7a Supp
Item No. ____7a_Supp___ Date of Meeting: _June 1, 2010_ Port Construction Services Briefing to the Port of Seattle Commission June 1, 2010 1 Port Construction Services Mission: To be the center of excellence for construction related services in the delivery of Small Works projects and programs for the Port of Seattle. Functions: Construction Management Project Management Small Work Contracts Regulated Materials Management Operations and Maintenance Design and Abatement Tenant Notifications Field Operations In-House Crews 2 Why PCS Aviation and Seaport Project Management Groups Decide Whether to Assign Projects to PCS, Maintenance, or Major Work Contracts Decision Is Based On Acquisition Planning Which Includes All Key Stakeholders Strong External Relationships with Outside Small Works Contractors Works with Central Procurement Office on Small Works Contracting Flexibility and Quick Response with PCS Crews Strong Knowledge of Port Facilities and Operations 3 2009 PCS Operations Total PCS Operations $12,386,400 Total PCS Hard Costs $8,499,137 Total PCS Soft Costs $3,887,263 Total Number of PCS Projects Completed in 2009 168 % Projects Within Budget 78% % Projects within 5% of Budget 91% Average Project Value $83,350 Median Project Value $23,445 4 2009 Expenses Construction Services % of PCS Construction Services 2008 2009 change Payments to Small Works Contractors $4,183,584 $3,345,822 -20% Construction Crew Wages $2,886,496 $2,783,652 -4% Materials and Equipment Purchases $2,262,648 $2,074,770 -8% PCS FTE Salary $381,366 $372,633 -2% Outside Services (PSA's ) * $1,485,516 $666,545 -55% Allocated Overhead $1,993,585 $1,867,474 -6% Total $13,193,195 $11,110,896 -16% * The reduction in the use of five outside (non-Port) consultant construction managers and their replacement by two Port FTEs resulted in cost savings. 5 2009 Expenses Regulated Material Management % of PCS RMM Services 2008 2009 change Payments to Contractors * $1,292,243 $253,080 -80% PCS Crew Wages * $171,748 $34,844 -80% Materials and Equipment * $43,458 $6,969 -84% PCS FTE Salary $390,431 $383,591 -2% Outside Services (PSA's) * * $916,005 $539,993 -41% Allocated Overhead *** $19,940 $57,026 186% Total $2,833,825 $1,275,504 -55% * The reduction in payments to contractors is due to the completion of several large projects in 2008, including: Virgin America Ticket office ($250K); TSA Office ($140K); Bigfoot Cavern Concession $160K; United Airlines Remodel ($130K); and Common Use Terminal @ Gate S-2 ($65K) ** The reduction in the use of outside (non-Port) construction managers and their replacement by a Port FTE resulted in cost savings. *** The increase in allocated overhead is due to a re-distribution of the overhead from Construction Services to Regulated Material Management. 6 PCS Projects Seaport T-91 Cruise Fender Pile Replacement Airport N7 Jet Bridge Installation 7 Thank you 2010 PCS Team 8
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