7b supp
Item No. 7b_supp Date of Meeting November 24, 2015 SeaTac International Airport NorthSTAR Program Program Commission Third Quarter 2015 Update and North Satellite Project Update NorthSTAR Program The North Sea-Tac Airport Renovation (NorthSTAR) Program is is being planned and delivered in collaboration with Alaska Airlines to better serve passengers and improve operational efficiency. This program consists of renovating and expanding the north satellite, improving the north main terminal, refurbishing the north satellite baggage system, and new exterior walkways, stairs and elevators at Concourse C. Purpose: Improve the travel experience from airport drop-off to flight departure and working environment for employees Outcome: Facility modernization; seismic reinforcement; enhanced traveler amenities; new contact gates; long-term energy savings; and operational efficiencies Mission Statement 2 ACTIVE PROJECTS C800554 WP 104802 NS NorthSTAR Program Management George England, Program Mgr C800556 WP 104791 NS NSAT Renovation NSTS Lobbies Joe Nessel, Project Mgr " WP U00019 NS NSAT STS Roof Leak Repairs Joe Nessel, Project Mgr " WP U00209 NS NSAT Art Program Colleen McPoland, Project Mgr " WP U00221 NS STS Train Display Doug Honeyman, Project Mgr C800547 WP 104784 NS Conc C Vertical Circulation Joe Nessel, Project Mgr C800545 WP U00042 NS Main Terminal Improvements Joe Nessel, Project Mgr C800555 WP 104792 NS Refurbish Baggage System Ken Warren, Project Mgr EXPENSE PROJECTS WP 104656 Alaska NSAT & Conc C (CLOSED) WP U00072 NorthSTAR TI Work Doug Honeyman, Project Mgr WP U00094 PLB Relocation at C14 Joe Nessel, Project Mgr WP U00095 eGSE Relocation at Concourse C Doug Honeyman, Project Mgr WP U00129 CM Office (Retired) Joe Nessel, Project Mgr WP U00130 BHS RMM Ken Warren, Project Mgr WP U00137 Project Activation Doug Honeyman, Project Mgr WP U00148 MCP Expansion Tenant Move (CLOSED) Ken Warren, Project Mgr WP U00167 Misc Expense - NSAT Joe Nessel, Project Mgr WP U00207 NSAT RMM - Contaminated Soils Joe Nessel, Project Mgr WP U00208 NSAT RMM - Asbestos Removal Joe Nessel, Project Mgr Legend: - Reflects Additional Budget Required or Behind Schedule - Reflects concern on Budget or No Float remaining on Schedule - Reflects Good Status on Budget and Schedule NorthSTAR Projects & Status 3 Approved Program: $508M NorthSTAR Program Overall Budget Q3 2015 North Satellite conducting Value Engineering 4 NorthSTAR Program Overall Schedule 2012 2013 2014 2015 2016 2017 2018 2019 2020 NSAT Planning & Design NSAT GC/CM Solicitation & Award NSAT Construction CONC C Planning & Design CONC C Bid & Award CONC C Construction BHS Planning & Design BHS Bid & Award BHS Construction MT Planning & Design - On Hold = Commission Authorization NorthSTAR Program Progress Design Construction Overall Plan Actual Plan Actual Plan Actual North Satellite/STS Renovation 86% 62% 0% 0% 8% 4% Concourse C Vertical Circulation 100% 100% 100% 100% 100% 100% Refurbish Baggage Handling Sys 100% 100% 100% 100% 100% 100% Main Terminal Improvements 6% 3% 0% 0% 1% 1% Q3 2015Schedules & %Progress-Concourse C & Baggage Refurbishment Completed 5 NorthSTAR Program Commission Action Apr 2012 Jul 2012 Nov 2012 Nov 2012 Authorized NSTAR Authorized Authorized Authorized consultant contracts Jun 2012 Design of North Design Design Dec 2012 design/const. supt. Program Satellite & STS NSAT Refurbish Concourse C Program 2012 Briefing Lobbies Renov Baggage System Vertical Briefing Circulation Apr 2013 May 2013 Sept 2013 Oct 2013 Authorized PLA Authorized Authorized Authorized March 2013 covering NSTAR execution of NSTAR Jun 2013 Construction Sept 2013 Construction 2013 Program major CM and Program NSAT Refurbish Program Concourse C Briefing construction projects Commissioning Svcs Briefing Baggage System Briefing Vertical Circulation Aug 2014 Jan 2014 Jul 2014 Authorized NSAT Initial NSAT Apr 2014 NSAT Expansion, Addl Oct 2014 2014 Expansion & Program Expansion Design & GC/CM Program Program Briefing Briefing approach Briefing briefing Jan 2015 Mar 2015 Mar 2015 Q4 2015 Authorized NSAT Authorize Authorize Authorize Jan 2014 2015 Pre-Const Svcs & Early const for PLB; Design Q2 Q3 Construction