PORT OF SEATTLE 
MEMORANDUM 
COMMISSION AGENDA             Item No.      5d 
Date of Meeting   September 27, 2011 

DATE:    September 19, 2011 
TO:     Tay Yoshitani, Chief Executive Officer 
FROM:    Michael Ehl, Director, Airport Operations 
Wayne Grotheer, Director, Aviation Project Management Group 
SUBJECT:  Airline Realignment: Tenant Improvements and Ticket Counter Design Services
IDIQ for Seattle-Tacoma International Airport 
Amount of This Request: $0    Source of Funds: Current and Future Operating Budgets;
Future Individual Project Authorizations 
Maximum Value of IDIQ Contract: $10,000,000 
ACTION REQUESTED: 
Request Port Commission authorization for the Chief Executive Officer to execute a professional
services Indefinite Delivery Indefinite Quantity (IDIQ) contract for Airline Realignment Tenant
Improvements and Ticket Counter Design services totaling $10,000,000 for four (4) years in
support of upcoming improvement projects at Seattle-Tacoma International Airport (Airport).
No funding is associated with this authorization. 
SYNOPSIS: 
Over the next few years, significant space changes are in store for the Airport, due to the airline
realignment. The total cost of these changes could total approximately $150M. The airlines
have recently requested that the Port of Seattle take over and complete design and construction
of airline tenant improvements as part of the Airline Realignment. Further as a means to avoid
the high cost of terminal building expansion, the Port of Seattle is working with airlines to
develop new ticket lobby arrangements in the south end of the Main Terminal. These
arrangements can include new ticketing and baggage drop locations at the west window wall, 
relocated ticket counters "pushed back" to the east for more lobby space, "flow through"
ticketing, and associated airline office relocations. This IDIQ contract would be used for
terminal development design at the Airport.
IDIQ contracts provide the Port of Seattle with the flexibility to meet business requirements as
they arise by issuing individual Service Directives to accomplish tasks within a general, predefined
scope of work on an as-needed basis for a fixed period of time and a maximum contract

COMMISSION AGENDA 
Tay Yoshitani, Chief Executive Officer 
September 19, 2011 
Page 2 of 5 
amount. Competitively bid IDIQ contracts are a widely used public sector contracting tool,
consistent with the Port's Resolution No. 3605, as amended, and governed by CPO-1 policy.
BACKGROUND: 
To fulfill the terminal development/business plan objectives for the Airport, a number of projects
are being planned for the future. Of these future projects, some have commonality of scope,
which could allow for their designing needs to be met by a single IDIQ contract rather than
individual design contracts per project. Combining these individual design efforts into a single
IDIQ will improve the integrity of design work where important to the Airport campus. It would
also provide more efficient delivery of service by combining these needs into a single
procurement process. 
The airline realignment is driven by airline mergers and the consolidation needs of Alaska
Airlines which necessitates the repositioning of gates, holdrooms, and ticketing positions
throughout the Airport. The Airline Realignment program consists of capital improvement
projects (CIPs) required to relocate the subject airlines. In addition, Tenant Improvement (TI)
work, i.e., the design and construction of airline ticket counters, offices, and gate areas, is 
required for the operational moves. Previously, the airlines considered executing all TI work 
themselves with tenant reimbursement agreements. The airlines are now requesting that the Port
complete a substantial portion of the airline TI work. The work consists of design and
construction of new tenant space for various airlines including: AirTran, Continental, American,
Frontier, Hawaiian, JetBlue, United, and Virgin America. 
The Airport continues to search for efficiencies in order to maximize utilization of existing
terminal facilities and avoid costly expansion programs. With the proposed South End Ticket
Counter Modifications, the Port will gain efficiencies through additional passenger processing 
areas by reallocating space to fit passenger needs. A recent example elsewhere in the terminal
was Alaska Airlines' Two-Step ticketing and baggage drop modifications, including flowthrough
ticket counters. Aviation Planning, with the assistance of the Terminal Development
Strategy Planning consultant, is examining modifications to the south end ticket counters. Delta
Air Lines, a major tenant in this area, obtained concept approval from the Port to construct a new
flow-through ticketing layout. Delta has now requested that the Port construct this flow-through
ticketing arrangement. Furthermore, the Port is pursuing development of additional ticketing
along the window wall and either flow-through or pushed-back ticketing at other ticket counter
locations.
PROJECT STATEMENT AND OBJECTIVES: 
The Port will advertise and issue a Request for Qualifications (RFQ) that includes a goal for
small contractors and suppliers (SCS) participation of three (3) SCS firms. The contract will
have a Contract Ordering Period (during which the design services may be separately authorized)
of 4 years. The actual contract duration may extend beyond 4 years in order to complete the
work identified in particular service directive(s). Service Directives may be issued during the

