PORT OF SEATTLE 
MEMORANDUM 
COMMISSION AGENDA             Item No.      6c 
Date of Meeting     June 28, 2011 

DATE:    June 20, 2011 
TO:      Tay Yoshitani, Chief Executive Officer 
FROM:    Nora Huey, Director Central Procurement Office 
W. Allan Royal, Manager, Real Estate Development 
SUBJECT:  Authorization to execute three Indefinite Delivery, Indefinite Quantity
Professional Service Agreements for Various Real Estate Services. 
Amount of This Request: $ 0.00       Source of Funds: N/A 
State and Local Taxes Paid: $ N/A      Jobs Created: N/A 
Total Estimated Project Cost: $3,000,000 
ACTION REQUESTED: 
Authorization for the Chief Executive Officer to execute three Indefinite Delivery/Indefinite
Quantity (IDIQ) contracts for Real Estate Services for the Seaport, Real Estate, Aviation, and
Capital Development Divisions. The contracts will be three years in duration (one year with 2
one-year options) and the three combined contracts will be for a total amount not to exceed
$3,000,000. 
SYNOPSIS: 
The Real Estate Division proposes to execute three IDIQ contracts with qualified firms to
provide various real estate services to the Seaport, Real Estate, Aviation and Capital
Development Divisions. The contracts will provide a wide variety of services such as
Appraisals, Space Planning, Title Reports and Research. A comprehensive list is noted in the
Scope of Work. In order to compete for real estate business opportunities within the timelines
required, the IDIQ contract is the mechanism that provides the capability for the Port to be
responsive and still maintain the transparency and accountability necessary for a public agency.
Due to the intermittent and last-minute need for this expertise, it is neither cost-effective nor 
customary to provide it with in-house staff.

COMMISSION AGENDA 
Tay Yoshitani, Chief Executive Officer 
June 20, 2011 
Page 2 of 4 

The Office of Social Responsibility is providing a recommendation for small business
participation. 
BACKGROUND: 
The Commission approved the current Real Estate IDIQ contract in June of 2009. At that time,
when commercial real estate transactions were bottoming out due to the recession, and
expectations about future real estate transactions were low, the best estimate for volume of work
for three years was $500,000. This amount has proved to be insufficient since the dollar limit
will be exhausted in the first 14 months. 
In this follow-up effort, there was more extensive canvassing of Port staff resulting in 11 
business units responding with their expectation of work over the next three years. The goal was
to ensure that the projected need for Real Estate services was as accurate as possible and that the
IDIQ contracts met the needs of the Port for a three-year period. In addition, the real estate
market in the Seattle area is starting to recover as evidenced by the multiple deals that have been
presented to the Port in the last year. We expect this enthusiasm to continue and are positioning
the Port to be responsive to whatever deals come our way. When deals present themselves, the
Port needs to have immediate capability to respond or it is likely to lose the opportunity if our
response is delayed for several months while outside expertise is procured. It is important to
have a broad scope and sufficient funds to ensure an adequate analysis and recommendation can
be prepared to present to Commission, for action, in a time frame that meets the market's
requirements. 
Utilizing IDIQ contracts allows a more efficient, cost-effective way to respond to service needs.
By their nature, IDIQ contracts have unknown and unforeseen demands that exhausted the first 
IDIQ earlier than expected. Staff plans to award three contracts.
The proposed contract amounts reflect historic usage and the forecasted work of each discipline
identified in the acquisition planning process. 
PROJECT SCOPE OF WORK AND SCHEDULE: 
Scope of Work: 
The Scope of Work for the three contracts may include: 
IDIQ #1: Specialized Skills estimated $1,000,000 
Relocation in compliance with the Uniform Act 49CFR24 
Right-of-way 
Easements 
Street Vacations

COMMISSION AGENDA 
Tay Yoshitani, Chief Executive Officer 
June 20, 2011 
Page 3 of 4 

Traffic Analysis 
Environmental Assessments 
NEPA/SEPA 
Appraisals 
Title Reports 
Services Related to Historic Preservation/Cultural Requirements 
Forecasting short-term and long-term real estate needs with the methodology for
assessing the needs 
Developing lease/acquisition/disposition criterion 
IDIQ #2: Development Services estimated $1,500,000 
Property Acquisition and Disposition 
Owner Representative and Development Manager 
Feasibility analysis both Market and Financial 
Entitlement Negotiations 
Developing benchmarks and best practices related to acquisition, disposition and lease
administration 
Review, analyze, and present proposals including evaluation matrices 
Letters of Intent, Request for Proposal, and other Real Estate documents 
Brokerage Services 
Conduct research and submit reports on market data with prices and trends 
Review market standards for lease/acquisition pricing, provisions, and Landlord/Seller
concessions 
Traffic Analysis 
Environmental Assessments 
NEPA/SEPA 
Title Reports 
IDIQ #3: Property Management estimated $500,000 
GIS mapping and database management 
Property Management 
Property/building sustainability 
Space Planning 
Individual service directives will be negotiated and processed before any work is performed. 
Service directives, consisting of a scope, fee agreement and schedule will be approved in
accordance with Resolution No. 3605, as amended, and will be executed in accordance with
Policy EX-2.

COMMISSION AGENDA 
Tay Yoshitani, Chief Executive Officer 
June 20, 2011 
Page 4 of 4 

The current IDIQ may be exhausted by the end of October 2011. These new IDIQ contracts will 
be advertised in the third quarter of 2011 with contract execution by year end. 
FINANCIAL IMPLICATIONS: 
Charges to these contracts will be from projects that have already been authorized within
established procedures. Consequently, there is no funding request associated with this
authorization. 
ALTERNATIVES CONSIDERED AND THEIR IMPLICATIONS: 
1. Individual procurements. Prepare separate procurements each time real estate services are
needed in any discipline. This option would not be the most efficient use of Port resources. It
would result in multiple low dollar contracts for similar services as well as delay projects as
individual procurements are sent out for bid. This is not the recommended alternative. 
2. Execute three Real Estate Services IDIQ contracts for $3,000,000. This alternative
ensures a competitive process and provides staff with the tools needed to respond in a timely
manner to request for service. This is the recommended alternative. 
PREVIOUS COMMISSION ACTION: 
On June 9, 2009, the Commission authorized an initial Real Estate IDIQ contract in amount
not to exceed $500,000.