Exhibit D
Minutes Exhibit D Port Commission Special Meeting of September 22, 2015 Outlookcom Print Message Page 1 of 3 Print Close Did Yellow Cab Shortchange Port of Seattle $4 Million at Sea- Tac? From: Chris Van Dyk (cvandyk5@msn.com) Sent: Mon 9/14/15 12:55 PM To: Tannny.Bigelow@sao.wa.gov Cc: menitt.m@portseattle.org 7 attachments Revenue Underreporting Summary.pdf (3 17.1 .KB) Revenue Relationships & _. Cumulative Loss Chartpdf (760.6 KB) Fare Rate Region Distribution Chartpdf (452.6 , KB) for Revenuepdf (115.0 KB) STI 201 1 Sales _, Deadheading Analysis Updated _. Reportspdf (833.5 KB) of Review of Outbound Passenger Services Contract , Summary Process ~ Updated SeaTac 09_7_2015.pdf (435.3 KB) Review of Outbound Passenger , Services Contract Process ~~ SeaTac 09_07_2015 Final .pdf(624.5 KB) Office of the Washington State Auditor Audit Manager, Port of Seattle Accountability Audit Ms. Tammy Bigelow (206) 6150555 Tammy.8igelow@sao.wa.gov Dear Ms. Bigelow: Our understanding from your presentation on August 11, 2015 before the Audit Committee of the Seattle Port Commission is that you are charged with oversight of the current Accountabiiity Audit of the Port of Seattle, for the fiscal year 2014. This is a matter, related to that audit, requiring your immediate attention. The current contract for outbound taxicab services at SeaTac International is held by Puget Sound Dispatch LLC dba Yellow Cab; the current five year contract expires this year, on October 31, 2015. The value of the contract to the Port has been some $18.6 million, at minimum; the value to airport taxicab operators is with "gateway access" to airport passenger revenue of'approximately $200 million for the term; and, the value to Puget Sound Dispatch LCC, both direct and indirect, is also significant, and in the millions of dollars. Our understanding up until mid-May ofthis year was that a new outbound passenger services contract would be let, as was this current contract, subject to public RFP and/or bid. In midMay, that course of action was abruptly changed. https ://blu1 74.mail.live.com/ol/mail.mvc/PrintMessages?mkt=enus 9/22/2015 Outlookcom Print Message Page 2 of 3 In preparation, and continuing hope, for a public bid process, we have been closely examining the public records including monthly revenue reports submitted by the current contractor. The data submitted indicate certain irregularities; in fact, analysis of the irregularities indicate that the Port of Seattle may have been underpaid by the current contractor, over the term of the contract, in excess of $4 million. We are most concerned that Port staff, at the most recent Port Commission meeting, seemed to indicate a willingness to extend this current contract some eleven months beyond its expiration, with the current contractor, without public bid or even a full and public examination of the data that might lead an outside, objective observer to this conclusion. Please know that as a potential bidder on the outbound taxi services contract, we have an interest here. That said, because we have an interest, we need to know all bids at the Port of Seattle are and will be treated equally, and fairly. If contractors are not held to bid terms, or contract terms, over the long-term of a contract, how can anyone be expected to bid, at all, or to put it more bluntly, honestly? Why not just game the bid yourself, if you figure is the way the public agency plans on enforcing or not enforcing contract terms? Worse, to justify the expense of bidding--- one would have to bid by the rules----on non-rules-~~extant at the time. The data as analyzed in the attached, indicate a possible underpayment by the contractor in excess of $4 million over the term of the contract. At the most basic, the monthly revenue reports submitted show that the passenger revenue generated by an average outbound taxicab trip declines from a low reported 538 per trip in 2011, to as little as a reported $30 per trip in 2015. This is impossible (have taxicab prices to downtown Seattle declined 20112014?) and it is important, simply because contract payment is obligated at 13.5% of reported gross passenger l revenue. Put a bit differently, $2.3 million in gross passenger revenue is shown to have been , generated by 61,051 trips in November 2011, and also by 77,014 trips in July, 2014. This could be a simple reporting error, were an inverse relationship --- noted in the attached --- not indicated over the term of the contract, by the data. That relationship has the monetary value of each trip in l inverse relationship to the gross number of trips, over the term of the contract, with a major shift having occurred in July of 2012. Again, since this is simply not possible in the real world, the data indicate that they may have been manipulated, to reduce the 13.5% payable to the Port of Seattle. Given that the Port Commission is making a decision on the contract extension at this time, we hope and trust that this will receive your immediate attention. The data indicate that continuing operation of this exclusive contract by the current operator, may very well be, as you expressed it in your engagement letter with the Port, putting "....the management, use and safeguarding of public resources..." at risk. Please feel free to contact me, for further information or explanation, at any time. On behalf of Quality Ground Transportation Management LLC, I am, Sincerely yours, Chris Van Dyk General Manager, Quality Ground Transportation Management LLC 206-965-0086 cvandyk5@msn.com https://blu174.mail.live.com/ol/mai1.mvc/PrintMessages?mkt=en-us 9/22/2015 Outlookcom Print Message Page 3 of 3 https://blu174.mail.live.com/ol/mail.mvc/PrintMessages?mkt=en-us 9/22/201 5
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