PORT OF SEATTLE 
MEMORANDUM 

COMMISSION AGENDA             Item No.      5c 
Date of Meeting Date of Meeting  February 28, 2012 

DATE:    February 21, 2012 
TO:      Tay Yoshitani, Chief Executive Officer 
FROM:    Michael Ehl, Director, Airport Operations 
SUBJECT: Flight Information Management System (FIMS) - CIP #C101117 
Amount of This Request:  $2,820,000   Source of Funds: Airport Development Fund 
Est. Total Project Cost:    $8,220,000   Est. No. of Jobs: 0 
Est. State and Local Taxes:  $206,000 
ACTION REQUESTED: 
Request Commission authorization for the Chief Executive Officer to: 1) proceed with
construction and authorize the use of Port crews for construction activities, 2) approve additional
project scope and budget of $2,820,000, 3) amend consulting agreement with URS Corporation
from $192,800 to a total of $660,000 for additional scope design and construction support
activities, 4) amend consulting contract with InterSystems USA, Inc (ITS) from $350,000 to
$650,000, and 5) dispose of surplus equipment in accordance with Port Policy PUR-1 to deliver
the FIMS Phase II Project. The estimated total cost for this project is $8,220,000. In addition,
this memo provides notification to the Port of Seattle Commission in accordance with RCW
53.19.060 that the amended amounts for URS Corporation and ITS exceed 50% of the original
contract value. 
SYNOPSIS: 
This is the second of two planned Commission authorizations for this project to upgrade the
computer management system and monitors that drive arriving and departing flight information
displays in over 50 locations using nearly 450 individual monitors throughout the Airport and on
the Port's web site. While travelers easily see and rely on the flight information displays, this
complex computer system will drive many other services that are not easily seen, but are just as
vital including: real-time monitoring to notify staff of localized problems or failures, database
management of information that benefits airline operations such as bag carousel controls'
security enhancements, and visual paging capability to meet Americans with Disabilities Act
requirements.

COMMISSION AGENDA 
Tay Yoshitani, Chief Executive Officer 
February 21, 2012 
Page 2 of 6 
On May 4, 2010, the Port Commission authorized the procurement of software, the purchase of
materials, and the design of casework changes for the replacement FIMS at Sea-Tac International
Airport. This request includes authorization to complete the casework construction activities
using Port Construction Services and small works contractors for the original estimate of
$1,600,000 as well as authorization for scope changes in the amount of $1,220,000. The
proposed scope change includes the replacement of additional aging displays; improved software
functionality that will enhance the Port's ability to maintain the system; meet airline requests for
signage flexibility and quicker resolution of issues, and provide better customer service; and
allow for the transition of system support from Information & Communication Technology (ICT)
to Aviation Maintenance. Lifecycle costs are reduced because of the installation of the new
system 
An amendment to the URS Corporation contract from $192,800 to a total of $660,000 is required
to complete design work on the replacement of additional displays and perform construction
support activities. An amendment to the ITS contract from $350,000 to $650,000 is for the
software development of functionality not included in the original scope of the FIMS project. 
BACKGROUND: 
The May 4, 2010, Commission authorization approved the first phase of a two-step process to
competitively procure, develop, and install a replacement FIMS that provides a flexible display
framework for flight information, visual paging, and emergency notification features; upgraded
monitors and infrastructure hardware; and a redesigned resource management system. Phase two
was identified for approval of casework construction elements. 
Since the initial phase authorization, the following activities have been completed: 
Competitive procurements of major system software components 
Design for casework modifications required to fit new display dimensions and improve
visibility for customers 
Detailed analysis of architecture, hardware infrastructure, and integrated components
such as real-time airline flight information, visual paging, security breach notifications,
and baggage keypads. 
PROJECT JUSTIFICATION: 
Project Objectives: 
Replace the current Flight Information Display System (FIDS) with a flexible display
architecture that will meet current and future requirements for information dissemination. 
Deliver a visual paging solution that meets the needs and includes the recommendations
from the persons with disabilities and special needs community while complying with all
regulatory requirements. By utilizing common displays, the cost of stand-alone custom
signage is avoided.

COMMISSION AGENDA 
Tay Yoshitani, Chief Executive Officer 
February 21, 2012 
Page 3 of 6 
Upgrade displays with devices that require little or no maintenance and have a high mean
time to failure. 
Provide real-time automated system monitoring to immediately notify staff of any system 
problems. 
Implement a resource management system that meets the operational needs of the Airport
and its airline customers. 
To support the objectives, additional scope has been identified as follows: 
Aging displays not originally included in the project scope have been identified as past
their designed end-of-life. These displays are showing increasing failures and need to be
replaced to ensure passenger access to critical flight information. As part of the
replacement, casework modifications will be made to facilitate maintenance and improve
customer access to flight information. All displays removed will be recycled or made
available for sale according to Port Policy PUR-1. 
Several software improvements such as hardware auto-recovery, flight filtering, and the
ability for airlines to run their proprietary systems through Port infrastructure will satisfy
several airline requests and enhance maintenance processes. 
To support the Port's collective bargaining agreement, the system will be supported by 
the Aviation Division's represented labor organization in the Aviation Maintenance
Department. This will require additional hardware and labor to ensure a solid
understanding of system components to support this important system. 
PROJECT SCOPE OF WORK AND SCHEDULE: 
Scope of Work: 
This authorization includes the following scope of work. 
Casework construction for new displays throughout Airport using Port Construction
Services and small works contractors; 
Procurement and implementation of additional software functionality that improves our
ability to maintain the system, meet airline requests, and provide better customer service; 
Procurement and design of additional aging flight information displays. 
Schedule: 
Second Phase Commission Approval                          February 2012 
Display Replacement Begins                                  April 2012 
Flight Information Display Software Deployment                       July 2012 
Resource Manager Software Deployment                          April 2013 
Display Replacement Complete                             December 2013

