COMMISSION 
AGENDA MEMORANDUM                        Item No.          8c 
ACTION ITEM                            Date of Meeting     February 27, 2018 
DATE:     February 27, 2018 
TO:        Stephen Metruck, Executive Director 
FROM:    Stuart Mathews, Director, Aviation Maintenance 
Skip Himes, Director, Maritime Maintenance 
SUBJECT:  Maintenance and repair for Escalators, Elevators, and moving walks at Sea-Tac 
Airport and Maritime facilities. 
Amount of this request:                    Contracting authority of $23 millon

ACTION REQUESTED 
Request Commission authorization for the Executive Director  to execute a maintenance
contract for elevator and escalator services at Sea-Tac Airport and Maritime locations for up to
five years with a competitively bid Port contract. The total cost for five years is estimated to be
$23 million. 
EXECUTIVE SUMMARY 
The purpose of this request is to provide services that will enhance or maintain the customer
service at both Maritime and Airport facilities. The airport currently contracts all regular
maintenance and ordinary repair of 81 escalators, 86 elevators, and 6 moving walkways.
Maritime has a separate contract to cover maintenance on 24 elevators and 3 escalators. The
contractor is required to be readily available for immediate response to issues such as power
bumps, emergency shut downs, safety faults, and fall related repairs.  The contractor also
ensures compliance with all sections of the State of Washington Labor and Industries (L&I)
elevator code.  Part of this requirement is regular interval inspections (monthly/ annual),
preventive maintenance, and associated repairs. 
This request is to combine all maintenance and ordinary repair work, for vertical circulation at
the majority of Port properties into a single contract. The proposed duration of this contract is
two years, with the options for up to three one-year extensions. 
JUSTIFICATION 
This contract authorization will allow the Airport and Maritime facilities to meet customer
needs efficiently throughout its term.  It directly supports the Port's century agenda item of
Meeting the region's air transportation needs at Sea-Tac Airport while expanding that objective

Template revised September 22, 2016.

COMMISSION AGENDA  Action Item No. _8c_                                 Page 2 of 5 
Meeting Date: February 27, 2018 
to include our Maritime partners as well as align with our "One Port" approach. One method
by which the Airport tracks customer service performance is by using the Airport Council
International's  Airport Service Quality benchmarking program. Facility maintenance is a key
component to providing good customer service, and meeting the Airport Service Quality (ASQ) 
targets set in the 2018 Aviation Division Priorities. 

DETAILS 
On July 1, 2014, the Port Commission authorized a contract with the current contractor
(Schindler) which expires June 30, 2019 for maintenance and repairs of elevators, escalators
and moving walks at the Airport. The current commission authorization allows a total cost not
to exceed $15 million for maintenance and repairs during the life of the contract. Due to higher
than anticipated repair costs throughout the past 4 years the maximum funding limit will be
reached in June of 2018. In addition, the Maritime division has expended slightly greater than
$700,000 from 2014 through 2017 on elevator and escalator maintenance and repairs. Our
objective is to competitively bid the escalator and elevator maintenance and repair contract for
services for the next 5 years for an estimated cost of $23 million  combined, including the
aviation and maritime divisions. Planned maintenance for all existing equipment, as well as
equipment currently forecast to go into service during the 5 year period is estimated at a total
of approximately $18 million. The balance of the contracting capacity is intended to be utilized
for repairs, after-hours service support and holiday services, and addressing changes to code
requirements as directed by L&I. 
This competitive bid process will initially provide maintenance and repair for the airport's 86 
elevators, 81 escalators, 6 moving walkways, and Maritime's 24 elevators and 3 escalators. In
addition this request incorporates new units scheduled to come online in 2019 through the
International Arrival Facility (IAF) and NorthSTAR programs.  These projects will add 1 moving
walkway, 24 elevators, and 15 escalators to the scope of work. This request excludes the airport
Rental Car Facility (RCF), Terminal 91 Cruise Terminal, and the World Trade Center (WTC).
Separate facility management contractors manage all three of these facilities which includes 
elevator and escalator maintenance and repair. 
Elevator,  escalator,  and  moving  walk  maintenance  and  repairs  require  the  services  of
specifically trained and licensed technicians.   Historically, according to local and national
standards, that work has been performed by a maintenance contractor specializing in this type
of work. Elevator and escalator maintenance and repair technicians are licensed by the State of
Washington and fall under the jurisdiction of L&I. 
The selected contractor will be required to partner with state or local inspectors on a regular
and ongoing basis to ensure code compliance for all units. In addition the state code requires
inspections anytime a person is injured on or in a unit and subsequently seeks medical
attention. The contractor will need to meet each inspector at the unit for a detailed evaluation
of the unit.  Units may not be returned to service until the inspector has completed his

Template revised September 22, 2016; format updates October 19, 2016.

