PORT OF SEATTLE 
MEMORANDUM 
COMMISSION AGENDA             Item No.      5c 
Date of Meeting   September 12, 2011 
DATE:    September 6, 2011 
TO:     Tay Yoshitani, Chief Executive Officer 
FROM:    Peter Garlock, Chief Information Officer 
SUBJECT:  Purchasing Contracts for Technology Equipment 
Three-Year Amount: N/A          Source of Funds: Previously approved
expense budgets and capital budgets 
Amount This Request: $0 
ACTION REQUESTED: 
Request authorization for the Chief Executive Officer to execute appropriate contract
documents utilizing the Washington State Department of Information Services (DIS) for
the purpose of procuring technology equipment/hardware. This is not a request for
funding. All purchases will be made with previously approved expense budget funding
or approved capital project funding by December 31, 2015. 
SYNOPSIS: 
In a typical year, the Port spends about $4 million on technology equipment purchases
made through DIS agreements. Approval of this request will allow the Port to continue
executing purchasing agreements through DIS that enable efficient procurement of
required technology equipment/hardware at favorable prices. This is not a request for
funding; all purchases will be made by December 31, 2015, with previously approved
expense budget funding or approved capital project funding. 
BACKGROUND: 
In order to conduct on-going business at the Port of Seattle, it is necessary to purchase
computers, peripherals, servers, routers, network switches, cable, conduit and other
technology equipment. These expenditures are largely replacement of old and potentially
failing equipment. 
Washington State Department of Information Services (DIS) has existing contracts with
multiple technology vendors for the purchase of technology equipment. These contracts
were competitively procured by DIS and tend to have very favorable prices due to the

COMMISSION AGENDA 
Tay Yoshitani, Chief Executive Officer 
September 6, 2011 
Page 2 of 2 
large volume discounts available to the State. As a government agency, the Port of Seattle
can partner with DIS to utilize their procurement contracts. 
By establishing purchasing agreements with DIS, we can efficiently buy what we need,
when we need it, at very favorable prices. The purchasing agreement is not a commitment
to buy anything, it merely allows us the opportunity to purchase through DIS should we
choose to do so. 
SOURCE OF FUNDS: 
This is not a request for funding. All purchases will be made with previously approved
expense budget funding or approved capital project funding. 
OTHER DOCUMENTS ASSOCIATED WITH THIS REQUEST: 
None. 
PREVIOUS COMMISSION ACTIONS OR BRIEFINGS: 
None.