PORT OF SEATTLE 
MEMORANDUM 
COMMISSION AGENDA             Item No.      5f 
ACTION ITEM            Date of Meeting   April 12, 2011 

DATE:    April 1, 2011 
TO:     Tay Yoshitani, Chief Executive Officer 
FROM:    Jennifer Pazaruski, Project Manager, Marine Maintenance 
SUBJECT:  2011 Deferred Maintenance Sprinkler (Fire Protection) System
Replacement at Bell Street Central Garage 

Amount of This Request: $375,500          Source of Funds: General Fund 
State and Local Taxes Paid: $26,700          Est. Workers Employed: 10 
Total Project Cost: $375,500 
ACTION REQUESTED:
Request Port Commission authorization for the Chief Executive Officer to proceed with
an authorization for Bell Street Garage Fire Protection System Replacement for an
amount not to exceed $375,500. This is also for the authorization for the use of Port
crews. This would also include authorization to execute a contract for the bid purchase of
materials if it does exceed $300,000. 
SYNOPSIS:
This project entails the replacement of the two fire protection systems in Bell Street
Central Garage. These systems were installed in the early 1980s and have started showing 
signs of deterioration from years of movement caused by trains and exposure to the salty
air environment. Replacing these two systems with higher grade piping and couplings
would prevent future leakage and provide a stable and more reliable system for many
years to come. Delaying the replacement of these fire protection systems could
potentially result in a system failure during a fire emergency, which leads to not only loss
of property, higher rebuilding costs, but also loss of life. The Bell Street Central Garage
is used by Port tenants, attendees at the Bell Harbor Conference Center, many waterfront
businesses, cruise passengers and tourists.

COMMISSION AGENDA 
Tay Yoshitani, Chief Executive Officer 
04-01-2011 
Page 2 of 5 

This deferred maintenance project is the decision to eliminate the deferred maintenance
backlog in the next few years. The material will go through a material bid process. Port 
Marine Maintenance will complete the installation for this project. Funds for this project
were included in the 2011 Real Estate Operation Budget. 
PROJECT JUSTIFICATION:
The Port of Seattle and its tenants rely on Marine Maintenance's ability to maintain a
system to ensure safety and eliminate or minimize damage to property and Port assets.
These two sprinkler systems are Schedule 10 pipe, which is half the thickness of the
Schedule 40 pipe that is recommended for the replacement. The current thin wall pipe
construction has started leaking due to years of movement caused by trains and exposure
to the salty air environment. The sections where the piping connects to the couplings are
worn, causing air leakage in the system. The air compressor runs often due to the leakage
in these connections. This in turn, has caused added maintenance on the air compressor
with a motor and piston replacements in past years. These fire protection systems were
installed in the early 1980s. Replacing these systems with a higher grade piping 
(Schedule 40) and couplings would eliminate future leakage from this type of
environment and provide a stable and more reliable system for years to come. 
PROJECT STATEMENT AND OBJECTIVES: 
Project Statement: 
To replace in like kind the two fire protection systems (first and second floor). Material
will go through the Port's CPO bid process and the installation to be completed by
Marine Maintenance Sprinkler Fitters. 
Project Objectives: 
Provide a high quality fire protection piping system to ensure Port of Seattle employees 
and tenants' personal safety and eliminate or minimize property/asset damages. 
PROJECT SCOPE OF WORK AND SCHEDULE: 
Scope of Work: 
To remove the old fire protection systems and replace with new systems. This will be
done in sections so as to not disrupt the overall fire protection system functions at any
given time. The installation will be performed after the end of P66 cruise ship season in
order to alleviate the disruption with the cruise ship passenger valet parking and any
additional parking that occurs during the summer/cruise ship season. 
Schedule: 
Start                Finish 
Pre-bid (material only)    April 2011            April 2011

COMMISSION AGENDA 
Tay Yoshitani, Chief Executive Officer 
04-01-2011 
Page 3 of 5 

