Item No.: __6c-Supp__
Date: November 11, 2008



Audit Response Action Plan
Update to Commission
Small Works Contracting
November 11, 2008

Background Information
Overview of PCS response to the SAO Audit
recommendations for PCS
Completed 21 of 22 action steps
Completed 7 of 8 recommendations


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Background Information
Actions Taken in response to SAO audit
Recommendation #8: Developed safeguards to
better track project expenditures and prevent cost
overruns to the contract.
Recommendation #9: Added "cost limitation"
language to bid documents.
Recommendation #10: The Small works roster was
updated, bids are being solicited from all contractors
with the applicable craft code and additional
documentation is being maintained in the files.
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Background Information
Actions Taken in response to SAO audit
Recommendation #20: Alternatives are being
developed that will ensure a more equitable
distribution of contract awards.
Recommendation #21: Bids are being solicited from
all contractors with the applicable craft codes.
Recommendation #22: All undeliverable bid
invitations are followed up and documented in the
contract files.
In the files
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Background Information
Actions Taken in response to SAO audit
Recommendation #23: Bid solicitations continue to
be distributed to potential bidders and additional
documentation is being maintained in the files.
Recommendation #24: Bid evaluations continue to
be developed prior to the bid opening and are now
provided to the contractors with the bid package.

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Remaining Recommendations
Recommendations 15 and 19 (Consultant Selection
Procedures)
Recommendation 20 (Small Works Roster System)
Recommendation 33 (Centralized Project Controls
System)
Recommendations 43, 44, and 47 (Investigations)


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