Q4 Program execution of GC/CM PSE agreement NSAT Baggage Program Program NSAT GC/CM Program Briefing contract CM Offices; STS Expansion Briefing Briefing Prelim. Work Briefing Display; RMM; (Mini-MACC) Q22016 Authorize 2016 Q1 Construction Q2 Q3 Q4 Program NSAT GC/CM Program Program Program Briefing (MACC) Briefing Briefing Briefing Q1 Q2 Q3 Q4 2017 Program Program Program Program Briefing Briefing Briefing Briefing Commission Schedule Past & Future 6 NorthSTAR Program Management Purpose: Overall management of the program; programmatic oversight, coordination and controls for consistency; support between stakeholders and projects; and efficient and successful execution of the entire program's objectives. Accomplishments: Updated NorthSTAR webpage in conjunction with Port Public Affairs Coordinated NorthSTAR Airside capacity impacts of airport-wide off-gate planning forecast Removed Concourse C/D Exterior Stairs project from NorthSTAR Program. AAG Program Leader changing; replacement began end of September; transition underway. Progress: Continuing to update Program Master Schedule with changes to project schedules in design/construction. Issues: Budget implications of AAG's decisions are being refined as part of the ongoing 60% cost estimate validation Q3 2015 Status Program Management 7 NorthSTAR Program Management Metrics: Project Metrics Budget/ Actual Financial Metrics Budget/ Actual Remaining Planned Planned Overall Schedule 48% 40% Estimated Total Costs * $18.8M $3.4M $15.4M Progress SCS Participation 27.0% 18.4%* Estimated Contingency (Program Management) (including Mgmt $0.94M $5.2M Reserve) * denotes % of Prime Contractor Budget to date. Q3 Cashflow $238k $168k * Contingency included Risks: Communication and coordination between multiple teams, stakeholders and people Maintain baseline schedule agreed to by all stakeholders Further budget implications and schedule delays due to AAG decisions Q3 2015 Metrics/Risks Metrics within tolerance 8 NSAT Renovation & NSTS Lobbies CIP: C800556 - NSAT Renovation & NSTS Lobbies Project has Budget Concerns Purpose: Renovate and expand the satellite, including infrastructure, seismic reinforcement, gate relocations, north loop STS stations, and new penthouse shell Provide improved travel experience for customers, improved working environment for employees and long-term energy savings and operational efficiencies Accomplishments: 60% design review complete. Key comments include scope additions and construction phasing challenges. Port has validated the designer's 60% cost estimate which currently exceeds budget. Port reconciling Hensel Phelps, General Contractor/Construction Manager, 60% cost estimate. Preliminary Work Package 90% design submitted for review and permitting; prepares building and ramp for the expansion (Phase I). Designer submitted Baggage Handling System Expansion 60% design for review. Completed RMM removal for AAG temporary boardroom and NSAT construction offices. North Satellite 60% design complete, 60% cost estimate over budget 9 NSAT Renovation & NSTS Lobbies Progress: Project has Budget Concerns Conducting Value Engineering to reduce 60% cost estimate. Port & Hensel Phelps reconciling their respective 60% estimates to finalize forecasted construction cost. Preliminary Work Package 90% design to be revised due to optimizing construction phasing. AAG's Interim Boardroom construction nearing completion. Resolving AAG's concerns about capacity and level of service (LOS) of blended holdrooms how passengers will use adjacent concessions and seating arrangement. Continuing to refine multiple phasing options during 90% design, seeking to optimize: Number of gates during each construction phase including contact gates and ground-level boarding relative to the overall airport-wide gate capacity and off-gate operations Benefits/impacts of relocating/establishing temporary gates including impacts on ramp operations/fueling Constructability impacts Passenger experience considerations of each option Feasibility of dual taxilane during construction Refinement of the window wall system enclosure system and features 90% design underway, refining construction phasing, 100% Prelim