PORT OF SEATTLE 
MEMORANDUM 
COMMISSION AGENDA             Item No.      6e
Date of Meeting   December 15, 2009 

DATE:    November 23, 2009 
TO:     Tay Yoshitani, Chief Executive Officer 
FROM:    Mike McLaughlin, Director, Cruise and Industrial Properties 
Rod Jackson, Capital Construction Project Manager, Seaport 
SUBJECT:  Terminal 91 Roadway Pavement Project. CIP #C800343. 
Amount of this request: $88,000 
Total Project Cost: Estimated - $570,000, with $432,000 remaining to be
authorized. 
Source of Funds: General Operating Funds. 

ACTION REQUESTED 
Request commission authorization for the Chief Executive Officer to proceed with
permitting, project management, in-house design and prepare construction documents for
the Terminal 91 Roadway Pavement Project in the amount of $88,000, for an estimated 
total project cost of $570,000. 

SYNOPSIS 
Portions of roadway pavement at Terminal 91 adjacent to the east and west main terminal
entrances and main traffic intersections are in very poor condition with a significant
amount of surface breakage, settlement and cracks. This in turn has created some storm
water surface-drainage issues such as depressions, areas of ponding and grading
conditions. The pavement needs to be replaced before additional structural pavement
failures occur.
Due to busy terminal operations and seasonal peaks in traffic volumes, the replacement
work will be completed in phases to minimize impact on terminal operations. Because
this work is weather dependent, staff is expected to begin work as soon as possible in

COMMISSION AGENDA 
Tay Yoshitani, Chief Executive Officer 
November 23, 2009 
Page 2 of 5 
order to complete this work prior to the 2010 cruise season. H owever, some work may
have to be deferred during the first portion of the cruise season or shortly thereafter.
Staff requests approval for: 
Phase-1: permitting, project management, in-house design, preparing contract documents,
procuring and executing service agreements (if required) for the replacement of
deteriorated asphalt and pavement at the two (2) major intersections at Terminal 91. The
design, permitting and project management will be performed by Port staff. All design
and permitting costs are included in the 2010 Draft Plan of Finance for this project under
CIP Terminal 91 Roadway Pavement Project C800343.
Phase-2: commission authorization for construction funding for Port Construction
Services to replace and install the asphalt will be sought upon completion of the
engineering design and final construction estimate. Staff will return at a later date to
request construction funding currently estimated at $432,000, for a total project cost of an
estimated $570,000. 
PROJECT DESCRIPTION/SCOPE OF WORK 
Project Statement: 
This project will replace the pavement at the two (2) Terminal 91 intersection areas and
install utility stubs by May 2010 cruise season.
Project Objectives: 
Minimize disruptions to terminal operations during construction. 
Minimize future maintenance & repair work. 
Project will be on budget and at minimum cost. 
Project will be delivered on-time to meet schedule milestones. 
Project will be environmentally sound and will utilize sustainable environmental
elements. 
Scope of Work: 
The overall project scope will include demolition of deteriorated pavement; prepare base
materials, place new utility stubs, and place new asphalt or concrete pavement. The
Phase-1 scope includes the design, permitting and preparation of contract documents.
Phase-2 scope will allow PCS to install full depth asphalt pavement at the two (2) key
intersections including the installation of underground waterline piping and conduit 
utility stubs for future connections to ensure the new asphalt surfaces will not be
disturbed for future utility work.