COMMISSION AGENDA 
Tay Yoshitani, Chief Executive Officer 
September 19, 2011 
Page 3 of 5 
Contract Ordering Period. The Port will not issue Service Directives in excess of the
$10,000,000 contract value. 
Port staff recommends having only one consultant team for this work in order to avoid different 
design teams designing for overlapping locations; to maximize efficiency and minimize costs
associated with a learning curve; and to minimize overhead costs to manage multiple contracts. 
The consultant shall provide all required professional services for the Airline Realignment
Tenant Improvements & Ticket Counter Design Services contract on an IDIQ basis. The
specific scope of work to be accomplished for each project shall be identified in a Service
Directive. The Service Directive will also include the schedule and cost of services to be
provided by the consultant for each project.
This authorization will only authorize the execution of the contract. Service Directive will be
issued following authorization of the project and budget in accordance with Port policies and
procedures.
PROJECT SCOPE OF WORK AND SCHEDULE: 
Prepare one contract for Airline Realignment Tenant Improvements & Ticket Counter Design
Service for the Airport. This will include program definition and comprehensive design work for
the components described below: 
Airline Realignment Tenant Improvements: This component is in support of the Airline
Realignment. 
South End Ticket Counter Modifications: This component will gain efficiencies through
additional passenger processing areas. 
It is estimated that the contract will be executed by January 2012 and have a four-year ordering
period. The contract duration may extend beyond that period to allow work to be completed. 
FINANCIAL IMPLICATIONS: 
The total estimated cost for design services will not exceed $10,000,000. The contract will have
a not-to-exceed dollar threshold. No work is guaranteed to the consultants, and the Port is not
obligated to pay the consultant until a Service Directive is executed. After receiving
Commission authorization for each project in accordance with Resolution 3605, the actual work
will be defined and the Port will issue individual project-specific Service Directives. 
ENVIRONMENTAL SUSTAINABILITY/COMMUNITY BENEFITS: 
Each project will identify environmental sustainability and community benefits as part of its
Resolution No. 3605 authorization. 
TRIPLE BOTTOM LINE SUMMARY:

COMMISSION AGENDA 
Tay Yoshitani, Chief Executive Officer 
September 19, 2011 
Page 4 of 5 

Each project will identify a triple bottom line summary as part of its Resolution No. 3605, as 
amended, authorization. 
ALTERNATIVES CONSIDERED/RECOMMENDED ACTION: 
Alternative 1 - Prepare a single procurement for identified design. This alternative would
provide a higher degree of integrity in design for construction and minimize the number of
procurement processes necessary for timely completion of projects. This is the recommended
alternative. 
Alternative 2 - Prepare separate procurements for each project. This alternative would require
many more procurement processes, add more time to projects, and increase administrative costs
in order to hire consultant design teams for each project. Project integration would be more
difficult to achieve. This is not the recommended alternative. 
Alternative 3  Do nothing. Each airline designs and constructs its own tenant improvements.
This will result in more coordination required, more cost, and will be more difficult to manage
and schedule. The airlines do not support this alternative. This is not the recommended
alternative. 
OTHER DOCUMENTS ASSOCIATED WITH THIS REQUEST: 
None 
PREVIOUS COMMISSION ACTION: 
On September 12, the Port Commission was briefed by staff on the Airline Realignment
program. 
On June 14, 2011, the Port Commission authorized 1) design of the Airport Signage  Airline
Realignment project at Seattle-Tacoma International Airport (Airport). This authorization is for
$238,000 of a total project cost of $646,000, and 2) execution of a professional services
Indefinite Delivery Indefinite Quantity contract for signage design services totaling $400,000 for
four (4) years in support of upcoming capital improvement projects, including the Airport
Signage Airline Realignment project at the Airport (CIP #C800474). 
On June 14, 2011, the Port Commission authorized Exterior Gate Improvements  Airline
Realignment at Seattle-Tacoma International Airport. This authorization is for $499,000 out of a
total project estimated cost of $2,650,000 (CIP #C800472). 
On March 1, 2011, the Port Commission authorized design and some construction of the
Baggage Handling System (BHS) Improvements - C22 BHS connection to C1/C1-MK1
Replacement /TC3 Replacement (C800382) in the amount of $1,731,000.

COMMISSION AGENDA 
Tay Yoshitani, Chief Executive Officer 
September 19, 2011 
Page 5 of 5 

On February 22, 2011, the Port Commission authorized design and some construction for the
Passenger Loading Bridge Replacement Project - Airline Realignment (C800467) in the amount
of $6,700,000. 
On February 22, 2011, the Port Commission authorized Planning for Terminal Realignment in
the amount of $713,000. 
On January 25, 2011, the Port Commission authorized design and construction of the Concourse
D Common Use Expansion Project (C800455) in the amount of $4,250,000. Commission was
also briefed on the Airline Realignment Program as part of this item. 
On June 8, 2010, the Port Commission authorized execution of an IDIQ contract for the
Terminal Development Strategy Campus Planning Services IDIQ in the amount of $1,300,000.