Work design started 10 NSAT Renovation & NSTS Lobbies 60% Design Key Elements Function 20-gate terminal with a balance of holdrooms, concessions and circulation space crafted to significantly improving passenger experience Increased number of concessions blended into holdrooms and circulation space, including destination mezzanine level restaurant Roof-top Alaska Airlines boardroom Improved vertical circulation to STS station Key Design Elements - Appearance Creates signature design statement along airport main approach road Bright, high bay ceiling, daylight spaces High bay, open main public central area, similar to CTE Maintainable, durable interior materials and finishes Overall level of finish comparable to Concourse A Comparable to high level, state of the art facilities at other airports Uses sustainable and locally sourced materials Value Engineering may modify some of these elements Key Design Elements Function and Appearance 11 NSAT Renovation & NSTS Lobbies North Satellite Interior Perspective of High Bay Central Core 12 NSAT Renovation & NSTS Lobbies North Satellite Interior perspective of Circulation Corridor 13 NSAT Renovation & NSTS Lobbies Preliminary Work Package Construction Work involves modifications to the north end of the building in preparation for the expansion. Project components include: Relocation of Passenger Loading Bridges (PLB's) and aircraft positions Selective demolition and construction of weatherproof building enclosures Relocation of existing site utilities and fuel hydrant pits Construction of stairs and walkways to ground board aircraft Purchase of structural steel, vertical circulation components, major electrical & mechanical equipment, fuel hydrants and other long-lead items 90% design submittal in for review and permitting with 100% design submittal delayed till end of January 2016 and construction starting end of Q1 2016 Working with Alaska Airlines to achieve optimal phasing strategy and plan for temporary relocation of gates and aircraft position relocations Phase 1 Base Building Construction Construction of the building expansion portion Phase 2 Base Building Construction Renovation of existing building portion Construction Packages Phases and Scopes 14 NSAT Renovation & NSTS Lobbies Project Schedule by Phase Completion in Q3 2020 15 NSAT Renovation & NSTS Lobbies Current Budget 60% Estimate Cost Growth Design Phase $62.1 M $66.1 M $4.0 M Construction Phase $325.0 M $388.4 M $63.4 M Sales Tax $28.8 M $34.9 M $6.1 M Subtotal (Capital) $415.9 M $489.4 M $73.5 M Expense (RMM) $5.8 M $11.8 M $6.0 M Total $421.7 M $501.2 M $79.5 M Overall growth at 60% attributed to: 30% added scope items (13) incorporated into the design, as noted in prior 2014/15 Commission briefings - cost impact to be identified at 60% 60% estimated growth primarily market driven Increased costs associated with design refinement from 30% to 60% Increased asbestos abatement effort mainly due to fireproofing overspray removal Reconciliation with GCCM (HP) estimate reflects further unit costs adjustments and updated subcontractor pricing Forecasted budget range $470-490 million MII Approval: $399 million over 10% change requires MII approval or use SLOA Management Reserve; note $16.4 million for Baggage Expansion not included in MII ballot. Project Cost Growth Summary Added scope from 30% design largest impact 16 NSAT Renovation & NSTS Lobbies Value Engineering Efforts Evaluating over 50 items that could potentially reduce the increased cost 43 items have manageable cost and delay impacts 3 items have moderate cost and delay impacts 8 items have significant cost and delay impacts that affect the program Evaluation matrix considered multiple factors Construction cost savings and feasibility/impacts Maintenance/life cycle cost impacts Passenger experience & operational impacts Design fee and schedule impacts Significant areas being evaluated: Architectural simplify building structure/appearance, alternate finishes and architectural features, eliminate north loop STS station renovations, Mechanical utilize greater efficiencies in mechanical/HVAC equipment and function Electrical lighting controls, alternative fixtures, more