COMMISSION AGENDA 
Tay Yoshitani, Chief Executive Officer 
February 21, 2012 
Page 4 of 6 
FINANCIAL IMPLICATIONS: 
Budget/Authorization Summary: 
Original Budget                                            $7,000,000 
Budget Increase                                            $1,220,000 
Budget Transfers                                                $0 
Revised Budget                                          $8,220,000 
Previous Authorization                                        $5,400,000 
Current request for Authorization                                  $2,820,000 
Total Authorization, including this request                             $8,220,000 
Remaining Budget to be Authorized                           $2,820,000 
Project Cost Breakdown: 
Hardware                                            $334,000 
Personal and Professional Services                                 $1,001,000 
Port Labor                                                $1,485,000 
Total Phase II Funding Request                              $2,820,000 
Budget Status and Source of Funds: 
This project, with a budget of $7.0 million, was included in the 2012-2016 capital budget and
plan of finance within CIP #C101117, FIMS Phase II. The budget increase will be covered by a
transfer from the Aeronautical Renewal & Replacement Allowance (CIP # C102166), resulting
in no net change to the 2012-2016 capital budget and plan of finance. The source of funds for
this project is the Airport Development Fund. 
Financial Analysis and Summary: 
CIP Category                 Renewal/Replacement 
Project Type                   IT (Information Technology) 
Risk adjusted Discount rate          N/A 
Key risk factors                  N/A 
Project cost for analysis             $8,220,000 
Business Unit (BU)              Terminal 
Effect on business performance       NOI after depreciation will increase 
IRR/NPV                 N/A 
CPE Impact                 $.06 in 2014, but no change from forecast as this
project was included in business plan forecast

COMMISSION AGENDA 
Tay Yoshitani, Chief Executive Officer 
February 21, 2012 
Page 5 of 6 
Lifecycle Cost and Savings: 
Annual savings of $282,000 have been identified from this project in the year after project
completion based on an alternative of supporting the current system and implementing a standalone
visual paging system. Software license and vendor service costs will be reduced by
$174,000. Parts and Port labor costs are estimated to be reduced by $108,000. The system
software has an expected life of five years and the casework constructed during this project has
an expected life of ten years. 
ENVIRONMENT AND SUSTAINABILITY:
This project will replace approximately 450 displays at their end-of-life throughout the facility.
New display technology is projected to improve energy consumption by 40% and lower
operability and maintenance costs. In addition, the flight information display software includes
functionality that will extend the life of the displays through scheduled rest periods. 
STRATEGIC OBJECTIVES: 
This project supports the following Port strategies: 
Ensure Airport and Seaport vitality: The reduction of maintenance and operations costs
positively impacts the cost to the airlines. There are also potential future revenue
opportunities for the Port by placing advertising on flight information displays. 
BUSINESS PLAN OBJECTIVES: 
Installation of these systems and displays supports the Airport's strategy to provide improved
customer service. The project will improve the reliability of flight information for passengers and
our airline partner operations as well as offer improved access and visibility through new display
technology and better display configurations. 
TRIPLE BOTTOM LINE SUMMARY: 
This project will benefit passengers by ensuring the continued availability of a system critical to
manage Airport resources such as gates, ticket counters, and baggage carousels and display flight
information for passengers. The environment will gain a modest but long-term benefit by
replacement of over 450 aging monitors with energy efficient devices that will reduce power
consumption. Our consumers and community benefit by the integration with notification and
security breach systems that improve safety. 
ALTERNATIVES CONSIDERED AND THEIR IMPLICATIONS: 
Alternative 1 - Complete casework construction and implement additional scope: Expand the
construction scope to include the replacement of 16 additional aging LCD displays, allow for

COMMISSION AGENDA 
Tay Yoshitani, Chief Executive Officer 
February 21, 2012 
Page 6 of 6 
increased system functionality through software customizations, relocate the Concourse A
exit multi-use flight information display. This is the recommended alternative. 
Alternative 2 - Complete casework construction without implementing additional scope: This
would leave monitors in operation that are at the end of life and decrease the efficiency of
reporting as these monitors may not have the ability to provide the necessary functionality
required. This will also result in multiple display manufactures and off-cycles for renewal
and replacement. This is not a recommended alternative. 
Alternative 3 - Do Nothing: This alternative risks system failure and disruption to customer
activity. This is not the recommended alternative. 
OTHER DOCUMENTS ASSOCIATED WITH THIS REQUEST: 
None. 
PREVIOUS COMMISSION ACTION: 
On May 4, 2010, Commission authorized to approve all work and contracts including executing
and amending any and all necessary contracts and service directives to purchase and implement
ICT hardware and software; plus casework design services for the FIMS Upgrade Project in an
amount not to exceed $5,400,000 toward an ultimate project cost of $7,000,000.