PORT OF SEATTLE 
MEMORANDUM 
COMMISSION AGENDA             Item No.      5a 
ACTION ITEM             Date of Meeting    May 1, 2012 

DATE:    April 23, 2012 
TO:     Tay Yoshitani, Chief Executive Officer 
FROM:    Wendy Reiter, Director, Aviation Security & Emergency Preparedness 
Arif Ghouse, Senior Manager, Seaport Security 
SUBJECT:  ID Badge System Replacement  CIP #C800162
Amount of This Request:  $2,500,000  Source of Funds: 90% Airport Development Fund, 
7.48% General Fund, and 
2.52% Tax Levy 
Est. Total Project Cost:   $2,500,000  Est. No. of Jobs: 0 
Est. State and Local Taxes: $27,000 
ACTION REQUESTED: 
Request Commission authorization for the Chief Executive Officer to (1) proceed with the ID
Badge System Replacement project; (2) authorize the procurement of required hardware,
software, and vendor services; and (3) authorize the use of Port staff for implementation, for a
total project cost not to exceed $2,500,000. 
SYNOPSIS: 
The Port of Seattle ID badging system manages enrollment workflow, access control
administration, and the fabrication of over 17,000 badges for Port employees, contractors,
vendors, and tenants requiring access to Port of Seattle facilities. In addition to the Port's
operational needs, this system must meet the requirements established by the Department of
Homeland Security (DHS), the Transportation Security Administration (TSA), and U.S. Coast
Guard.
Our current ID badge system is almost 10 years old, and is becoming increasingly difficult to
support due to aging hardware and software. In addition, the system's limited functional
flexibility makes it challenging to comply with new and constantly changing security
requirements. 
The purpose of this project is to select and implement a new ID badge system that will serve the
Port's needs well into the future. Information and Communication Technology (ICT), Aviation

COMMISSION AGENDA 
Tay Yoshitani, Chief Executive Officer 
April 23, 2012 
Page 2 of 5 
Security, and Seaport Security resources will collaborate to complete the project. Total project
costs are estimated to be $2,500,000. Funding for this project was included in the 2012  2016
Capital Budget and Plan of Finance, CIP #C8004162, ID Badge System Replacement. Recurring
license and maintenance costs will be budgeted within the Information and Communication
Technology (ICT) department budget. 
BACKGROUND: 
The current ID badging system is used by Aviation Security, Seaport Security, and Cruise
Terminals of America to document access control profiles and proof of identity. It interfaces
with external validation systems such as FBI and TSA fingerprint background and threat
assessment databases. The system also fabricates and administers a variety of badges types that
are used to gain access to secure and controlled facilities owned and operated by the Port of
Seattle. 
PROJECT JUSTIFICATION: 
Critical Issues 
The Port of Seattle badging system is critical for meeting federal security requirements
for both aviation and maritime operations.
The current badging system is no longer able to keep up with the constant change in
federal regulations. Manual workarounds are used to meet the growing inadequacies of
the current system. 
Several interfaces are required to fully vet badge enrollees. These include interfaces for
security threat assessment, fingerprint verification, terrorism watchlist, criminal
background checks, and external training applications. Because of limitations in our
current system, the transfer of information often involves manual input and inefficient
business processes. 
Maintaining the security of sensitive information is a challenge with the current system.
New systems that are available provide robust functionality to safeguard critical
background information and reduce the reliance on human intervention. 
Project Objectives 
Procure and implement a new ID badging system to meet the needs of Port operations 
Upgrade aging hardware and badging fabrication equipment 
Improve our ability to quickly comply with new security requirements as they occur 
More seamlessly interface with federal systems and databases

