 MPU natural
resource permits and other permits and impacts.

ENVIRONMENTAL SUSTAINABILITY:

Mitigation for impacts to streams and wetlands, in addition to performance monitoring to ensure
functional objectives, are not only required by state and federal law but are also the hallmarks of
responsible environmental stewardship, from the perspectives ofboth the surrounding residential
and business communities and the customers we serve.

BUSINESS PLAN OBJECTIVES:

Procurement of qualied environmental consulting support services is necessary to continue to
meet the Port's obligation under environmental permits issued in support of Airport's 1997
MPU. Project actions will ensure success of constructed mitigation by identifying achieved
functional objectives and any required corrective actions.

TRIPLE BOTTOM LINE:

The proposed authorization will allow the Port to accommodate varying work load and Will
result in actions that are protective of the environment and demonstrate compliance with
environmental regulatory requirements while upholding the Port's obligations to the community.
We will coordinate with the Ofce of Social Responsibility to include in the contract a goal for
utilization of small contractors and suppliers (SCS).

ALTERNATIVES CONSIDERED AND THEIR IMPLICATIONS:

The following alternatives were considered for accomplishing the work described in the Scope of
Work:

Alternative 1

Do nothing. The Port would be in violation of its legal obligations and would be potentially
subject to legal action and negative publicity. This is not the recommended alternative.

COMMISSION AGENDA
Tay Yoshitani, Chief Executive Ofcer
June 18, 2012
Page 5 of 5

Alternative 2
Complete the work using Port staff only. Existing Port staff are already heavily involved in
managing the Airport's 1997 MPU permits and performing portions of the mitigation
performance monitoring and reporting. The proposed support services scope of work is
substantial but sporadic. In addition, use of outside services makes available to the Port certain
technical skills not possessed by current staff. Utilizing Port staff for environmental eld
support services would be inefcient and is not the recommended alternative.

Alternative 3
Complete the work using only outside consultants. Outside consultants have sufcient numbers
and types of specialists necessary for timely completion of this work. However, using all outside
consultants for environmental eld support services would not be cost effective, nor would it
enable closely monitored implementation of Port environmental management policies in the
execution of daily eld activities. This is not the recommended alternative.

Alternative 4
Complete the work using a combination of Port staff and outside consultants. This alternative
maximizes the effectiveness of existing staff and ensures their full utilization while allowing for
varying overall effort through the use of outside consultants. The alternative also allows the Port
to use outside consultants with specialized skills leaving oversight of this publicly sensitive
program under close management and supervision by Port staff. This is the recommended
alternative.

OTHER DOCUMENTS ASSOCIATED WITH THIS REQUEST:

None.

PREVIOUS COMMISSION ACTIONS OR BRIEFINGS:

The Commission authorized the Aviation Division operating expense budget for 2012, which
contained $492,000 for wetlandrelated consulting services. Related work in 2010, 2011 and the
rst part of 2012 was completed under a separate $750,000 Category III IDIQ authorized for
award by Commission on June 22, 2010 and is set to expire December 1, 2012.