COMMISSION AGENDA 
Tay Yoshitani, Chief Executive Officer 
November 23, 2009 
Page 3 of 5 

The port has elected to utilize in-house engineering staff to design the project to
accommodate the project schedule. Staff will return to commission for authorization(s)
at a later date to request additional funding for construction (Phase-2).
PROJECT SCHEDULE 
Start                 Finish 
Pre -Design             September 2009          December 2009 
Design               December 2009          February 2010 
Permits                January 2010            March 2010 
Construction            March 2010            April/May 2010 
STRATEGIC OBJECTIVES 
This project supports the Port's strategy to "Ensure Airport and Seaport Vitality" through
renewing and replacing vital seaport infrastructure to Port of Seattle waterfront
operations. 
Best management practices will be deployed in the selection of materials, work practices
and ongoing total cost of ownership. 
BUSINESS PLAN OBJECTIVES 
This project is aligned with the business plan objectives to maintain safe facilities and
assets while providing customers with compelling value. This is a renewal and
replacement project to rebuild the major asphalt intersection areas which are needed to
provide access to the businesses at Terminal 91. 
FINANCIAL ANALYSIS 
Budget/Authorization Summary 
Original Budget                                                    $0 
Previous Authorizations (Planning CIP - authorized by Seaport Deputy Director)               $50,000 
Current request for authorization                                         $88,000 
Total Authorizations, including this request                                 $138,000 
Remaining budget to be authorized (estimated construction costs)                      $432,000 
Total Estimated Project Cost (pending completion of design work)                    $570,000

COMMISSION AGENDA 
Tay Yoshitani, Chief Executive Officer 
November 23, 2009 
Page 4 of 5 
Project Cost Breakdown 
Terminal 91 Asphalt Intersection Replacements                    This Request 
Design (In-house engineering)                                        $96,000 
Project Management                                           $37,000 
Permitting                                                       $5,000 
Total                                                        $138,000 
Source of Funds 
The $138,000 in funds being requested to complete design and permitting for Terminal
91 asphalt intersection replacements would be drawn from CIP# C800343 T91 RD Pave
Entry & Guardshack. This CIP is included in the 2010 Draft Plan of Finance as a
committed project in the amount of $500,000. This project will be funded from the
general fund. 
Financial Analysis Summary 
CIP Category                Renewal/Enhancement 
Project Type                 Renewal & Replacement 
Risk adjusted Discount rate        N/A 
Key risk factors                 Timing delays in permitting may impact schedule 
Asphalt and gravel placement is weather dependant 
Traffic impacts during construction to existing
tenants and customers will be minimized as much as
feasible. 
Project cost for analysis           To be determined in the preliminary design process 
Business Unit (BU)             Seaport Industrial Properties 
Effect on business performance     No incremental revenue is anticipated to be generated as
a result of this project. 
Incremental increase to annual depreciation is expected
to be $57,000 per year, based on a preliminary project
cost estimate of $570,000.
IRR/NPV                N/A 

ENVIRONMENTAL SUSTAINABILITY/COMMUNITY BENEFITS; 
No impact to the environment is anticipated as a result of this project. Upgrades will be
constructed with materials that have demonstrated long life and durability.

COMMISSION AGENDA 
Tay Yoshitani, Chief Executive Officer 
November 23, 2009 
Page 5 of 5 

SUSTAINABILITY AND LIFE CYCLE COSTS: 
This request is for authorization to design, permit of the new asphalt pavement. Total
and life cycle costs will be determined upon final completion of the final design.
Sustainability issues will also be considered as part of this design process. 
ALTERNATIVES CONSIDERED AND THEIR IMPLICATIONS: 
Alternative 1: Do nothing. Without replacement, the existing major asphalt intersections
will continue to deteriorate and the pavement structural damage will continue to increase.
For this reason, Alternative 1 is not recommended. 
Alternative 2: Grind and patch the existing asphalt; overlay the area with new asphalt.
This is not recommended because unless the pavement base problem is not corrected and
the existing pavement replaced with full depth pavement, the problem will not be fully
resolved and would reappear in a relatively short period of time. For this reason,
Alternative 2 is not recommended. 
Alternative 3: The recommended alternatives complete the full depth asphalt intersection
replacements. Staff is recommending this alternative as it will alleviate the pavement
structural/base problem and restore the major intersections to their full beneficial use.
Alternative 3 is the recommended alternative. 
PREVIOUS COMMISSION ACTIONS OR BRIEFINGS: 
None