Bid Process           May 2011            July 2011 
Award Bid (wait time for  July 2011            September 2011 
material & wait till end of
cruise season for
installation) 
Installation             October 2011           November 2011 
FINANCIAL IMPLICATIONS: 
Projected Cost Breakdown 

Labor              $22,700 
Labor burden rate (80%)   $18,200 
Materials             $280,600 
Construction Contingency  $27,300 
State & Local Taxes      $26,700 
Total                $375,500 
Source of Funds 
This project was included in the 2011 Real Estate Operating Budget under projects
described as Deferred Maintenance. The source of funds will be the General Fund. 
Financial Analysis Summary 
CIP Category       N/A 
Project Type        Deferred Maintenance - Expense Project 
Risk adjusted       N/A 
Discount rate 
Key risk factors       Risk of project exceeding estimated cost mitigated by
the following: 
- This project was estimated in a collaborative effort
between the Marine Maintenance sprinkler fitter
crew chief and the project manager. The estimate
is based on another planned replacement of a fire
protection system at a location similar in size. 
Project cost for
analysis            $375,500 
Business Unit (BU)   Marine Maintenance Project for Portfolio Management &
Leasing, Real Estate Division

COMMISSION AGENDA 
Tay Yoshitani, Chief Executive Officer 
04-01-2011 
Page 4 of 5 

Effect on business    Operating expenses for 2011 are increased by $375,500 
performance        as a result of this project. However, the project was
included in the 2011 Operating Expense Budget so
operating expenses and Net Operating Income (NOI)
remain in line with 2011 Budget. 
ECONOMIC IMPACTS AND BUSINESS PLAN OBJECTIVES: 
Maintaining this fire protection system now is beneficial to ensure the safety of the
Bell Street Central Garage and the tenants that utilize this parking garage. Delaying
the replacement of the fire protection system could potentially cause a risk of system
failure during a fire emergency or potential material cost increases. Additionally, this
could lead to not only loss of property, higher rebuilding costs, but also could lead to
loss of life. 
STRATEGIC OBJECTIVES: 
The proposal supports the following Port Strategies and Objectives: 
Exhibit Environmental Stewardship through our Actions by assuring our facilities
comply with local fire codes. 
Be a High-Performance Organization by efficiently maintaining our properties to
achieve maximum benefit at the minimum cost. 
The proposal also supports the Real Estate and Land Use Principles of the Century
Agenda by contributing to the stewardship and management of publicly owned assets,
and protecting the building infrastructures to ensure operational requirements of tenants
are being met. 
TRIPLE BOTTOM LINE: 
This parking garage is utilized by its leased tenants, but also as a 24/7 valet for cruise
ship passenger vehicles. Maintaining the fire protection system is essential to a safe
environment for our community. 
Promotes safety of the Port assets, employees, tenants and surrounding community. 
Utilizes expertise of Port crews instead of outside vendors for installation and 
maintenance. 
ALTERNATIVES CONSIDERED AND THEIR IMPLICATIONS: 
Alternative 1: Request authorization $375,500 to award a material bid for the
replacement of the two sprinkler (fire protection) systems at Bell Street Central
Garage. This authorization amount would also include Marine Maintenance labor to 
install these systems. This is the recommended alternative.
Alternative 2: No change. This is not recommended. The fire protection systems are
past their life expectancy and have shown signs of deterioration. A failure of the
system(s) is subject to happen during a future inspection/fire emergency. This could

COMMISSION AGENDA 
Tay Yoshitani, Chief Executive Officer 
04-01-2011 
Page 5 of 5 

lead to not only loss of property, higher rebuilding costs, but also could lead to loss of
life. 
OTHER DOCUMENTS ASSOCIATED WITH THIS REQUEST: 
No documents associated with this request. 
PREVIOUS COMMISSION ACTIONS OR BRIEFINGS: 
There have been no previous Commission actions regarding this matter.