4c memo
PORT OF SEATTLE MEMORANDUM COMMISSION AGENDA Item No. 4c ACTION ITEM Date of Meeting June 10, 2014 DATE: June 2, 2014 TO: Tay Yoshitani, Chief Executive Officer FROM: David Soike, Director, Aviation Facilities and Capital Program Wayne Grotheer, Director, Aviation Project Management Group SUBJECT: Fire Station Network Upgrade (CIP #C800421) Amount of This Request: $52,000 Source of Funds: Airport Development Fund Est. Total Project Cost: $330,000 Est. State and Local Taxes: $13,000 ACTION REQUESTED Request Commission approval for the Chief Executive Officer to: (1) increase the Airport Fire Station Network Upgrade project authorization by $52,000 for a total authorization of $330,000; (2) authorize the completion of the Fire Station Network Upgrade project; and (3) authorize the Port to purchase and install communications hardware. SYNOPSIS The Fire Station Network Upgrade project replaces the existing fiber optic backbone, adds a communications room, upgrades the network cabling in the Airport Fire Station, upgrades the wireless access points, and upgrades the telephone system to current Airport standards. This project was included in the 2014-2018 capital budget and plan of finance. BACKGROUND The fire station communications system is inadequate to support current technology needs. One example is on-line training. The current system does not have sufficient bandwidth to support on-line training. The software tends to crash during training and associated testing. Also, the existing communications system is not compatible with the telephone system that was installed at the Airport in 2009. The 2009 system operates over the data lines not the existing telephone lines. The majority of the existing data lines in the fire station do not have the bandwidth required to support the 2009 phone system. The data lines must be upgraded prior to installing the new phone system. As a result, the telephone system has not been upgraded. The telephone system will be upgraded as part of this project. Template revised May 30, 2013. COMMISSION AGENDA Tay Yoshitani, Chief Executive Officer June 2, 2014 Page 2 of 4 This project is included in the 2014 capital budget at a cost of $278,000. However, after further analysis, the costs for the fiber optics and select communications equipment are higher than previously estimated, increasing the project cost to approximately $330,000, including $7,700 in contingency. The original budget forecast was below $300,000. We did not anticipate bringing the project to Commission. The Fire Station Network Upgrade project was previously authorized for design and construction as a Small Jobs project on May 17, 2013. PROJECT JUSTIFICATION AND DETAILS The existing fiber optics backbone of the Fire Station communications system is undersized for current data transmission needs and several of the system components are in excess of ten years old. The expected life of the components is approximately seven years. Most of the existing data cabling does not provide the bandwidth required to properly interface with other Airport data systems or to support the new phone system. Project Objectives: Increase the efficiency and bandwidth of the fiber optics backbone between the fire station and the communication room in Concourse D. Increase the efficiency of and capacity of the existing communications network inside the fire station. Add a new communications room. Upgrade the existing wireless network to increase the coverage within the fire station. Update the telephone system. Scope of Work: Upgrade the existing mulit-mode fiber optics backbone with a new single mode fiber optics backbone. Convert existing office to a new communications room. Install the communications network and associated hardware. Install network equipment and upgrade telephones. Schedule: Design and Construction authorized as a Small Jobs project on May 17, 2013. Start Installation of Fiber Optics/Data Cable/Conduit September 2013 Commission Authorization June 10, 2014 Construction Complete August 2014 COMMISSION AGENDA Tay Yoshitani, Chief Executive Officer June 2, 2014 Page 3 of 4 FINANCIAL IMPLICATIONS Budget/Authorization Summary Capital Expense Total Project Original Budget $278,000 $0 $278,000 Previous Authorizations (Small Jobs) $278,000 $0 $278,000 Current request for authorization $52,000 $0 $52,000 Total Authorizations, including this request $330,000 $0 $330,000 Remaining budget to be authorized $0 $0 $0 Total Estimated Project Costs $330,000 $0 $330,000 Project Cost Breakdown This Request Total Project Construction $222,000 $222,000 Design $95,000 $95,000 State & Local Taxes (estimated) $13,000 $13,000 Total $330,000 $330,000 Budget Status and Source of Funds The Fire Station Network Upgrade project, CIP #C800421, was included in the 2014-2018 capital budget and plan of finance with a budget of $278,000. Financial Analysis and Summary CIP Category Renewal/Enhancement Project Type Airport Infrastructure Risk adjusted discount rate N/A Key risk factors N/A Project cost for analysis $330,000 Business Unit (BU) Primarily allocated to Airfield Movement Area Effect on business performance NOI after depreciation will increase IRR/NPV N/A CPE Impact Less than $.01. Lifecycle Cost and Savings The Fire Station Network Upgrade Project replaces existing communications infrastructure with a more dependable, higher capacity system. This should decrease the number of maintenance related calls due to system failures. The basic cost to maintain the system will remain the same. STRATEGIES AND OBJECTIVES The Fire Station Network project supports the Century Agenda objective to meet the region's air transportation needs at Sea-Tac Airport for the next 25 years by maintaining and upgrading our existing facilities. COMMISSION AGENDA Tay Yoshitani, Chief Executive Officer June 2, 2014 Page 4 of 4 ALTERNATIVES AND IMPLICATIONS CONSIDERED Alternative 1) Replace the existing fiber optics backbone in the existing location and upgrade the remainder of the system. The existing fiber optics route runs through medium voltage vaults. This is not considered safe and the maintenance personnel can't access the vaults without electrical support. This is not the recommended alternative. Alternative 2) Leave existing system in place. The existing system is not adequate for current or future needs. The existing fiber optics connection is a multi-mode strand. This type of fiber does not support the 2000 plus feet to the communication rooms in the Airport. We current have issues with insufficient bandwidth that gives us slow data downloads as well as dropped data. As discussed above, the existing data lines inside the fire station also create slow downloads and loss of data. Also, the existing communications system does not support the 2009 telephone system. The telephone system cannot be upgraded until the data system is brought up to date . This is not the recommended alternative. Alternative 3) Replace the existing fiber optics backbone using an alternate route to Concourse D. Update the existing communications system including the wireless access points, and update the existing telephone system. Updating the existing system will improve efficiency by increasing data speed, and bandwidth. The improvements will also increase system reliability and allow the upgrade of the telephone system. This is the recommended alternative. ATTACHMENTS TO THIS REQUEST None. PREVIOUS COMMISSION ACTIONS OR BRIEFINGS None.
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