PORT OF SEATTLE 
MEMORANDUM 
COMMISSION AGENDA               Item No.      4h 
ACTION ITEM 
Date of Meeting    February 23, 2016 
DATE:    February 16, 2016 
TO:      Ted Fick, Chief Executive Officer 
FROM:   Stephanie Jones Stebbins, Director, Maritime Environment and Sustainability 
Paul Meyer, Manager Environmental Programs 
SUBJECT:  Maritime Environmental Management and Compliance IDIQ Service Agreement 
Amount of This Request:             $0   Source of Funds:       No associated
funding 
Est. Total Project Cost:          $3,250,000 
ACTION REQUESTED 
Request Commission authorization for the Chief Executive Officer to execute up to two 
consulting services indefinite delivery, indefinite quantity (IDIQ) contracts to provide 
environmental management and compliance support with a total value of $3,250,000 and a
contract ordering period of five years. No funding is associated with this request. 
SYNOPSIS 
Maritime Environmental provides and manages environmental compliance and response for
regulated hazardous materials, dangerous waste, underground storage tanks, spills, and
stormwater compliance. The port anticipates the two IDIQ on-call contracts will be of equal 
value with one award to a qualified Small Business Enterprise (SBE). The sum of th e contracts
is not to exceed $3,250,000 over five years. The value of each IDIQ contract for services will
not exceed $1,625,000. The contract will provide services, as needed, to all Maritime and
Economic Development division groups, as well as the Northwest Seaport Alliance, if needed. 
BACKGROUND 
Regulatory compliance is managed for ongoing operations and construction projects for the
Maritime,  Capital  Development,  and  Economic  Development  divisions.   Maritime
Environmental also develops and implements a coherent and detailed environmental
management program designed to help its internal customers and Port tenants maintain and track
compliance with environmental regulations to reduce overall environmental impacts from
operations.  These contracts provide capacity to assess, plan, carry out,  and monitor
environmental compliance for Port-owned operations and Capital Development construction
projects for all environmental media. The two contracts will cover work on properties the Port
currently owns, owned, or used in the past or properties that could be acquired or used in the
future. 

Template revised May 30, 2013.

COMMISSION AGENDA 
Ted Fick, Chief Executive Officer 
February 16, 2016 
Page 2 of 5 
Procuring multiple IDIQ service agreements will ensure the Port has the capacity to support
capital and operational projects with varying scopes and deadlines. The service agreements will
provide access to a wide array of technical disciplines required for ongoing and unforeseen
environmental compliance activities. While Port managers are responsible for managing Port
compliance, technical services and support provided by contractors will ensure the Port meets
ongoing requirements.
Funding for service directives will come separately from either annual operating budgets or
individual project authorizations. 
PROJECT JUSTIFICATION AND DETAILS 
This authorization request will replace expiring contracts, allowing Maritime Environmental &
Planning to maintain both capacity and continuity in providing environmental management and
compliance services for maritime operations and capital development. 
Economic Development 
The proposed procurement plans will execute two service agreements. It is estimated that the
contracts may require up to 20,000 hours of professional services over a five-year period. The
wide array of required specialized services will provide business opportunities for multiple firms
to team on this procurement. In coordination with the Office of Social Responsibility, one of the
contracts will be awarded to a Small Business. The remaining contract will continue to promote
small business utilization through a small contractors and suppliers (SCS) goal for
subcontractors. 
Project Objectives 
Provide Maritime Environmental customer support. 
Provide environmental field services 
Provide project-specific technical expertise 
Provide environmental monitoring and assessment services 
Scope of Work 
The primary focus of the present request for proposals is to provide assistance to the Maritime 
Environmental and Planning group in seven major focus task elements. These task elements
primarily provide the fieldwork, oversight, and sampling to support compliance construction
monitoring, hazardous material compliance, and general on-call incident response to unforeseen
environmental incidents.
To a lesser extent, the request for proposals is to provide assistance to the Maritime 
Environmental and Planning group in the development and implementing of environmental
management initiatives, such as facility environmental auditing, waste minimization efforts,
preparation of spill prevention plans, and development of compliance tracking programs for
Maritime, Port Construction Services, and Capital Development divisions.