COMMISSION AGENDA 
Tay Yoshitani, Chief Executive Officer 
April 23, 2012 
Page 3 of 5 
PROJECT SCOPE OF WORK AND SCHEDULE: 
Scope of Work: 
Competitive procurement and implementation of a new badging solution 
Development of interfaces with federal screening systems and databases 
Upgrade to current hardware and operating system 
Implementation of a mobile application to facilitate badge verification and citations 
Schedule: 
Commission Approval                                 May 2012 
Vendor Selected and Contract Complete                         June 2012 
System Configuration and Testing Complete                      June 2013 
Training and Deployment Complete                       November 2013 
FINANCIAL IMPLICATIONS: 
Budget/Authorization Summary: 
Original Budget                                        $2,500,000 
Budget Increase                                              $0 
Revised Budget                                            $0 
Previous Authorizations this CIP                                    $0 
Current request for authorization                                $2,500,000 
Total Authorizations, including this request                        $2,500,000 
Remaining budget to be authorized                                  $0 
Project Cost Breakdown: 
Hardware                                         $270,000 
Software Licenses                                        $870,000 
Vendor Services                                        $400,000 
Port of Seattle Labor or Contractors                               $530,000 
Sales tax                                                  $110,000 
Contingency ~ 15%                                    $320,000 
Total                                                  $2,500,000 
Budget Status and Source of Funds: 
This project was included in the 2012-2016 capital budget and plan of finance as a $2,300,000
business plan prospective project within CIP #C800162, ID Badge System Replacement. Upon
authorization, $200,000 will be transferred from CIP# C800012, Services Technology Small Cap

COMMISSION AGENDA 
Tay Yoshitani, Chief Executive Officer 
April 23, 2012 
Page 4 of 5 
to CIP#800162 in order to accommodate the added scope. The source of funds is 90% Airport
Development Fund, 7.48% General Fund and 2.52% Tax Levy. 
Financial Analysis and Summary: 
CIP Category                   Renewal/Enhancement 
Project Type                    Technology 
Risk adjusted Discount rate           N/A 
Key risk factors                   N/A 
Project cost for analysis               $2,500,000 
Business Unit (BU)                 Airport Security, Seaport Security 
Effect on business performance         N/A 
IRR/NPV                  N/A 
CPE Impact                  .02 
Lifecycle Cost and Savings: 
Recurring software license costs are estimated to increase by $100,000 per year. Port recurring
labor costs of $50,000 to maintain the system are not expected to change with the new system.
This will be budgeted within the Information and Communication Technology (ICT) department
budget. 
STRATEGIC OBJECTIVES: 
This project supports the following Port strategies: 
Ensure Airport and Seaport vitality: Protects the people, property and assets of the airport
and seaport. 
Enhance public understanding and support of the Port's role in the region: Reduce
chance of errors that can lead to negative publicity about the Port's security programs. 
Be a leader in transportation security: Replace aging technologies with state of the art
integrated solutions that improve the vetting and production process for badge
credentials. 
BUSINESS PLAN OBJECTIVES: 
The proposed solution will improve the efficiency and accuracy of enrollment, production,
management, and tracking of Port of Seattle ID badges by leveraging currently available
technology solutions. The new ID badging system will also ensure that the Port remains a leader
in transportation security.

COMMISSION AGENDA 
Tay Yoshitani, Chief Executive Officer 
April 23, 2012 
Page 5 of 5 
TRIPLE BOTTOM LINE SUMMARY: 
This project will make badge enrollment and management processes for Port of Seattle,
contractors, vendors, and tenants more efficient and reliable and improve safety for the traveling
public by automating security requirements related to badge administration. 
ALTERNATIVES CONSIDERED AND THEIR IMPLICATIONS: 
1.  Conduct Separate Projects. Replace the badge system over time with a combination of
vendor software and hardware applications integrated by the Port of Seattle ICT
organization. Conducting a large enterprise project in phases will adversely affect the
timing and schedule of deliverables. This is not the recommended alternative. 
2.  Do Nothing. The current badge system cannot keep up with the evolving security
requirements of outside agencies such as TSA, is not compatible with current hardware,
operating systems, and security updates, and has been experiencing frequent issues
resulting in operational downtime for badge offices. This is not the recommended
alternative. 
3.  Conduct RFP and Purchase New System. Competitively procure and implement a fully
integrated and comprehensive Badge system from a single vendor. A comprehensive
solution from a single vendor will eliminate the risks associated with the integration of
software and hardware from disparate vendors potentially increasing project cost and
schedule. This is the recommended alternative. 
OTHER DOCUMENTS ASSOCIATED WITH THIS REQUEST: 
None. 
PREVIOUS COMMISSION ACTIONS OR BRIEFINGS: 
None.