1                                       AVIATION SPECIAL COMMITTEE CHARTER 
2 
3                                               As proposed March 13, 2018 
4 
5     I.   INTRODUCTION 
6 
7         The Aviation Committee will assist the Port of Seattle Commission in fulfilling its Century
8         Agenda goal to meet the region's air transportation needs at Seattle-Tacoma International
9         Airport for the next 25 years and encourage the cost-effective expansion of domestic and
10        international passenger and cargo service. This charter defines the composition; authority;
11        mission; scope; responsibility; and meeting structure of this committee. 
12 
13        The  committee  shall  be  called  the  Aviation  Committee,  herein  referred  to  as  "the
14        committee." It is a special committee created by the Port of Seattle Commission for the
15        purpose of recommending Commission strategies to shape regional aviation policy and
16        conducting oversight of the Airport's Sustainable Airport Master Plan (SAMP) process and
17        Airport capital programs, as described further below. 
18 
19    II.  COMPOSITION 
20 
21    The Aviation Committee will consist of two Port of Seattle Commissioners appointed by the
22    President after consultation with the full Commission at the beginning of each calendar year in
23    which the committee is active. 
24 
25    III. SCOPE OF WORK 
26 
27    The work of the Aviation Committee shall include the following: 
28        A.  Recommend to the Commission strategies to shape regional aviation policy and partner
29            with other governmental entities in regards to passenger travel and cargo movement,
30            including: 
31              1.  Engage  with  regional  elected  officials  and  others  as  necessary  to  gain  an
32                  understanding of regional air transportation capacity and to understand how
33                  SAMP will impact the regional capacity. 
34              2.  Review proposals and studies on regional airport demand and engage with
35                  stakeholders to guide and provide oversight as this process kicks off in 2018. 
36              3.  Recommend next steps and appropriate engagement for the Commission on SAMP
37                  and Regional Air Capacity. 
38 
39        B.  Conduct oversight of the Sea-Tac International Airport's SAMP process and offer
40            guidance necessary to the Commission to advance SAMP planning to completion in
41            2018, including: 
42              1.  Participate in community open houses and host forums as necessary. 

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43              2.  Guide and develop Commission roundtables and develop targeted engagement
44                  with external stakeholders including social justice community leaders, airport 
45                  impacted communities, and regional business leaders. 
46              3.  Engage with tenants, operators, airlines, the Federal Aviation Administration
47                  (FAA), and Transportation Security Administration (TSA) as necessary, on matters
48                  relating  to  the  Sustainable  Airport  Master  Plan  and  the  Regional  Aviation
49                  discussion. 
50 
51        C.  Review  progress,  schedule,  and  budget  for  major  airport  infrastructure  projects 
52            including projects currently underway. 
53 
54        D.  Provide a quarterly status report to the Commission and provide guidance to Port of
55            Seattle staff on SAMP presentations to the Commission and community engagement. 
56 
57    IV. AUTHORITY 
58 
59    In pursuit of its purposes and scope, the committee is authorized to conduct the following
60    activities: 
61        A.  Recommend to the Commission strategies to shape regional aviation policy. 
62        B.  Conduct oversight of the Sea-Tac International Airport's Sustainable Aviation Master
63            Plan (SAMP) planning and environmental review process. 
64        C.  Conduct airport capital program oversight. 
65        D.  The committee is authorized to convene stakeholders and other members of the public
66            as necessary. 
67        E.  If the committee determines that in order to meet its responsibilities it requires the
68            independent services of an outside advisor or consultant having expertise in market
69            analysis or regional demand analysis, it may propose the retention of such advisor or
70            consultant to the Commission for approval. 
71 
72    V.  DURATION 
73 
74    The work of the Aviation Committee will continue for the duration of the Sustainable Airport
75    Master Plan process and the first two years of the regional aviation demand discussion. 
76 
77    VI. RESPONSIBILITY 
78 
79        A.  The role of the committee chair(s) shall be to: 
80              1.  Preside at meetings and serve as committee sponsor(s) 
81              2.  Ensure that the committee is addressing the purposes described in this charter 
82              3.  Set committee meeting agendas 
83 
84        B.  The Commission Policy Manager is the Committee Liaison, and Commission Specialists
85            will support the work of the committee as assigned. The role of the Committee Liaison
86            shall be to: 
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87              1.  Regularly update the Commission in memos, individual briefings, and public
88                  session.
89              2.  Support the work of the committee. 
90              3.  Help develop, manage, and distribute meeting materials. 
91              4.  Provide logistical support including meeting rooms, scheduling, creating meeting
92                  records, and providing technical assistance. 
93 
94        C.  The Port of Seattle Director of Capital Project Delivery, Public Affairs, will support the
95            Committee as the primary Executive Staff contact. The role of the Executive Staff
96            contact shall be to: 
97              1.  Support the committee with timely and responsive information. 
98              2.  Coordinate with other executive staff in support of the Committee's work 
99              3.  Serve as a resource for committee deliberation. 
100 
101    VII. MEETINGS 
102 
103        A.  The Committee will meet at least quarterly and will subsequently report out to the full
104            Commission in public session to provide transparency as to the progress its making in 
105            meeting the charter. 
106        B.  A quorum of the committee is required to conduct official committee business. A
107            quorum is defined as the presence of both Commissioners assigned to the committee. 
108        C.  Meetings of the Aviation Special Committee shall be open to the public when required
109            by applicable law or the bylaws of the Port of Seattle Commission. 
110        D.  Agendas will be prepared and made available to the committee members in advance of
111            meetings. 
112        E.  Agendas for updates to the full Commission will be presented in public session and will
113            be published as part of regular or special Commission meeting notices. 
114        F.  Minutes will be prepared and retained for all meetings associated with the work of the
115            Aviation Committee. 
116        G.  Records of committee meetings, including any meeting minutes, shall be provided to
117            the Commission Clerk for appropriate retention in accordance with applicable law. 






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