PORT OF SEATTLE 
MEMORANDUM 
COMMISSION AGENDA               Item No.       4f 
ACTION ITEM 
Date of Meeting    November 11, 2014 
DATE:    October 24, 2014 
TO:      Theodore Fick, Chief Executive Officer 
FROM:    Ralph Graves, Managing Director, 
Janice Zahn, Assistant Director, Engineering Services 
SUBJECT:  Engineering Special Testing, Inspection and Investigation IDIQ 

Amount of This Request:    $0            Source of Funds:  Future project
authorizations and
Maximum contract value:    $2.5 million 
annual operating
budget 
ACTION REQUESTED 
Request Commission authorization for the Chief Executive Officer to execute up to three (3)
indefinite delivery, indefinite quantity (IDIQ) consulting agreements for cumulative total amount
not to exceed $2.5 million for services related to special testing, inspection and investigation
services in support of Port projects. No funding is associated with this request. 
SYNOPSIS 
Staff anticipates issuing up to three IDIQ contracts to provide special testing and inspection
consultant services to support construction projects for all core business units. Special testing
and inspection services may include concrete strength tests, soil density testing, and structural
steel testing. 
With the fluctuating project workload, IDIQ contracts provide the Port with the flexibility to
meet business requirements as they arise by issuing individual service directives to accomplish
tasks within a general, pre-defined scope of work on an as-needed basis for a fixed period of time
and a maximum contract amount.  The Port's Office of Social Responsibility will assist in
identifying any small business opportunities prior to the time of public advertisement.
BACKGROUND 
In December 2014, the Port intends to advertise for a Special Testing, Inspections and
Investigations IDIQ contract. The goal is to have the three (3) service agreements in place by
April 2015 when we anticipate utilizing most of the current IDIQ contracts' remaining contract
value. 

Template revised May 30, 2013.

COMMISSION AGENDA 
Ted Fick, Chief Executive Officer 
October 24, 2014 
Page 2 of 3 
This authorization will only authorize the execution of the contract. A service directive will be
issued for each project authorizing the consultant to perform a specified scope of work only after
staff has received authorization for the project in accordance with Port policies and procedures.
The cumulative total not-to-exceed cost for three Construction Management Special Testing, 
Inspection and Investigations contracts is $2.5 million with a three-year contract ordering period. 
PROJECT JUSTIFICATION AND DETAILS 
Scope of Work 
Within the next three years, over 65 projects are identified as having construction costs over
$300,000. To support the special testing, inspection and investigation services (e.g.  concrete
strength tests, soil density testing and structural steel testing) on these projects, a request for 
proposal (RFP) would be issued to execute multiple IDIQ contracts to provide special testing and
inspection services.  The types, numbers, amounts, and durations of consultant services are
established based on projected needs of the Capital Improvement Programs for Aviation,
Seaport, and the Real Estate divisions.
The RFP will include goals for small business participation. Each contract will have a contract
ordering period of three years during which the services may be separately authorized. The
actual contract duration may extend beyond three years in order to complete the work identified
in a particular service directive. The Port will not issue service directives in excess of each
contract's value or after expiration of the contract ordering period. 
Schedule 
The goal is to have three (3) service agreements in place by April 2015 as the current IDIQ
Contracts have expended close to 75% of their current funding. 
FINANCIAL IMPLICATIONS 
Budget Status and Source of Funds 
There is no funding request associated with this authorization. Individual service directives will
be executed to authorize the Consultant to perform any specific work on the contract against
approved project authorizations. 
STRATEGIES AND OBJECTIVES 
Promote local business through efficient and cost effective use of consultants to provide
specialized services for Port design and construction projects.
ALTERNATIVES AND IMPLICATIONS CONSIDERED 
Alternative 1)  Procure individual project specific contracts - This alternative would require the
lengthy and costly process of selecting consultants for each task, thus requiring increased lead
time, additional management oversight, additional administrative preparation, and increased

COMMISSION AGENDA 
Ted Fick, Chief Executive Officer 
October 24, 2014 
Page 3 of 3 
advertising fees. This is not a viable alternative if the Port is committed to best practices for
capital project delivery and meeting our business sponsor needs. This is not the recommended
alternative. 
Alternative 2)  Delay the advertisement and award of these IDIQ contracts. Existing contracts
are near their contract funding limits and have expended almost 75% of their current funds
available. Delays in contract procurement may cause project impacts, schedule delays, and
increased costs. This is not the recommended alternative. 
Alternative 3)  Advertise and execute up to three (3) IDIQ services agreements to allow for the
efficient and cost effective use of consultants to provide the technical services required by
Engineering. This is the recommended alternative. 
Alternative 4)  Do nothing. Construction would be non-compliant with project and permit
requirements. 
ATTACHMENTS TO THIS REQUEST 
None 

PREVIOUS COMMISSION ACTIONS OR BRIEFINGS 
None