efficient electrical/communication routings Eliminate expansion of NSAT STS station to accommodate 4-car trains Eliminate LEED certification/sustainability requirements Challenge: Identify sufficient savings that still maintain Port standards in appearance, functionality, maintainability, retain program requirements and meet AAG needs. Value Engineering Process Balance savings against impact 17 NSAT Renovation & NSTS Lobbies Value Engineering Efforts Discipline No Design Cost / Design Cost Impact / Potential Programmatic No schedule delay No Schedule delay Impacts - Design Cost Impact PLUS Schedule delay Architectural / Structural 25 items for $15.5 M $2.5 M $5.0M (i.e. Terrazzo overlay; (i.e. Eliminate Boardroom STS station Vert Conveyance Mezzanine; Change curtain Only wall; Eliminate LEED) Mechanical None $1.5 M $5M (i.e., Eliminate LEED, Smoke Control) Electrical 7 items for $4.5 M $1.0M None TOTAL $20.0 M $5.0 M $10.0M Current Budget Variance $79.7M Implementation of VE items ($20M - $35M) NET Budget Variance $45M - $60M Value Engineering Potential $20 - $35 million savings 18 NSAT Renovation & NSTS Lobbies Jan 2015 Mar 2015 Mar 2015 Q4 2015 Authorized NSAT Authorize Authorize Authorize Pre-Const Svcs & Early const for PLB; Design Construction execution of GC/CM PSE agreement NSAT Baggage Jan 2014 Q3 NSAT GC/CM contract CM Offices; STS Expansion Q2 Q4 Program Program/ Preliminary Work Display; RMM; Program Program Briefing NSAT Budget Briefing Briefing Briefing 2015 Q22016 Authorize Construction NSAT GC/CM Q1 (MACC) Q2 Q3 Q4 2016 Program Program Program Program Briefing Briefing Briefing Briefing November 24, 2015 Commission Meeting Combined Q3 2015 NorthSTAR & NSAT Budget briefing December 8, 2015 Commission Meeting Request authorization for preliminary construction, additional preconstruction services & construction audit services Commission Schedule and Actions 19 NSAT Renovation & NSTS Lobbies Issues: Resolution of increased project cost. Aggressively pursuing VE to reduce cost increase. Airline MII vote required if project budget >10% of $399M approved amount or use SLOA management reserve funds AAG's construction phasing concurrence per Port/AAG MOU Final definition and agreement required of AAG "betterments" (cost sharing items), including budget quantification Metrics: Project Metrics Budget/ Actual Financial Metrics Budget/ Actual Remaining Planned Planned Overall Schedule Progress 8% 4% Estimated Total Costs $415.9M $19.1M $396.8M (including Contingency) SCS Participation (Design) 3.3% 1.0% Estimated Contingency $40.7M $35.6M SCS Participation (Const) 0.0% * 0.0% * Q3 Cashflow $3.8M $5.1M Apprenticeship Utilization 15.0% 0.0% * Minority Utilization 15.0% 0.0% * Women Utilization 10.0% 0.0% * Preferred Entry Apprentices 1 in 5 0 * * No Information available yet Too early to report Q3 2015 Issues/Metrics Metrics show delay & cost risk 20 NSAT Renovation & NSTS Lobbies Risks: Resolution of new project cost estimate increase in consideration of overall project objectives, value engineering cost reduction efforts, and schedule impacts Resolution of a final construction phasing plan that minimizes impacts to Customer's level of service and maintains consistency balanced against viable operating gates, operational effectiveness, schedule impacts and construction cost Delayed AAG concurrence for construction phasing and project budget will impact the design schedule and subsequent Preliminary Work Package construction Final reconciliation of the 60% cost estimate with the GC/CM assuming the GC/CM costs remain unreasonably high, and whether to pursue the alternative to switch to a design/bid/build procurement process Impact of aggressive construction market on cost and availability of materials & work force Risks Cost increase, AAG concurrence, and GC/CM cost estimate 21 Concourse C Vertical Circulation CIP: C800547 - Concourse C Vertical Circulation Project is behind schedule Purpose: Install 1:20 sloped walkways and elevators at C2, C10 and C16 to improve vertical circulation. Increase operational efficiency and improve customer experience and safety. Accomplishments: Remaining two elevators began service in July. Substantial