COMMISSION AGENDA  Action Item No. _8c_                                 Page 3 of 5 
Meeting Date: February 27, 2018 
inspection and any discrepancies are repaired. This work represents a significant portion of the
overall scope of the selected contractor. 

Scope of Work 
The scope of work encompasses maintenance and repair services on vertical circulation defined
as elevators, escalators, and moving walks at Sea-Tac Airport and Maritime managed facilities.
The bid will include a monthly/ annual cost for all maintenance services for this equipment to
operate within code requirements as outlined by State of Washington L&I Elevator Section. In
addition the contractor will provide hourly wages for ordinary repair work outside of regular
maintenance scope or damage caused by customers. 

Schedule 
The current contract expires in June of 2019.  We intend to secure a contractor through the
competitive bid process no later than June of 2018. 

ALTERNATIVES AND IMPLICATIONS CONSIDERED 
1. Fund final year of existing contract 
Request commission authorization to fund the final year of the current contract executed
on July 1, 2014. 
Cost Estimate: 3.5 million 
Pros: 
Continuing the current contract meets airport needs and avoids potential
logistical/transition issues if a new vendor is selected. 
Cost for remaining year is fixed and is not at risk to rise due to current market
conditions. 
Cons: 
The current contract does not include a plan for integration of new equipment. 
There is no opportunity within the contract to integrate Maritime equipment in
scope. 
There is no opportunity to incorporate small business with this contract. 

This is not the recommended alternative 

2. Rebid contract for the airport only 

Template revised September 22, 2016; format updates October 19, 2016.

COMMISSION AGENDA  Action Item No. _8c_                                 Page 4 of 5 
Meeting Date: February 27, 2018 
Request commission authorization to advertise, award, and execute a contract for airport
equipment only 
Cost Estimate: $4 million per year.  We recommend a 2 year term with at least 3 / 1 year
extensions. Total cost no less than $20 million. 
Pros: 
The selected contractor can focus solely on airport equipment maintenance and
repairs. 
Cons: 
Maritime Maintenance would need to advertise, award, and execute a separate
contract for maintenance and repairs. 
There is a potential loss of some economy of scale by not including the Maritime
units. 
This alternative provides no opportunity to integrate Maritime equipment and
support our "one Port" philosophy. 
Costs may rise and/or decrease depending on bidders approach to the work and
current market conditions. 

This is not the recommended alternative 

3. Rebid contract Port wide- Description 
Request commission authorization to advertise, award, and execute a contract for Maritime
and Airport elevator and escalator maintenance and repair. 
Cost Estimate: $22.3 million over 5 years 
Pros: 
This recommendation allows for one executed contract for Maritime and Airport
elevator, escalator and moving walk maintenance and repairs for equipment that is
the responsibility of Port staff.  It allows the Port to deliver consistent and reliable
maintenance and repairs to the vast majority of Port owned equipment.  This
alternative is directly aligned with the "one port" philosophy. 
The combining of the vast majority of Airport and Maritime elevator, escalator and
moving walk assets under one contract provides the greatest opportunity for
economy of scale for this scope of work. 
Competitively bidding this scope of work allows for the opportunity to include a
small, disadvantaged, minority or women owned business component to the bid. 
Cons: 

Template revised September 22, 2016; format updates October 19, 2016.

COMMISSION AGENDA  Action Item No. _8c_                                 Page 5 of 5 
Meeting Date: February 27, 2018 
Costs may rise and/or decrease depending on bidders approach to the work and
current market conditions. The actual cost of this alternative is of risk for variation. 
In this alternative revised service levels for some facilities may cause a price increase
for equipment in those facilities due to the resources needed to meet the service
level.
This is the recommended alternative 

Annual Budget Status and Source of Funds 
The annual elevator and escalator maintenance and repair expenses associated with this
contract will be included in annual operating budgets.  For 2018, the Aviation Maintenance
department's operating budget includes $3.5 million.  Approximately 77% of this annual cost is
recovered through terminal rents paid by airlines. 
Future Revenues and Expenses (Total cost of ownership) 
By combining airport and maritime contracts into one, the Port anticipates reducing the total
cost of this service. 
ATTACHMENTS TO THIS REQUEST 
None 
PREVIOUS COMMISSION ACTIONS OR BRIEFINGS 
None 








Template revised September 22, 2016; format updates October 19, 2016.