COMMISSION AGENDA 
Ted Fick, Chief Executive Officer 
February 16, 2016 
Page 3 of 5 
Schedule 
The IDIQ service agreements will have a contract ordering period of five years during which
service directives may be issued. Each service directive will specify the scope, duration, and
schedule associated with the work.  This contract ordering period will help enable continuity of
environmental management and compliance efforts. 
FINANCIAL IMPLICATIONS 
There is no funding request associated with this authorization. Individual service directives will
be executed to authorize the consultant to perform work on the contract pursuant to approved
project authorizations and in accordance with the General Delegation of Authority. 
Budget Status and Source of Funds 
Source of funds will be authorized through annual operations and maintenance budget approved
by the Commission or by specific project authorizations. Work elements will be defined by each
service directive. 
The following is a summary of the status of contracts constituting the $2,250,000 authorized for
similar services in 2012: 
SA-00316412 (EA Engineering Science & Technology Inc.) expires in May 2016. To
date, the contract has committed $702,000 of the available $750,000.
SA-00317480(DH Environmental Inc.) expires in April 2016. To date, the contract has
committed $612,000 of the available $750,000.
SA-00317482(Conestoga Rovers & Associates) expires in March 2016. To date, the
contract has committed $295,000 of the available $750,000. 
STRATEGIES AND OBJECTIVES 
This procurement supports the Port's Century Agenda objective to be the greenest and most
energy efficient port in North America. By ensuring we are prepared to address possible impacts
of our operations, as well as meeting or exceeding strict multi-media environmental regulations
such as the Resource Conservation and Recovery Act, Clean Water Act, as well as state and local
laws, regulations, and ordinances. These efforts show the Port of Seattle's commitment to the
region and the environment. 
The requested service agreements will support the Port's strategy to manage its finances
responsibly because they are a cost-effective means to provide on-call services for projects and
programs with varying scopes and schedules that may require substantially different levels of
effort and technical expertise. 
ALTERNATIVES AND IMPLICATIONS CONSIDERED 
Alternative 1)  Let existing IDIQs expire and instead utilize Port staff 
Cost Estimate: $4,195,000 
Pros: 
Increases internal continuity of services 
Reduces contracting requirements and expenses 
Less contract management burden on staff

COMMISSION AGENDA 
Ted Fick, Chief Executive Officer 
February 16, 2016 
Page 4 of 5 
Cons: 
Requires the addition of approximately 3.5 FTE staff to serve over 8 technical
disciplines 
Increases costs approximately $945,000 more over five years relative to the preferred
alternative 
Port staff does not have all tools and equipment necessary to perform some of the
work 
Staffing costs would remain fixed year-to-year regardless of work load 
Sporadic nature of work requested could create costly delays in service 
This is not the Recommended Alternative. 
Alternative 2)  Execute Separate Procurements 
Cost Estimate: $3,250,000 
Executing separate procurements based on scope breakdown would result in a similar
contracting capacity with increased monies associated with administrative and procurement
efforts. 
Pros: 
Flexibility in task delegation through smaller scopes of work 
Increased small business and Small Contractors and Suppliers opportunities 
Increased ability to acquire needed specialized services 
Cons: 
Port Staff would be tied to numerous procurements resulting in inefficient use of staff
time 
Multiple low dollar contracts with varying end dates creates a management burden to
Port staff. 
Level of service to Maritime Environmental's internal customers would be delayed 
possibly resulting in non-compliance issues. 
Smaller scopes of work would inhibit growth of small business and Small Contractors
and Suppliers 
This is not the recommended alternative 
Alternative 3)  Procure two IDIQ contracts to supplement Port resources 
Cost Estimate: $3,250,000 
Pros: 
Allows staff to maximize and manage productivity by strategically optimizing staff-
consultant workloads 
Facilitates SBE/SCS participation and growth by awarding a large contract to a
qualified SBE/SCS firm 
Provides a multi-disciplinary team to help accomplish unique and time-sensitive work 
Overlap in scope allows for much-needed capacity in emergency situations

COMMISSION AGENDA 
Ted Fick, Chief Executive Officer 
February 16, 2016 
Page 5 of 5 
Cons: 
Higher administrative costs associated with contract management 
Complexity of managing work distribution between contracts 
This is the recommended alternative. 
ATTACHMENTS TO THIS REQUEST 
None 
PREVIOUS COMMISSION ACTIONS OR BRIEFINGS 
December 4, 2012  The Commission authorized three IDIQ service agreements
totaling $2,250,000 for environmental compliance and management services to support
the Seaport division. 
November 3, 2009  The Commission authorized five IDIQ service agreements totaling
$3,750,000 to support environmental compliance and management services to support
the Seaport division.