PORT OF SEATTLE 
MEMORANDUM 
COMMISSION AGENDA             Item No.      6d 
Date of Meeting      5/03/2011 

DATE:    April 27, 2011 
TO:     Tay Yoshitani, Chief Executive Officer 
FROM:    Nora Huey, Director, Central Procurement Office 
George England, Program Leader, Aviation Capital Improvement Program 
SUBJECT:  Arai Jackson Ellison Murakami Professional Service Agreement Amendment in
support of the Bus Maintenance Facility Project 
Amount of This Request: $450,000         Source of Funds: Customer Facility Charges/ 
Airport Development Fund
Total Value of This Agreement If Amended: $2,920,000 
ACTION REQUESTED: 
Request authorization for the Chief Executive Officer to amend the Arai Jackson Ellison
Murakami (AJEM) Professional Service Agreement for up to $450,000 for design support during 
construction of the Bus Maintenance Facility (BMF) and to provide notification to the Port of
Seattle Commission in accordance with RCW 53.19.060 that the total amended amount exceeds
50% of the original contract not to exceed value of $1,900,000. Considering earlier amendments
and with the execution of this amendment, the total value of the AJEM Agreement would be
$2,920,000. No new funding is requested to amend this Agreement as funds have been
previously authorized as part of the BMF project budget. 
SYNOPSIS: 
In order for the Port to complete the BMF project, this Agreement must be amended for
additional budget to continue to provide design support during construction through completion
of the project. Construction support services were originally estimated prior to the design phase
of the project, and were included in the AJEM Professional Service Agreement. When the design
phase was completed, it became apparent the budget would need to be increased, due to the
complexity of the project requiring increases in the scope of work and the "level of effort" for
construction support services. $100,000 of additional funding is also included in this request to
provide contingency within the contract for the completion of construction support services; the
procurement and installation of furniture, fixtures and equipment; and the completion of the
LEED certification process post construction. The funds supporting this amendment have been
previously authorized, and there is no increase to the overall BMF project budget.

COMMISSION AGENDA 
Tay Yoshitani, Chief Executive Officer 
April 22, 2011 
Page 2 of 3 
As required by RCW 53.19.060 and Resolution No. 3605, this memorandum also constitutes
notification to the Commission when the amended amount exceeds 50% of the original not to
exceed contract value. This memorandum will be placed on file for public inspection at the
Port's bid desk. 
BACKGROUND: 
In April 2008, the Port of Seattle began the procurement process for design and construction
support services for the BMF project as a Category C contract. In July 2008, the Port of Seattle
executed a Professional Service Agreement with AJEM for $1,900,000. This contract was
executed prior to the issuance of Port Policy CPO-1; however, it includes the requirement for the
issuance of Service Directives in order to authorize work. In July 2009, the contract was
amended to add $350,000 for design and construction support services in support of the addition
of the compressed natural gas fueling facility to the BMF project. In June 2010 the contract was
amended to add $220,000 for design support to address required changes to the contract
specifications.
Construction support services were originally estimated and included in the original $1,900,000
Professional Service Agreement for the BMF project, and included in the $350,000 amendment
for the compressed natural gas fueling facility. These estimates for construction support services
totaled $440,000 and were based upon a range of assumptions that defined the overall scope of
work and level of effort before the project began the design phase. 
At the completion of the design phase, the range of assumptions used to define the overall scope
of work and "level of effort" for the construction support services were reviewed. The overall
scope of work has increased since a greater number of submittals and coordination meetings are
now required, and a greater number of requests for information are anticipated, than was
previously assumed for the project. Given the changes in the Port's standard operating
procedures, the "level of effort" assumptions for each task included in the scope of work has also
significantly increased. The total estimated cost for construction support services is now
$790,000 which is $350,000 greater than the original estimated budget.
An additional $100,000 is included in this request for a total increase of up to $450,000 in order
to provide contingency within the contract for the completion of construction support services,
the procurement and installation of furniture, fixtures and equipment, and for the completion of
the LEED certification process post construction. Since this contract requires the issuance of
Service Directives in order to authorize work, these additional funds will not be authorized
unless required to support the BMF project. 
The current contract value is $2,470,000, and with the execution of this amendment, the value of
the AJEM Agreement would be $2,920,000. 
SCOPE OF WORK AND SCHEDULE: 
The following major scope elements to be continued for completion of the BMF project include,
but are not limited to: 
Responding to requests for information; 
Reviewing project submittals;

COMMISSION AGENDA 
Tay Yoshitani, Chief Executive Officer 
April 22, 2011 
Page 3 of 3 
Preparing design change notices; 
Reviewing shop drawing submittals; 
Performing site visits; 
Reviewing construction non-compliance and quality issues; and 
Providing special review and site inspection as necessary. 
PREVIOUS COMMISSION ACTION: 
The following list of previous Commission actions include only those related to the BMF
project. 
February 27, 2007, the Commission authorized $9,210,183, including $6,460,183 in
additional design funding for the Rental Car Facility (RCF) program and $2,750,000 for
preconstruction services and for demolition of buildings on the Consolidated Rental Car
Facility site. 
May 13, 2008, the Commission authorized 1) $3,574,300 in additional design funds for the
RCF program, 2) the award of the General Contractor/Construction Manager contract to
Turner Construction Company and $286,500,000 for the construction of the Consolidated
Rental Car Facility, and 3) the execution of a change order in the amount of $1,606,710 for
additional construction staff and logistics facilities. 
December 15, 2008, the Commission authorized the suspension of most work under the
contract for construction of the Consolidated Rental Car Facility for an indefinite period, not
to exceed one year. Design for the BMF and Off-Site Roadway Improvement projects would
continue. 
June 2, 2009, the Commission authorized an additional $607,000 for the design of the
Compressed Natural Gas Fueling Facility as part of the BMF Project. 
June 30, 2009, the Commission 1) lifted the suspension and restarted the entire RCF
program, 2) authorized $591,670 in additional design funds for the BMF and Offsite
Roadway Improvement projects, 3) authorized $27,826,000 in additional construction funds
for the Consolidated Rental Car Facility, 4) authorized multiple change orders for a not to
exceed value of $16,800,000 and up to 260 calendar days for the construction of the
Consolidated Rental Car Facility, and 5) revised the Commission notification requirements
for change orders for the Consolidated Rental Car Facility. 
February 2, 2010, the Commission authorized $24,474,000 of construction funds and granted
approval to advertise for construction the BMF project. 
May 18, 2010, the Commission authorized the Chief Executive Officer to execute a
Developer Extension Contract, and supporting Bill of Sale, Right of Entry and Easement
documents, with the Highline Water District in support of the BMF project.