completion issued August 13. Excellent construction management effort by Port & AAG teams. No flight delays and minimal customer complaints during construction. Thirty-eight (38) remaining eGSE chargers at Gates C10 C16 are now in use. Port agreed to install overhangs above concourse level entry/exit doors to the walkways to provide added protection from the weather for passengers. Progress: Construction project in close-out Design initiated for overhangs above doors Issues: Last report on this project. Q3 2015Concourse CRemaining elevators opened. Substantial Completion 22 Concourse C Vertical Circulation Metrics: Project Metrics Budget/ Actual Financial Metrics Budget/ Actual Remaining Planned Planned Overall Schedule Progress 100% 100% Estimated Total Costs $16.7M $14.7M $2.0M (including Contingency) Delayed Outbound Bags 0 0 Estimated Contingency $2.0M $0.8M** Delayed Outbound Flights 0 0 Q3 Cashflow $1.3M $0.9M Safety Hazard Reports (Level 2+) 0 0 **Projected savings to be transferred to NorthSTAR Program Management Reserve Customer Complaints Rec'd <5/mo 0/mo Construction Change Orders processed 0 47 SCS Participation (Design) 33.4% 29.6% SCS Participation (Construction) 6.0% 20.8% Apprenticeship Utilization 15.0% 16.3% Minority/Women Utilization 25.0% 5.4% First Year Apprentices 25.0% 55.8% Customer complaint associated with construction signage. Risks: None Q3 2015 Concourse C Metrics/Risks Const. complete, no delays, few complaints 23 Main Terminal Improvements CIP: C800545 - Main Terminal Improvements Project is on Hold Purpose: Renovate the north portion of the Main Terminal improving curbside, ticket lobby area, Checkpoint (#5), signage and dynamic messaging Improve the customer experience, operating efficiencies and overall aesthetics of the North Main Terminal Accomplishments: Final design analysis determined there is insufficient space to accommodate security checkpoint and passenger check-in/circulation requirements. Final report issued in September Progress: Project on hold pending possible terminal expansion recommendations from the Sustainable Airport Master Plan Analysis shows expanding the terminal to the north is required to create checkpoint space needs. Issues: Coordination with upcoming Sustainable Airport Master Plan terminal expansion recommendations Risks: Developing final scope that minimizes investment anticipating the Sustainable Airport Master Plan and AAG's changing ticketing operations Q3 2015 Main Terminal Projected security checkpoint & passenger check-in space requirements exceed available space, on hold pending SAMP recommendations 24 Refurbish Baggage System CIP: C800555 Refurbish Baggage System Project has no float remaining on the Schedule Purpose: Refurbish existing baggage system to support Alaska Airlines operations on the North Satellite and Concourse D Extend the service life of C88 at satellite and in tunnel and a portion of C92 in Concourse D Accomplishments: C88 and C92 conveyor system contract work is complete, commissioned, and operating. Completed C92 Automated Bag Tag Reader (ATR) replacements and C92 doghouse. Progress: Follow up work to coordinate with other projects that occurred at end of this project include demolish 2 ATR's on C92, conveyor access to be provided for C92 doghouse, and additional power turn replacements on C92. This work will be completed by PCS. Issues: None. Last report for this project. Q3 2015 Baggage Project complete 25 Refurbish Baggage System Metrics: Project Metrics Budget/ Actual Financial Metrics Budget/ Actual Remaining Planned Planned Overall Schedule Progress 100% 100% Estimated Total Costs $19.4M $17.1M $2.3M (including Contingency) System Shutdowns 10 9 Estimated Contingency $1.3M $.0M Operational Impacts 0 5 Q3 Cashflow $2.6M $1.2M Unplanned System downtime > 15 min. 0 0 Construction Change Orders processed 0 57 SCS Participation (Design) 14.3% 12.7% SCS Participation (Construction) 5.0% 5.2% Apprenticeship Utilization 15.0% 18.3% Minority/Women Utilization 33.0% 27.6% First Year Apprentices 50.0% 54.3% Risks: Pending claim resolution Q3 2015 Baggage Metrics/Risk Pending Claim Resolution 26
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